Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR MONDAY, DECEMBER 7, 2020 AT 7:00 PM ELECTRONIC MEETING This meeting was conducted pursuant to Governor Eric J. Holcomb’s Executive Orders 20-02, 20-04 and 20-08 and Governor Holcomb’s Exercise of his powers under Indiana’s Emergency Management and Disaster Law, Ind. Code 10-14-3, et seq. Additional information about this meeting was provided in the annex published with the Agenda 1. OPENING A. Call meeting to order President Garrett called the meeting to order at 7:00 pm. B. Pledge of Allegiance C. Attendance Municipal Relations Coordinator Amy Lacy took Council attendance. Council Members Present: Josh Garrett, President; Bryan Traylor, Vice-President; Brad Burk, Alex Choi, Joe Culp, Craig Melton and Jason Plunkett Also Present: Amy Lacy, Municipal Relations Coordinator and Town Department Staff. 2. APPROVAL OF THE MEMORANDUM OF THE OCTOBER 29, 2020 SPECIAL MEETING (copy posted) COUNCIL ACTION: President Garrett moved to approve the Memoranda of the October 29, 2020 Special Town Council Meeting. Councilor Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELON Yea COUNCILOR PLUNKETT Yea The Memoranda of the October 29, 2020 meeting was approved by a vote of seven in favor, zero opposed. (7/0) 3. APPROVAL OF THE NOVEMBER 2, 2020 REGULAR MEETING (copy posted) COUNCIL ACTION: President Garrett moved to approve the Memoranda of the November 2, 2020 Regular Town Council Meeting. Councilor Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELON Yea COUNCILOR PLUNKETT Yea The Memoranda of the November 2, 2020 meeting was approved by a vote of seven in favor, zero opposed. (7/0) 4. REQUESTS TO SPEAK Zionsville resident Craig Triscari spoke in opposition of the approved VanTrust project, stating that VanTrust had failed to run eight-inch water lines into Saratoga Springs as promised and was still in violation of the commitment letter. He expressed his disapproval of recent tax abatements granted to Van Trust and others, which he referred as tax giveaways. Mr. Triscari expressed disapproval of designating the area in question as a revitalization area and displeasure at what he felt to be the absence of services or funding provided by the Town of Zionsville in Perry Township and the rural community and the failure of leadership to follow the comprehensive plan. He expressed his displeasure with the building of a library in Whitestown and spoke in opposition to possible future taxation for library services for Perry Township. Mr. Triscari concluded by saying that homeowners in the area should request a reduction in property tax due to what he felt were the lack of services, lack of adherence to the comprehensive plan by the Town of Zionsville and reckless development in the area. 5. MAYOR/ADMINISTRATION UPDATE There was no update from Administration. 5. OLD BUSINESS There was no old business to discuss. 6. NEW BUSINESS A. APPROVAL OF 2021 SCHEDULE OF MEETINGS COUNCIL ACTION: Vice-President Traylor moved to approve the 2021 Schedule of Meetings. Councilor Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELON Yea COUNCILOR PLUNKETT Yea The 2021 Schedule of Meetings was approved by a vote of seven in favor, zero opposed. (7/0) B. ZIONSVILLE CHAMBER OF COMMERCE PRESENTATION Zionsville Chamber of Commerce Executive Director Allyson Gutwein began by saying that 2020 brought exceptionally tough challenges for the Zionsville business community, leaving no business untouched. She strongly encouraged everyone to remember the importance of shopping, dining and utilizing services locally. Ms. Gutwein said that in response to studies that indicate brick and mortar sales are expected to decline while online shopping is expected to rise by 35% to 40%, the Chamber had partnered with a Z’Works graduate company called Perfit to create ShopZionsvilleChamber.com, an online local shopping resource. She explained that the site was a work in progress with new businesses being added weekly. Ms. Gutwein concluded her presentation by once again stressing the importance of supporting local business, saying that in order to keep the Town of Zionsville vital we must keep Zionsville businesses vital. She invited anyone looking for ideas for other ways to support Zionsville business to call the Chamber of Commerce. C. HOOSIERS FOR RENEWABLES PRESENTATION Executive Director of Hoosiers for Renewables Steve Eberly began his presentation by giving his professional background and the background of Hoosiers for Renewables. He explained that their mission is to help build an Indiana where affordable, cleaner, renewable energy benefits all Hoosiers. He said that the organization’s purpose is to inform and educate Hoosiers about renewable energy benefits for Indiana. Mr. Eberly went on to detail types of renewable energy, the declining costs of renewable energy, energy diversification and the economic benefits of renewable energy. D. CR 300 SOUTH CORRODER STUDY REPORT Street and Stormwater Superintendent Lance Lantz introduced the presentation and gave a brief history of the CR 300 South Corridor study. John Beery of Beam, Longest and Neff began the presentation by delineating the project area limits. He explained that the study was founded jointly through Boone County, the Town of Zionsville, and the Indianapolis Metropolitan Planning Organization. He said that the purpose was to evaluate the preliminary scope, feasibility and cost for the project and to create a preliminary design and layout in order to evaluate the layout, feasibility, impacts and costs. Mr. Beery went on to detail the project, citing roadway designations and classifications, physical constraints, right of way impacts, drainage impact, wetlands and floodplain impact, crash history, environmental matters and other considerations. He also shared an estimated construction cost summary. In conclusion Mr. Beery discussed future considerations, shared recommendations and answered questions from the Council. E. CONSIDERATION OF AN ORDINANCE TO AMEND THE TOWN OF ZIONSVILLE ZONING ORDINANCE (Petition No 2020-47-Z, Appaloosa Crossing, Outlots I & J) Ordinance 2020-18 Director of Planning and Economic Development Wayne DeLong introduced Ordinance 2020-18 and stated it came to the Council with a unanimous favorable recommendation from the Plan Commission. He explained that it involved two lots and two certifications but just one ordinance and one vote. Director DeLong answered questions from the Council. COUNCIL ACTION: President Garrett moved to adopt Ordinance #2020-18 . Councilor Plunkett seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKETT Yea Ordinance #2020-18 was adopted by a vote of seven in favor, zero opposed. (7/0) F. CONSIDERATION OF THE 2021 SALARY ORDINANCE FOR THE TOWN OF ZIONSVILLE (FIRST READING) Ordinance 2020-19 CFO Tammy Havard introduced Ordinance 2020-19, the 2021 salary ordinance, explaining it set the maximum base salaries for Town employees and allowed for a 1% merit increase. She pointed out that there were also new positions and changes to job titles detailed in the ordinance. CFO Havard answered questions from the Council, confirming that the salaries were consistent with the 2021 budget. COUNCIL ACTION: President Garrett moved to introduce Ordinance 2020-19 on first reading. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKET Yea Ordinance 2020-19 was introduced on first reading by a vote of seven in favor, zero opposed. (7/0) No further action was taken at this meeting. G. CONSIDERATION OF AN ORDINANCE ESTABLISHING THE BUDGET FOR NON-DLGF FUNDS (FIRST READING) Ordinance 2020-20 CFO Havard presented Ordinance 2020-20. She explained this budget was for non- property tax supported funds which were not adopted in October. She explained that it would be tracked in the new transparency tool in 2021. She shared exhibits of projected expenses and revenues, as well as background stories created with the transparency tool for selected funds. She answered questions and clarified points for the Council. COUNCIL ACTION: President Garrett moved to introduce Ordinance 2020-20 on first reading. Councilor Melton seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKET Yea Ordinance 2020-20 was introduced on first reading by a vote of seven in favor, zero opposed. (7/0) No further action was taken at this meeting. H. CONSIDERATION OF AN ADDITIONAL APPROPRIATION RESOLUTION REGARDING ENGINEERING COSTS AND COVID RELATED EXPENSES (PUBLIC HEARING) Resolution 2020-16 President Garrett noted this was a Public Hearing which he would open shortly. CFO Havard presented Resolution 2020-16, explaining that $520,000 for the General Fund was for the appropriation of pass through building engineering costs as well as COVID related expenses. The budget classification is for Services and Charges. Noting again this was a Public Hearing, President Garrett opened the Public Hearing and presented Proof of Publication by sharing his screen. With no public comment, President Garrett closed the Public Hearing and called for any questions from Council. CFO Havard answered questions from the Council. COUNCIL ACTION: President Garrett moved to approve Resolution 2020-16. Councilor Culp seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKET Yea Resolution 2020-16 was approved by a vote of seven in favor, zero opposed. (7/0) I. CONSIDERATION OF A RESOLUTION TO PROVIDE FOR REIMBURSEMENT OF PUBLIC HEALTH AND PUBLIC SAFETY PAYROLL COSTS WITH CARES ACT FUNDING Resolution 2020-17 CFO Havard presented Resolution 2020-17, stating this resolution would provide the Town the ability to transfer the CARES Act dollars to the General Fund per the State Board of Accounts guidelines. COUNCIL ACTION: Councilor Plunkett moved to approve Resolution 2020-17. Councilor Burk seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKET Yea Resolution 2020-17 was approved by a vote of seven in favor, zero opposed. (7/0) 7. OTHER MATTERS President Garrett congratulated the Eagles football team for their recent appearance in the State Finals and, on behalf of the Council, said he was proud of the team and how they represented our community. 8. APPROVAL OF CLAIMS Councilor Plunkett noted that the 2020 legal fees budget was $470,000, not including the RDC’s legal budget. He stated that to date the total spent was $534,000, over budget by almost $65,000. He said he would be sending questions to CFO Havard to determine where that additional money would be coming from. He stressed the importance in keeping a very close eye on the budget in 2021. COUNCIL ACTION: President Garrett moved to approve claims as presented. Vice-President Traylor seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKETT Yea Claims were approved by a vote of seven in favor, zero opposed. (7-0) 9. ADJOURN COUNCIL ACTION: Councilor Choi moved to adjourn the meeting. Vice-President Traylor seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT TRAYLOR Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR PLUNKETT Yea The motion was approved by a vote of seven in favor, zero opposed. (7-0) The next regular Town Council meeting is scheduled for Monday, December 21, 2020 at 7:30 a.m. Determination of the need for a solely electronic meeting will be evaluated prior to the meeting and final notice will be posted in compliance with the Indiana Open Door Law. Respectfully Submitted, Amelia Anne Lacy Municipal Relations Coordinator