Aberdeen City Council

16982 CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, July 31, 2017, at 5:30 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Councilors Alan Johnson, Dave Lunzman, Dennis “Mike” Olson, Mark Remily, Clint Rux, and Jennifer Slaight-Hansen. City Councilors David Bunsness and Rob Ronayne were absent. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, and Dave McNeil. Mayor Levsen led the Pledge of Allegiance. MINUTES Rux moved, Remily seconded to approve the minutes of July 24, 2017, as circulated. All present voting aye, motion carried. OPEN FORUM – No one was present. OLD BUSINESS ORDINANCE NO. 17-07-01 Johnson moved, Remily seconded to approve second reading and final adoption of Ordinance No. 17-07-01 to rezone from (C-1) District/(R-4) District to (R-2) District for the North 5’ of Lot 11 and Lot 12 and the South 10’ of Lot 13, Block 37, Thomas Addition in the NW ¼ of Section 24, T123N, R64W of the 5th P.M., Aberdeen, Brown County, South Dakota (1205 South Main Street). Upon roll call, all present voting aye, motion carried. ORDINANCE NO. 17-07-02 Rux moved, Remily seconded to approve second reading and final adoption of Ordinance No. 17-07-02 revising Chapter 52 of the City Code to define intersection consistent with State Law. Upon roll call, all present voting aye, motion carried. ORDINANCE NO. 17-07-03 Olson moved, Slaight-Hansen seconded to approve second reading and final adoption of Ordinance No. 17-07-03 revising Chapter 54 of the City Code regarding water and sewer services shared by adjoining property owners. Upon roll call, all present voting aye, motion carried. ORDINANCE NO. 17-07-04 Rux moved, Lunzman seconded to approve second reading and final adoption of Ordinance No. 17-07-04 revising Chapter 46 of the City Code regarding obstructions parked or placed on city streets or the right-of-way. Upon roll call, all present voting aye, motion carried. CONSENT CALENDAR Rux moved, Johnson seconded to approve the following items on the consent calendar: SET BID DATE – of August 15, 2017 at 2:00 p.m. for an Advertisement for Bids on 2017- 2018 Rental Equipment for Public Works Department. SET HEARING DATE – of August 14, 2017 at 5:30 p.m. for an application for a Special One-Day Retail On-Sale Liquor License on August 26, 2017 for Aberdeen Downtown Association’s Sizzlin Summer Nights on 3rd Avenue, SE from Alley to South Main Street with an application for a Community Event Permit. SET HEARING DATE – of August 22, 2017 at 8:45 a.m. at the County Commission Chambers, 25 Market Street, for a discussion of a Petition to Rezone (Three-Mile Jurisdiction) from (A-1) District to (M-AG) District for proposed Lot 1, Locken Airport Addition to Aberdeen in the SW ¼ of Section 21, T123N, R63W of the 5th P.M., Brown County, SD (4103 – 134th Street SE). SET HEARING DATE – of August 21, 2017 at 5:30 p.m. at the City Council Chambers, 123  16983 South Lincoln Street, for discussions of Petitions to Rezone from (M) District and (R-2) District/(R-4) District to (R-2) District/(R-4) District for Lot 2A and Lot 3A, Block 4, Dakota Estates Subdivision to the City of Aberdeen in the SW ¼ of Section 6, T123N, R63W of the 5th P.M., Brown County, South Dakota (1019 – 27th Avenue, NE); from (M) District and (R- 2) District/(R-4) District to (M) District for Lot 1A, Block 4, Dakota Estates Subdivision to Aberdeen in the SW ¼ of Section 6, T123N, R63W of the 5th P.M., Brown County, South Dakota (Lot North of 27th Avenue, NE and Lee Street). PETITION OF VOLUNTARY ANNEXATION – for Outlots 1 and 3 of Easton’s Outlots to Aberdeen and Outlots 2 and 4 in the NE ¼ and NW ¼ of Section 14, T123N, R64W of the 5th P.M., Brown County, South Dakota (823 – 2nd Avenue, NW and 1210 – 2nd Avenue, NW) – Refer to the City Attorney, the City Engineer, and the Planning/Zoning Director for review and recommendations. LICENSES – Solicitors/Canvassers – Nikola Jancovicova and Kelli Vallo; Taxi Cab Driver – Ryann Lyke. REQUEST FOR STREET USE – 1300 and 1400 Block of North Penn Street for Neighborhood Block Party on August 26, 2017 from 5:00 p.m. to 10:00 p.m. LOTTERY NOTICE – American Heroes Outdoors – receive and place on file DEPARTMENTS’ BOARDS REPORTS AND MINUTES – Alexander Mitchell Library Board of Trustees Meeting Minutes; Aberdeen City Planning Commission Meeting Minutes; Brown County/Aberdeen City Planning Commission Meeting Minutes; Board of Zoning Adjustment Meeting Minutes; Park & Recreation Board Meeting Minutes – receive and place on file. All present voting aye, motion carried. NEW BUSINESS HEARING ON SPECIAL LIQUOR LICENSE This being the time and the place set for a hearing on an application for a Special One-Day Retail On-Sale Liquor License on August 5, 2017 for Aberdeen Downtown Association’s Summer Concert Series on South Main Street, recommendations to approve were received, Remily moved, Slaight-Hansen seconded to approve a Special One-Day Retail On-Sale Liquor License including a Community Event Permit for Aberdeen Downtown Association’s Summer Concert Series on August 5, 2017 on South Main Street from 2nd Avenue to Railroad Avenue from 9:00 a.m. to midnight including street closures at the event location. All present voting aye, motion carried. COMMUNITY EVENT PERMIT FOR ELKS Rux moved, Remily seconded to approve of a Community Event Permit for the Aberdeen Elks Lodge #1046 for their Outdoor Concert on August 4, 2017 at the 705 Circle Drive Parking Lot with a time extension for the music until midnight. All present voting aye, motion carried. BID FOR MILL AND OVERLAY PROJECT A Bid was received and publicly opened on July 25, 2017 for the Mill and Overlay Improvements Project (ST-2017-1). A detailed list of the bid is on file at the City Finance Office. Johnson moved, Slaight-Hansen seconded to award the Mill and Overlay Project Bid to Lien Transportation in the amount of $468,103.50 and authorize the City Manager and City Finance Officer to sign all necessary documents after approval by the City Attorney. All present voting aye, motion carried. CHANGE ORDER FOR LIBRARY CONSTRUCTION PROJECT Rux moved, Olson seconded to approve of Change Order #5 in the amount of $56,056 for Quest Construction, LLC for work performed on the new Library Construction Project. All present voting aye, motion carried.  16984 CHANGE ORDER/PAYMENT FOR KLINE ST IMPROVEMENTS Remily moved, Lunzman seconded to approve and authorize the City Manager to sign Change Order #1 in the amount of $337.50 and Payment Request #1 in the amount of $154,504.31 to B & B Contracting, Inc. for work performed on the Kline Street Storm Sewer Improvements Project (SS-2017-1). Upon roll call, all present voting aye, motion carried CHANGE ORDER/PAYMENT FOR CONCRETE ST REHAB PROJECT Johnson moved, Olson seconded to approve and authorize the City Manager to sign Change Order #1 in the amount of $3,705 and Payment Request #1 in the amount of $66,188.39 to Wright & Sudlow, Inc. for work performed on the Concrete Street Rehabilitation Project (CONC-2017-3). Upon roll call, all present voting aye, motion carried. BILLS Slaight-Hansen moved, Remily seconded to approve the following audited bills for services, supplies, repairs, and maintenance: Wellmark Blue Cross/Blue Shield 40,000.00; ETS Corporation 715.00; Convention & Visitors Bureau 31,164.00; Business Improvement District 2,079.12; Northern Valley Communication 250.50; Jefferson Partners LP 2,624.16; Old Dutch Foods, Inc. 291.60; Morrison Construction 9,575.48; David’s Lawn & Snow 62.50; J & K Mowing Service 750.00; United Parcel Service 37.87; Matheson Tri-Gas Inc. 165.49; Physio-Control Inc. 14,483.64. Upon roll call, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Lynn Lander presented the 2018 Budget Proposal and the 2018 – 2022 Capital Outlay Program. The proposed 2018 General Fund Budget is about $27.7 million. He indicated that several pieces of equipment will be purchased and three new city employees will be hired. Funding will be set aside for mill and overlay work, resurfacing of about 20 to 30 blocks of city streets, and possible city water infrastructure expansion to the west. First reading of the 2018 City Budget Ordinance and Five-Year Capital Outlay Plan is scheduled to be presented at the City Council Meeting on September 5, 2017. There being no further business, Remily moved, Johnson seconded that the meeting be adjourned. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer.