Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR THURSDAY, OCTOBER 29, 2020 AT 9:00 A.M. ELECTRONIC MEETING 1100 West Oak Street 1. OPENING A. Call meeting to order B. Pledge of Allegiance C. Attendance Municipal Relations Coordinator Amy Lacy took Council attendance. Council Members Present: Josh Garrett, President; Bryan Traylor, Vice-President; Alex Choi, Joe Culp, Craig Melton, Jason Plunkett Council Members not present: Brad Burk Also present: Emily Styron, Mayor; Julie Johns-Cole, Deputy Mayor; Heather Willey, Town Council Attorney; Amy Lacy, Municipal Relations Coordinator, Tim Berry of Crowe LLC, and Town Department Staff. 2. REQUEST TO SPEAK There were no requests to speak. 3. OLD BUSINESS A. CONSIDERATION OF THE 2021 BUDGET FOR THE TOWN OF ZIONSVILLE, INDIANA (SECOND READING) Ordinance 2020-14 Chief Financial Officer Tammy Havard presented Ordinance 2020-14. She reviewed the changes made since the first Budget Workshop on September 16th. Noting that capital expenses, excluding street repair, had been removed from the budget, she said this resulted in a positive, balanced budget for 2021. She explained that if any of the capital expenses were to come back before Council for approval in 2021, they would be funded from cash reserves that have been saved over the years.  CFO Havard answered brief questions from the Council. COUNCIL ACTION: Councilor Choi moved to adopt Ordinance 2020-14. President Garrett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKETT Yea The 2021 Budget for the Town of Zionsville, Ordinance #2020-14, was adopted on final reading by a vote of six in favor, zero opposed. (6/0) 4. NEW BUSINESS A. CONSIDERATION OF AN ADDITIONAL APPROPRIATION RESOLUTION (Payroll/HR System and ERP System) (PUBLIC HEARING) Resolution 2020-17 President Garrett noted that this was a Public Hearing. Chief Financial Officer Tammy Havard presented Resolution 2020-14, explaining the need for a new financial ERP system, which would include permitting as well as budgeting and planning. She said it would also include a reporting and transparency portal. CFO Havard explained that the new Payroll/HR system was to be utilized by Human Resources to better communicate with employees and allow for more interaction online and better audit trails. She stated that the total amount requested for both systems was $284,160.00. Again noting this was a Public Hearing, President Garrett opened the Public Hearing and presented Proof of Publication by sharing his screen. With no public comment, President Garrett closed the Public Hearing and called for any questions from Council. CFO Havard answered questions from the Council. Confirming that this expense will be reimbursed by the CARES Act, she explained that another resolution will come before the Council stating that the funds received from the CARES Act relating to this additional appropriation willbe deposited back into the General fund. She went on to answer further questions and to explain the permitting, licensing, and code enforcement portion of the ERP system. She emphasized that the system can be expanded to other Town departments for online fee collection and many other services.  COUNCIL ACTION: President Garrett moved to approve Resolution 2020-14. Councilor Melton seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKET Yea Resolution 2020-14 was approved by a vote of six in favor, zero opposed. (6/0) 5. OTHER MATTERS Councilor Melton thanked Ms. Havard and complimented her for all her hard work and for bringing the new permitting system to the Town. Ms. Lacy asked CFO Havard if it would fit into her budget compliance deadline if Councilors were to sign the ordinance at the November 2nd meeting. Ms. Havard confirmed it would. 6. ADJOURN COUNCIL ACTION: President Garrett moved to adjourn the meeting. Councilor Culp seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Nay COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKETT Yea The motion to adjourn was approved by a vote of five in favor, one opposed. (5/1) The next regular Town Council meeting is scheduled for Monday, November 2, 2020 at 7:00 p.m. This meeting will be held onsite at Zionsville Town Hall and electronically. Notice will be posted in compliance with the Indiana Open Door Law. Respectfully Submitted, Amelia Anne Lacy, Municipal Relations Coordinator Town of Zionsville