Zionsville Redevelopment Commission (ZRDC)

ZIONSVILLE REDEVELOPMENT COMMISSION SPECIAL MEETING MEMORANDA FOR Monday, December 19, 2017 at 8:45am Zionsville Town Hall-Room 105 1100 West Oak Street Members Present: Brad Johnson, President, Kent Esra, Secretary, Wade Achenbach, and Sanjay Patel (participating telephonically). Also Present: Wayne DeLong, AICP, Director of Planning & Economic Development, and Ben Worrell, Boone EDC. A. Opening a. Call meeting to order – Brad Johnson called the meeting to order at 8:45pm. b. Review of Memorandums from the November 20, 2017 meeting (Memorandum is available). 1. Action Taken: A motion was made by Kent Esra (seconded by Wade Achenbach) to approve the November 20, 2017 Memorandum, as proposed. The motion was unanimously approved. B. Old Business a. Lot 3 Zionsville Town Hall Site: Wayne DeLong offered a status update on the offering process, and indicated that the RDC was in receipt of one timely response to the November 20, 2017 public offering associated with Lot 3 at Town Hall. Discussion of the details within the offering as presented by SEAKE LLC followed, and the Commission again recognized that no other responses had been received. 1. Action Taken: Wade Achenbach made a motion (seconded by Kent Esra) to authorize staff and town representatives to negotiate with SEAKE LLC in an effort to work toward the creation of a Purchase Agreement related to Lot 3. The motion was unanimously approved. C. New Business b. Snow Removal Contracts - Creekside. Wayne DeLong summarized that the Commission had received two quotes (solicited three), solicited telephonically, related to snow removal (Respondents were Brightview, LLC and Earth & Turf). Both respondents appear have provided complete responses and are considered responsible, and Earth & Turf was the lowest respondent. Commission members requested additional breakdown of the response from the lowest bidder (Earth & Turf).  1. Action Taken: Wade Achenbach made a motion (seconded by Kent Esra) authorize negotiation of a final contract with Earth & Turf related to snow removal of the main spine of the trail system (for year 2018), subject to finalizing details associated with hourly rates. The motion was unanimously approved. D. Other Business (None) Adjournment (the meeting adjourned at 8:57am) The next meeting of the Redevelopment Commission is scheduled for January 22, 2018 at 6:30pm.