Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING AGENDA FOR Monday April 9, 2018 at 7:00 PM Zionsville Town Hall Council Chamber 1100 West Oak Street Date of Preparation: April 12, 2018 Members Present: Josh Garrett, President; Bryan Traylor, Vice-President; Jason Plunkett, Tom Schuler, Kevin Spees, and Susana Suarez Members Absent: Elizabeth Hopper Also Present: Ed Mitro, Deputy Mayor; Heather Willey, Town Attorney; Amy Lacy, Director of Finance & Records and Town Department Staff. 1. OPENING A. Call meeting to order B. Pledge of Allegiance 2. APPROVAL OF THE MEMORANDUM OF THE MARCH 19, 2018 REGULAR MEETING (copy posted). COUNCIL ACTION: Councilor Suarez moved to approve the Memoranda of the March 19, 2018 Town Council Meeting. Councilor Spees seconded the motion. The Memoranda of the March 19, 2018 meeting was approved by a vote of five in favor, zero opposed. 3. DEPARTMENTAL MARCH MONTHLY REPORTS Reports are submitted by the Town Management staff for Council review and posted on the Town website (www.zionsville- in.gov). 4. REQUEST TO SPEAK There were no requests to speak. 5. OLD BUSINESS A. Consideration of an Ordinance to Amend Chapter 93 of the Code of Ordinances Prohibiting Smoking and Tobacco in Public Places (SECOND READING). ORDINANCE #2018-01 Deputy Mayor Mitro presented Ordinance #2018-01, highlighting the changes that had been made since the first reading. COUNCIL ACTION: President Garrett moved to adopt Ordinance #2018-01 on final reading. Councilor Suarez seconded the motion. Ordinance #2018-01 was adopted on final reading by a vote of five in favor, zero opposed. 6. NEW BUSINESS Vice-President Traylor joined the meeting at this time. A. Consideration of an Additional Appropriation Resolution of $10,000.00 from the Food & Beverage Fund – Economic incentive for Capstone (PUBLIC HEARING). RESOLUTION #2018-03 Deputy Mayor Mitro gave a brief overview of Resolution #2018-03, explaining that a resolution for the additional appropriation of these funds had already been approved in 2017, but because no invoices were received in 2017 it was not paid in 2017 and was not budgeted for 2018. With Proof of Publication for a Public Hearing noted, President Garrett opened the Public Hearing for comment. With no public comment, President Garrett closed the Public Hearing and called for discussion or a motion.  COUNCIL ACTION: Councilor Spees moved to approve Resolution #2018-03. Councilor Plunkett seconded the motion. Resolution #2018-03 was approved by a vote of six in favor, zero opposed. B. Consideration of a Resolution to transfer funds from the LOIT Special Distribution Fund to the Local Road and Bridge Matching Grant Fund. RESOLUTION #2018-04 Street and Stormwater Superintendent Lance Lantz reviewed Resolution #2018-04. He explained that the funds must be transferred to the Local Road and Bridge Matching Grant Fund in accordance with State Board of Accounts requirements in order to fund specific projects. Superintendent Lantz then answered questions from the Council. COUNCIL ACTION: Councilor Suarez moved to approve Resolution #2018-04. Councilor Spees seconded the motion. Resolution #2018-04 was approved by a vote of six in favor, zero opposed. C. Consideration of an Ordinance Amendment to amend Claims Processing (FIRST READING). ORDINANCE #2018-03 Director of Finance and Records Amy Lacy reviewed Ordinance #2018-03, explaining that the amended ordinance would add certain routine claims, including credit card payments, to those currently eligible for payment prior to Town Council approval in order to save costs and take advantage of discounts. COUNCIL ACTION: Councilor Suarez moved to introduce Ordinance # 2018-03 on first reading. Councilor Schuler seconded the motion. The motion passed with a vote of six in favor, zero opposed. Ordinance 2018-03 was introduced on first reading. No further action taken. D. Introduction of areas to be considered for transition from the Rural Service District to the Urban Service District within the Town of Zionsville. Deputy Mayor Mitro reminded Councilors that the Town built in to the Reorganization the ability to transition areas in the rural service district into the urban service district in order to provide additional Town services to those areas. He explained that the rural service district was recently studied at the Mayor’s request, and some areas were identified to be considered for transitioning into the urban services district. Deputy Mayor Mitro went on to identify these areas and explain the process to the Council. He stressed that this was just an introduction and that public hearings would be held and input gathered before any final action. Deputy Mayor Mitro then answered questions from the Council. 7. OTHER MATTERS There were no other matters to discuss. 8. APPROVAL OF CLAIMS COUNCIL ACTION: Councilor Suarez moved to approve claims as presented. Councilor Schuler seconded the motion. Claims were approved by a vote of six in favor, zero opposed. 9. ADJOURN COUNCIL ACTION: Councilor Spees moved to approve claims as presented. Councilor Plunkett seconded the motion. Claims were approved by a vote of six in favor, zero opposed. The next regular Town Council meeting is scheduled for Monday April 16, 2018 @ 7:30 AM in the Zionsville Town Hall Council Chambers. Respectfully Submitted, Amelia A. Lacy, Director Department of Finance & Records Town of Zionsville