Zionsville Town Council

ZIONSVILLE TOWN COUNCIL MEETING MEMORANDA FOR MONDAY, MAY 17, 2021 AT 7:30 A.M. ONSITE AND ELECTRONIC MEETING 1100 West Oak Street 1. OPENING A. Call meeting to order President Garrett called the meeting to order at 7:30 a.m. B. Pledge of Allegiance Council Members Present: Josh Garrett, President; Jason Plunkett, Vice-President; Brad Burk, Alex Choi, Joe Culp, Craig Melton, and Bryan Traylor Council Members Absent: None Also Present: Emily Styron, Mayor; Julie Johns-Cole, Deputy Mayor; Adam Steuerwald, Town Council Attorney; Amy Lacy, Municipal Relations Coordinator, and Town Department Staff. 2. APPROVAL OF THE MEMORANDUM OF THE MAY 3, 2021 REGULAR MEETING (copy posted) COUNCIL ACTION: President Garrett moved to approve the Memoranda of the May 3, 2021 Regular Town Council Meeting. Councilor Melton seconded the motion. The Memoranda of the May 3, 2021 Regular Town Council Meeting was approved by a vote of seven in favor, zero opposed. (7/0) 3. REQUEST TO SPEAK ON AGENDA ITEM President Garrett said that this agenda item had been tweaked slightly, to allow comments to be confined those pertaining to an item on the current agenda only. Zionsville resident Robert Paden spoke regarding agenda item 6B, the Oak Street Sewer Project Update. He stressed the importance of making sewer available to the residents of Eaglewood and to have improved communication regarding the timeline of the project and the process for residents to obtain the sewer connections. Zionsville resident Kylene Varner also spoke regarding agenda item 6B. She spoke in favor of bringing the sewer to the Eaglewood Estates area, citing health, safety and property value concerns. 4. MAYOR/ADMINISTRATION UPDATE There was no update from the Mayor or Administration. 5. OLD BUSINESS None. 6. NEW BUSINESS A. Consideration of Zionsville Town Council Procedures Saying that it had been long in the works, President Garrett explained that this document was just to formalize putting in place the procedures for Town Council, for everything from Request to Speak rules to the duties of the president and vice-president. He said there were no changes for the most part, it was just a matter of making sure the everyone was on the same page and the information was documented. In response to Councilor Traylor’s question, Attorney Adam Steuerwald said he did not see any legal issues with voting on the document. COUNCIL ACTION: President Garrett moved to approve the Zionsville Town Council Procedures. Vice-President Plunkett seconded the motion. The Zionsville Town Council Procedures were approved by a vote of seven in favor, zero opposed. (7/0) B. Oak Street Sewer Project Update Department of Public Works Director Lance Lantz introduced new Town Engineer George Lewis, saying that his very strong background in wastewater would serve the Town well on this project. Director Lantz shared a presentation providing maps and an overview of the project. He outlined project timelines. He discussed gravity-flow and low-pressure force-main system options. He concluded by saying that he was committed to building a more robust information section on the webpage where project phases, steps, and hurdles, as well as accomplishments and achievements, could be followed. Director Lantz answered questions from the Council. C. Consideration of an Ordinance Vacating a Portion of a Public Right of Way (Parr) PUBLIC HEARING Ordinance 2021-07 Planner Roger Kilmer presented Ordinance 2021-07, giving a brief introduction of the Request for Vacation. He detailed a few unique aspects to the request. Attorney Mike Andreoli, representing petitioners Christopher and Jacqueline Parr, stated that the petitioners owned the property at 985 W Oak Street and the property directly behind it at 990 W Pine Street. He explained that the purpose for vacating the alley between the two properties was to expand the current home at 985 West Oak Street. Mr. Andreoli shared exhibits pertaining to the proposed vacation, highlighted its positive impacts and addressed concerns of neighboring property owners. With Proof of Publication noted, President Garrett opened the Public Hearing. Petitioner Chris Parr spoke in favor of Ordinance 2021-07, citing safety concerns if the alley vacation was not approved. Danielle Tucker spoke in opposition to Ordinance 2021-07, saying that the alley was currently used as safe access to the trail and should remain available. Angela Williams spoke in opposition to Ordinance 2021-07. She first requested time in addition to the three-minute allotment, saying she had presentation materials which would take much more than three minutes to present. Her request was denied. Ms. Williams cited several concerns including aesthetics and that the alley was essential for safe ingress and egress from her property. President Garrett closed the Public Hearing. He called for questions or discussion from Councilors. At Vice-President Plunkett’s request, Angela Williams answered questions from the Council. Vice-President Plunkett requested Ms. William’s presentation materials be e-mailed to the Council. Roger Kilmer and Mike Andreoli made clarifications and answered questions from the Council. COUNCIL ACTION: President Garrett moved to introduce Ordinance 2021-07 on first reading. There was no second. President Garrett called for another motion. Councilor Traylor moved to deny Ordinance 2021-07. Councilor Melton seconded the motion. President Garrett requested a roll call vote, explaining that a vote in favor was a vote to deny. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Nay VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Nay COUNCILOR CHOI Nay COUNCILOR CULP Nay COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The motion to deny failed by a vote of three in favor, four opposed (3/4) Vice-President Plunkett made a motion to continue first reading of Ordinance 2021-07. Councilor Culp seconded the motion. Ms. Lacy took a roll call vote: ROLL CALL VOTE: PRESIDENT GARRETT Yea VICE-PRESIDENT PLUNKETT Yea COUNCILOR BURK Yea COUNCILOR CHOI Yea COUNCILOR CULP Yea COUNCILOR MELTON Yea COUNCILOR TRAYLOR Yea The motion to continue first reading of Ordinance 2021-07 was approved by a vote of seven in favor, zero opposed (7/0) D. Consideration of an Additional Appropriation Resolution (CARES pass-through to Zionsville Community Schools, Parks Winterfest) PUBLIC HEARING Resolution 2021-08 CARES Pass-Through to Zionsville Community Schools Deputy Chief Financial Officer Cindy Poore explained that the first additional appropriation request was to allow the Town to pass $23,334 of the $88,000 CARES reimbursement along to the schools. Zionsville School Board President Debbie Unger explained how the money to be reimbursed was used on things needed to run the schools during the pandemic, including health and safety equipment like sanitizers and HPC filters, as well as additional technology to allow teachers to provide synchronous learning opportunities. Parks Winterfest Superintendent of Parks and Recreation Jarod Logsdon presented information related to the additional appropriation request for Winterfest. He stated that a 2020 Parks Department survey asking what the community wanted from their Parks Department received overwhelming response, with 49% of respondents identifying community events as the number one unmet need in our community and the most important to fund and include. He went on to give an overview of what the festival would include. He shared projections of expenses and revenue for the event. Discussion followed. Superintendent Logsdon and Deputy CFO Poore answered questions from the Council. With Proof of Publication noted, President Garrett opened the Public Hearing. With no public comment, President Garrett closed the Public Hearing. Deputy CFO Poore requested that each line item be voted upon separately. CARES Pass-Through to Zionsville Community Schools COUNCIL ACTION: President Garrett moved to approve the CARES/ZCS appropriation on Resolution 2021-08. Vice-President Plunkett seconded the motion. The CARES Pass-Through to Zionsville Community Schools Additional Appropriation on Resolution 2021-08 was approved by a vote of seven in favor, zero opposed. (7/0) Parks Winterfest COUNCIL ACTION: President Garrett moved to approve the Parks Winterfest appropriation on Resolution 2021-08. Councilor Traylor seconded the motion. The Parks Winterfest Additional Appropriation on Resolution 2021-08 was approved by a vote of seven in favor, zero opposed. (7/0)  E. Consideration of an Ordinance to Establish an American Rescue Plan Act of 2021 (ARP) Coronavirus Local Fiscal Recovery Fund (Fund 176) Ordinance 2021-08 Deputy CFO Poore explained the necessity of Ordinance 2021-08, in order to establish a Coronavirus Local Fiscal Recovery Fund, stating that the Town would be receiving $5.9 million with half arriving in May 2021 and the remaining half in 2022 and that the new fund was necessary in order to have a place to receipt the money. COUNCIL ACTION: Councilor Burk moved to introduce Ordinance 2021-08 on first reading. President Garrett seconded the motion. Ordinance 2021-08 was introduced on first reading with a vote of seven in favor, zero opposed (7/0) Citing a request made due to the time sensitivity of the fund creation, President Garrett moved to suspend the rules. Vice-President Plunkett seconded the motion. The motion to suspend the rules passed with a vote of seven in favor, zero opposed. (7/0) President Garrett made a final motion to adopt Ordinance 2021-08 on first reading. Councilor Burk seconded the motion. Ordinance 2021-08 was adopted with a vote of seven in favor, zero opposed. (7/0) . F. Rahal Letterman Lanigan Racing - Fee Waiver Planning and Economic Development Director Wayne DeLong explained this request was a $58,435.00 abatement, related to fees paid by the organization to facilitate the project currently underway. He stated that staff was supportive of this request which represents what was seen as a nominal ask, given the size and scale of the project underway. Director DeLong answered questions from the Council. COUNCIL ACTION: Councilor Traylor moved to approve the Rahal Letterman Lanigan Fee Waiver Request. Councilor Choi seconded the motion. The Rahal Letterman Lanigan Fee Waiver was approved by a vote of seven in favor, zero opposed. (7/0) 7. OTHER MATTERS There were no other matters to discuss. 8. APPROVAL OF CLAIMS President Garrett stated that the claims had come in late and that it was up to the Councilors to determine if they had had enough time to review them. Discussion followed. Deputy CFO Poore answered questions from the Council. COUNCIL ACTION: Councilor Melton moved to continue consideration of approval of claims to the June 7, 2021 meeting. President Garrett seconded the motion. Claims were continued to the June 7, 2021 meeting by a vote of seven in favor, zero opposed. (7-0) 9. ADJOURN COUNCIL ACTION: Vice-President Plunkett moved to adjourn the meeting. Councilor Culp seconded the motion. The motion was approved by a vote of seven in favor, zero opposed. (7/0) Meeting was adjourned at 8:56 a.m. The next regular Town Council meeting is scheduled for Monday, June 7, 2021 at 7:00 p.m. This meeting is planned to be held on-site in the Zionsville Town Hall Council Chambers as well as electronically via Zoom. Final notice will be posted in compliance with the Indiana Open Door Law. Respectfully Submitted, Amelia Anne Lacy, Municipal Relations Coordinator Town of Zionsville