Zionsville Town Council

TOWN OF ZIONSVILLE 2021 BUDGET WORKSHOP 9/16/2020 BUDGET TIMELINE 9/16 9/21 9/25 10/5 10/19 Budget Budget Budget Budget Budget Public Adoption Workshop Introduction Publication Hearing Consideration Timeline is subject to change BUDGET ASSUMPTIONS The following increases are included in the budget where applicable: • 3% performance salary pool ($350k with benefits) • 20% increase in Heath Insurances ($595k) • 20% increase in Property-Casualty Insurance (59k) 2021 FUNCTIONAL AREAS The Town of Zionsville’s budget is comprised of the following functional areas: • Administration • Human Resources • Finance and Records • Communications • Direct Public Assistance • Planning and Economic Development • Court • Police • Information Technology • Fire • Council • Public Works • Mayor • Stormwater • Parks ADMINISTRATION Administration directs, oversees and supports all Town departments while creating an atmosphere of teamwork and collaboration in approaching initiatives, goals and challenges. Administration is comprised of the Deputy Mayor and Mayor’s Executive Assistant. Proposed budget total: $1,244,285 Current staff: 2 Operating Highlights ($516k) • Legal Fees Increase ($366k) • Contractual Services for Process Re-engineering ($150k) FINANCE AND RECORDS Finance and Records provides fiduciary control of the Town’s assets, performs fiscally related services and maintains records to support municipal services to the Town departments and the public. The area is responsible for receiving and caring for all Town money and disbursement of monies on the order of the Town Council as directed by state statute. Proposed budget total: $644,440 Current staff: 5 Operating Highlights • Training Opportunities for Staff ($12k) DIRECT PUBLIC ASSISTANCE Direct Public Assistance provides Zionsville residents with assistance for basic needs such as rent, food, medication, utilities and other essential services. Proposed budget total: $84,000 Current staff: Finance staff Personnel Highlights • Indirect costs are included in Finance Operating Highlights • Moved $10k from utility to rent COURT The Town Court is the judicial branch of the Town of Zionsville government and handles ordinance, parking and infraction violations. The budget includes General Fund operating costs and deferral program expenses. Proposed budget total: $9,800 Current staff: 2 (Judge and Prosecutor), Finance staff Personnel Highlights • Indirect costs are included in Finance and Police INFORMATION TECHNOLOGY Information Technology provides secure and innovative technology solutions that support Town divisions in providing high quality services to Zionsville residents, businesses and organizations. Information Technology provides a range of technology-related solutions to employees and the community that continuously improve essential day-to-day operations of the Town. Proposed budget total: $1,299,475 Current staff: 3 Operating Highlights ($304k) • New ERP, Reporting, Permitting System ($300k) • RAVE Mobile Safety ($4k) Capital Highlights • Server Upgrade ($97k) COUNCIL The Council consists of seven council members with five council members representing their respective districts and two at-large council members. The Council is the policy making legislative body of the Town and adopts the annual budget and enacts ordinances and resolutions. 2020 Council Salary Comparison Proposed budget total: $75,360 $25,000 Current staff: 7 $20,000 Personnel Highlights ($30k) $15,000 • Increase of $5k per Council Member • Remove the $5k Stipend for Council President $10,000 $5,000 $0 Carmel Fishers Westfield Cicero Sheridan Lebanon Zionsville MAYOR Mayor Emily Styron strives to provide the highest level of constituent services to residents, businesses, organizations and visitors. Proposed budget total: $213,955 Current staff: 1 Operating Highlights • Promotions for Employee Team Building, Internal Training, Appreciation ($25k) HUMAN RESOURCES Human Resources recruits candidates for open positions and conducts interviews. This department maintains the Town’s Employee Handbook, updates and revises policies as necessary and leads the Town in positive employee relations, employee engagement and talent management. Total budget: $439,695 Current staff: 2 Personnel Highlights ($80k with benefits) • Proposed Town intern program ($45k) • Proposed HR part-time employee ($30k) Operating Highlights ($86k) • Compensation plan ($55k) • Net increase to modernize payroll system ($31k) COMMUNICATIONS Communications provides ongoing external communications to Zionsville residents, businesses, organizations and visitors to our town and internal communications to staff. This division proactively distributes information on a variety of topics including Town initiatives, services, safety updates and infrastructure improvement. Communications is the first point of contact for media inquiries. Proposed budget total: $203,905 Current staff: 1 Operating Highlights ($81k) • Proposed marketing materials (local media partnerships, ads, signage, letters) ($43k) • Proposed graphic and design production ($30k) • Proposed professional photography and videography partnerships ($8k) PLANNING AND ECONOMIC DEVELOPMENT Planning and Economic Development is responsible for working with residents, businesses, organizations, property owners, developers and elected and appointed officials to accomplish investment that contributes to the economic development that advances the Town’s high quality of life. This divisions includes Planning and Building/Code Compliance staff responsible for preserving Zionsville’s character while fostering a vibrant community. Proposed budget total: $2,315,110 Current staff: 10 Personnel Highlights ($359k with benefits) • Proposed Economic Development Manager ($70k); Building Inspector ($60k); Proposed Permit Technician ($59k); Proposed Planner I ($59k) Operating Highlights ($196k) • Zoning Ordinance Re-write ($90k) • Gateway Study ($41k) • Wayfinding Project ($65k) POLICE The mission of the Zionsville Police Department to safeguard lives and property, to preserve the dignity of the individuals that we serve, to protect the rights of the citizens and visitors and to gain public compliance of laws and ordinances to insure a safe, secure environment while at all times conducting ourselves with the highest ethical standards to maintain public confidence. Proposed budget total: $5,969,970 Current staff: 40 Net Neutral Total Budget Personnel Highlights • Parity with Fire Department ($208k) Operating Highlights • License Plate Readers ($25k) FIRE The Fire Department protects lives, property and the environment through the prevention and control of fires. The Fire Department services the community with courage and compassion and is responsible for services such as enforcement of fire codes, building inspections, public education, plans review and maintenance and repair of fleet. Proposed budget total: $12,184,360 Current staff: 82 Personnel Highlights • Increases for overall budget changes impact Fire due to number of employees in Fire Capital Highlights • Increase for 2 Tankers ($415k) PUBLIC WORKS Public Works plans, designs, operates and maintains public infrastructure and facilities and does so in a cost-effective manner without detrimental impact on the environment. The Department operates and maintains the Town’s streets, urban forestry, wastewater and storm drain facilities. The Department is comprised of six operating divisions: Wastewater, Facilities Management, Environmental Stewardship, Street, Stormwater Management and Engineering. Proposed budget total: $7,725,310 (incl. Capital) Current staff: 15 Personnel Highlights ($655k with benefits) • Proposed Dir. of Engineering ($92k); Engineer I ($73k); Exec. Admin. Asst. ($54k); Team Lead ($59k); Street Tech. ($45k); Facilities Mngt Tech. ($55k) Capital Highlights (S1.72m) • Vehicles – Dump Truck ($150k), Mini Dump Truck ($100k) • Equipment - Surveying Equipment ($75k) Backhoe-Loader (150k); Woodchipper ($45k); • Land for Roundabout ($1.2m) STORMWATER Stormwater oversees a comprehensive stormwater management program that manages the amount and cleanliness of stormwater runoff in the town. The Department establishes requirements for water quantity and quality for new development, redevelopment and other construction projects in Zionsville. Proposed budget total: $461,880 Current staff: 2 Personnel Highlights ($100k with benefits) • Senior Stormwater Technician ($59k+benefits) PARKS Parks provides places and experiences to inspire healthy connections, social engagement and a love of natural spaces that is vital to the economic, social and environmental wellbeing of the town. The Parks Department enhances the community’s assets and maintains 500+ acres of greenspace, plus recreational opportunities and events. Proposed budget total: $2,256,050 Current staff: 7 Personnel Highlights • Replace vacant Administrative Assistant with Director of Recreation Services Capital Highlights • Capital costs over $1m included in proposed budget GATEWAY FINANCE PORTAL SERVICE AREAS AND TAXES • All Taxing Districts • Zionsville Corporate/Urban Districts • Union Rural/Union Urban • All Taxing Units Except Perry • Zionsville Corporate  ALL TAXING DISTRICTS Eagle/Zionsville Rural District 2020 FUNDS 2021 FUNDS 2021 General Fund Administration Zionsville Corporation General General Board of Safety Central Services Perry/Zionsville Rural District Fire (Town Hall) Communications Union/Zionsville Rural District Parks Council Eagle/Zionsville Urban District Court Bond #2 (2018 GO Bond #2 (2018 GO Finance and Records Worth/Zionsville Rural District Bonds) Bonds) Fire Union/Zionsville Urban District HR Cumulative Capital Cumulative Capital IT Improvement Improvement Mayor Parks Cumulative Capital Cumulative Capital Planning and ED Development Development Public Assistance  All Taxing Districts Eagle/Zionsville Rural District Zionsville Corporation Perry/Zionsville Rural District Union/Zionsville Rural District Eagle/Zionsville Urban District Worth/Zionsville Rural District Union/Zionsville Urban District LEGEND Yellow = Urban Service Districts, Zionsville Corporation Green = Rural Service Districts, Union and Perry Township ZIONSVILLE CORPORATE/URBAN Zionsville Corporation 2021 FUNDS Eagle/Zionsville Urban Service Local Road & Street Union/Zionsville Urban District MVH Police  Zionsville Corporation Eagle/Zionsville Urban Service Union/Zionsville Urban District LEGEND Yellow = Zionsville Corporation Brown = Urban Service District  UNION – RURAL AND URBAN Union/Zionsville Rural District 2021 FUNDS Union/Zionsville Urban District Fire Building Debt (Station 92) Note: Last payment Dec. 2025  Union/Zionsville Rural District Union/Zionsville Urban District LEGEND Yellow within Union = Urban Service District Green within Union = Rural Service District All Taxing Units Except Perry 2021 FUNDS Eagle/Zionsville Rural District Cumulative Fire Special Zionsville Corporation Union/Zionsville Rural District Eagle/Zionsville Urban District Worth/Zionsville Rural District Union/Zionsville Urban District  All Taxing Districts Except Perry Eagle/Zionsville Rural District Zionsville Corporation Union/Zionsville Rural District Eagle/Zionsville Urban District Worth/Zionsville Rural District Union/Zionsville Urban District LEGEND Yellow = Urban Service Districts, Zionsville Corporation Green = Union Rural Service Districts ZIONSVILLE CORPORATE 2021 FUNDS Debt Service (Park District Bonds of 2007) Note: Last payment Dec. 2021 LEGEND Yellow = Zionsville Corporation TAX BILL IMPACT Goal is a flat or declining Town tax rate