Aberdeen City Council

16986 CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, August 7, 2017, at 5:30 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Councilors David Bunsness, Alan Johnson, Dave Lunzman, Dennis “Mike” Olson, Mark Remily, Rob Ronayne, Clint Rux, and Jennifer Slaight-Hansen. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, and Dave McNeil. Mayor Levsen led the Pledge of Allegiance. MINUTES Johnson moved, Olson seconded to approve the minutes of July 31, 2017, as circulated. All voting aye, motion carried. OPEN FORUM – Jim Hagen, SD Secretary of Tourism, and Casey Weismantel, Executive Director of Convention Visitors Bureau, were present to discuss tourism in South Dakota and Aberdeen. Randy Grismer, Member of the Event Center Task Force, presented the task force’s annual update to the City Council. Surveys were sent out by the task force to about 500 people regarding the adequacy of existing event space in Aberdeen. Survey results showed that some felt that Aberdeen Facilities are adequate and about the same felt that improvements are needed. Randy Grismer suggested that a work session be held with the City Council, Brown County Commission, and other event space owners to discuss the Event Center data and determine what the next step would be. CONSENT CALENDAR Remily moved, Rux seconded to approve the following items on the consent calendar: DECLARE SURPLUS PROPERTY – Items from the Alexander Mitchell Public Library to be sold at a public auction held on September 26, 2017. SET HEARING DATE – of August 14, 2017 at 5:30 p.m. for an application for a Special Five-Day Retail On-Sale Liquor License on August 16 – 20, 2017 for ACT2, Inc. dba Aberdeen Community Theatre, 417 South Main Street. SET HEARING DATE – of August 21, 2017 at 5:30 p.m. for an application for Special One- Day Retail On-Sale Liquor Licenses for Aberdeen Area Chamber of Commerce’s Business After Hours: September 7, 2017 – Wylie Park Pavilion, 2306 – 24th Avenue, NW; September 14, 2017 – Boys & Girls Club, 1121 – 1st Avenue, SE; October 12, 2017 – Quality Quick Print, 2217 – 6th Avenue, SE. LICENSES: Private Security – Aaron Holtz; Private Security – Ordean Schwabe; Residential Building Contractor – Wylie Barnes; Sidewalk Contractor – Lamont Companies Inc.; Solicitor/Canvasser – Kristine Tarvida. All voting aye, motion carried. NEW BUSINESS RESOLUTION NO. 17-08-01R A Petition of Voluntary Annexation of certain property into the city limits of the City of Aberdeen, South Dakota for Holman Family Trust for Outlots 1 and 3 of Easton’s Outlots to Aberdeen and Outlots 2 and 4 to Aberdeen in the NE ¼ and NW ¼ of Section 14, T123N, R64W of the 5th P.M., Brown County, South Dakota (823 – 2nd Avenue, NW and 1210 – 2nd Avenue, NW) was presented. Bunsness moved, Remily seconded to approve Resolution No. 17-08-01R to annex Outlots 1 and 3 of Easton’s Outlots to Aberdeen and Outlots 2 and 4 to Aberdeen into the city limits. All voting aye, motion carried. APPOINTMENT OF MEMBERS TO BOARD OF ETHICS Ronayne moved, Bunsness seconded to ratify Mayor Levsen’s appointment of the following persons to the Board of Ethics for staggered terms as provided by Aberdeen City  16987 Code, Section 2-383: Heidi Morrissey for a 2-year term expiring July 1, 2019; Jon Schaff for a 3-year term expiring July 1, 2020; Sister Kathleen Bierne for a 3-year term expiring July 1, 2020; Scott Kuck for a 4-year term expiring July 1, 2021; and Cynthia Walsh for a 4-year term expiring July 1, 2021. All voting aye, motion carried. AGREEMENT FOR AIRPORT RENT STUDY Transportation Director Cody Roggatz explained to the Council the need for a rent study for general aviation commercial and non-commercial land at the Aberdeen Regional Airport. An Agreement for a Rent Study from Aviation Management Consulting Group with a fixed fee of $7,500 and an expense allocation of $1,000 was presented. Bunsness moved, Johnson seconded to accept the Rent Study Agreement from Aviation Management Consulting Group, authorize the City Manager to sign the agreement, and authorize payment to Aviation Management Consulting Group upon completion and acceptance of the report of the Rent Study. Airport Hangar Owner, John Aman, was present to oppose the amount of the contract agreement. After further discussion, all council members voting aye on the motion to approve the agreement, motion carried. AGREEMENT FOR PROFESSIONAL SERVICES FOR AIRPORT PROJECT Ronayne moved, Bunsness seconded to approve and authorize the City Manager to sign an Agreement for Professional Services with Helms & Associates for Preliminary Design and Runway Protection Zone Analysis for Airport AIP #3-46-0001-36-2016 Runway 13/31 Decoupling Project. All voting aye, motion carried. PAYMENT FOR AIRPORT PROJECT WORK Bunsness moved, Ronayne seconded to approve and authorize the City Manager to sign Payment Request #24 in the amount of $2,279.86 to Helms & Associates for work performed on the Airport AIP #3-46-0001-36-2016 Runway 17/35 Decoupling Construction Project. Upon roll call, all voting aye, motion carried. PAYMENT FOR LIBRARY CONSTRUCTION WORK Ronayne moved, Johnson seconded to approve Payment Request #17 in the amount of $623,537.69 to Quest Construction, LLC for work performed on the New Library Construction Project. Upon roll call, all voting aye, motion carried. PAYMENT FOR WATER RECLAMATION FACILITY PROJECT Slaight-Hansen moved, Bunsness seconded to approve and authorize the City Manager to sign partial Payment Request #5 in the amount of $45,819.90 to Industrial Process Technologies for work performed on the Water Reclamation Facility 2016 Improvements Project. Upon roll call, all voting aye, motion carried. PAYMENT FOR WATER RECLAMATION SCADA MIGRATION Bunsness moved, Olson seconded to approve and authorize the City Manager to sign final Payment Request #8 in the amount of $3,265.31 to Direct Automation for work performed on the Water Reclamation Facility 2017 SCADA Migration Project. Upon roll call, all voting aye, motion carried. PAYMENT FOR AGP WATER/SEWER PROJECT Ronayne moved, Bunsness seconded to approve and authorize the City Manager to sign Payment Request #1 in the amount of $53,507.88 to B & B Contracting for work performed on the AGP Water and Sewer Improvement Project. Upon roll call, all voting aye, motion carried. BILLS Johnson moved, Lunzman seconded to approve the following audited bills for services, supplies, repairs, and maintenance: Northwestern Energy 96,726.96; US Bank 32,713.79; Brown County Treasurer 229,616.84; Northern Valley Communication 91.35; Eide Bailly LLP 5,000.00; Sertoma Club 48,250.00; Aberdeen Development Corp 14,166.67;  16988 ETC Corp. 300.00; Dacotah Bank 3,700.00; Plug N Pay 1,000.00; Infintech 1,000.00; AT & T 1,041.07; MetLife 540.66; Wellmark Blue Cross/Blue Shield 40,000.00; Dependable Sanitation Inc 15,350.00; Flexible Pipe Tool Co. 64,500.00; United Parcel Service 117.81; J & K Mowing Service 300.00; MARCO Technologies 64.30; Janice McKenney 46.47; NSU Purchasing 78.00; Charles Peterson 13.52; Property Management 77.88; AUD Rentals, LLC 40.56; Rick Fettig 14.24; Steve Darling 23.23; Jerke Brothers, LLC 39.08; Midwest Alarm Company 565.92; American News 2,820.40; Praxair Distribution Inc 619.31; Lisa Osman 272.00; Artz Equipment Co. 8.47; Beadle Floral & Nursery 11,124.11; Helms & Associates 5,359.30; MARCO Technologies LLC 176.30; Bonnie Bitz 3,210.00; Tessman Company 987.29; RDO Equipment Co. 323.97; Northern Plains Animal Health 6.86; City Treasurer 160.00; Clark Engineering Corp. 127.00; Hawkins Inc. 8,138.06; Dakota Pump & Control 10,179.00; Don’s Builders Hardware 206.00; Dennis Gavin 2,500.00; Dennis Gavin- Reimbursement 490.51; Quality Welding Inc. 52.00; Engel Music Store 173.58; Cole Papers Inc 1,967.34; Farm Power Mfg Inc 199.05; Dawn Sahli 364.68; Central Business Supply Inc 4,089.61; GCR Tires & Service 314.48; Fisher Scientific Co. 252.09; D. Ervasti Sales Co., LLC 712.20; Jensen Rock & Sand Inc. 706.38; Graham Tire Co. 403.28; Farm & Home Publishers Ltd. 107.60; South Brown Conservation District 135.00; Education Outdoors 168.00; Direct Automation LLC 9,575.77; Auto Value Part Stores/Hedahls 433.01; HKG Architects, Inc. 4,041.05; CASH-WA Distributing 5,520.75; DOI-USGS 13,500.00; Nelson Sales & Service LLC 235.42; H F Jacobs & Son 456.00; Kesslers Inc 161.26; Kleins 9.52; New Dimensions 2,254.62; Steven Lust Automotive 19.58; MAC’s Inc 45.44; North Star Energy LLC 18.20; Sewer Duck, Inc 145.00; Farnums Genuine Parts 21.88; A & B Business Solutions 412.82; Pantorium 18.60; Parcel Erickson Texaco 100.00; Dakota Supply Group 3,682.58; Midstates Group 9,540.55; Avera St Luke’s Hospital 5,680.50; Spring Hill Press LLC 400.00; SHARE Corp. 1,785.00; Fay’s Refrigeration Service 1,821.12; Mobridge Tribune 259.00; Sherwin-Williams Co. 560.00; SD Dept. of Transportation 9,682.42; J & K Mowing Service 110.00; Bandit Industries, Inc 376.35; Town & Country Lumber Inc 1,071.77; Pro-Build 653.50; Melledy Rostad 238.00; Western Printing 1,943.84; Woodman Refrigeration Co., Inc 3,314.12; Julie Jones 208.00; Crouch Recreational, Inc 29,582.08; Baker & Taylor Inc 4,015.34; Fastenal Company 212.24; Aberdeen Awards 8.00; Totally Tubular Mfg 28.75; ADAPCO Inc 1,825.00; Airside Solutions, Inc 4,085.83; Information Today Inc 404.05; Cody Roggatz 181.43; Tom Aman 12,115.99; Joseph Peterson 169.00; Joel Lynn Carda 169.00; Grace Gasperich 117.00; Alicia Peterson 169.00; McKayla Carda 156.00; Nancy Ochstad 102.00; Redfield Press 132.00; Tom Wanttie 203.00; Charlene Blondo 272.00; Dependable Sanitation, Inc 4,159.64; Sarah Suko 144.00; Bryan Rock Products 557.41; Western States Fire Protection Co. 20.00; Tim Rogers 10.08; Aberdeen Community Theatre 7,500.00; Taylor Laundry 13.00; AAP of Aberdeen SD 597.04; Performance AG Services 80.00; James Torbert 176.00; Kris Konickson 208.00; PEPSI- COLA 4,887.90; The Wolf Stop 15.00; Cartney Bearing Co. 42.88; COCA-COLA Refreshments 309.50; SHAH Software Inc 22,584.00; SD Dept Health Lab 1,660.00; Pauer Sound & Music Inc 194.44; Titan Access Acct 850.00; Hub City Radio 400.00; Executive Management 424.33; Unclaimed Freight Furniture 225.98; Jim Panerio 208.00; West Payment Center 586.47; North Central Farmers Elevator 10,723.49; Senior Companions 200.00; Jenny L. Gross 192.00; Virginia Lewis 256.00; UNIVAR USA Inc 15,098.50; Vermont Systems Inc 4,445.00; MTI Distributing 406.11; Kirk’s Auto 202.00; Michael Marmorstein 240.00; Dakota Fence Co. 2,745.00; FAST Corp. 9,952.00; Northwestern Energy 2,659.98; Bismarck Tribune 135.00; Kimberly Carda 208.00; Tori Heier 192.00; Fire Safety First 63.61; Joye Ward 208.00; SD One Call 504.00; Ryan Company Inc 148.06; Federal Express Corp. 17.91; Ken’s Superfair Foods 6,690.38; Century Business Products  16989 577.09; West River Beverage Inc 1,945.00; Menards 3,751.42; Dale Fiedler 320.00; NW Blade 84.00; Abdn Community Concert 2,500.00; Dennis McDermott 256.00; Julie Borr 208.00; Overdrive Inc 2,347.80; Dakota Fluid Power Inc 958.70; McQuillen Creative Group Inc 825.00; Midwest Mini Melts 5,478.00; Grand Forks Herald 175.00; Wylie Thunder Road 190.00; Sargent County Teller 270.00; Jamie Stadel 169.00; Borns Group 718.36; Creative Forecasting Inc 60.00; Sara Weischedel 246.00; Spectrum Promotional Products 2,030.60; OCLC, Inc 857.44; Midwest Playscapes, Inc 10,041.00; John Patzlaff 180.00; Jeremy Schutter 135.00; Ferguson Waterworks 22,721.86; Recreation Supply Co 498.45; CO-OP Architecture 11,969.81; Helena Chemical Company 1,625.00; KLD Labs, Inc 1,222.36; Bradley W. Sharp 60.00; Gretchen Sharp 20.00; POMP’s Tire Service, Inc 30.34; Lew’s Fireworks, Inc 7,500.00; Dakota News 435.44; Camby’s Pass Inc 1,294.02; Carlson & Stewart Refrigeration Inc 878.79; Forest Rux 43.52; Dakota Oil 450.45; SD Underground, Inc 500.00; Shelby Glover 70.00; Kaeser & Blair Inc 1,073.26; NU Source Financial, LLC 450.65; Lisa Link 144.00; Phyllis Heier 144.00; Stephanie Raap 272.00; Bob Downie 150.00; Esther Thistle 272.00; Paul Dutt 224.00; Kelly Wieser 128.00; Harves Sport Shop 1,325.93; International Institute of Municipal Clerks 300.00; Gene Morsching 36.00; Plunkett’s Pest Control 211.18; Aberdeen Plumbing & Heating Inc 212.57; Pro AG Supply Inc 101.49; Midwest Tape 55.96; Sue Gates 208.00; Area IV Senior Nutrition 10,000.00; Geffdog Designs 902.50; WEB Water Bottling Co. 72.00; Ameripride Services Inc 1,082.24; Bowers Tree Service 1,400.00; Crescent Electric Supply 31.37; BAN-KOE Systems, Inc 1,570.00; Artic Glacier USA, Inc 274.07; Universal Publications 195.00; Spencer RAAP 144.00; Value Line Publishing LLC 2,000.00; Dave Lunzman 155.40; Tanner Shultis- Schabot 77.00; Colton Schaefer 145.00; Daniel Severson 83.99; The New Mix 804.00; Wendy Thorson 20.00; Katie Appl 60.00; John Cassens 70.00; Grote Construction 816.00; Hope E. Kline 30.00; Pat Martin 822.50; Jackie McNeil 5.88; Audrey Miller 60.00; Rylan McDermott-Fowler 80.00; Nick Reis 20.00; Rude Tranportation Co. 188.40; Interstate Office Products 1,047.87; Scott Glodt 130.00; G & R Controls Inc 1,237.44; Tri-State Water, Inc 57.00; Swanson Electric 1,330.57; Chance Rides Manufacturing Inc 289.73; Thomas J. Schinderling 150.00; At Cleaning 715.00; IHEARTMEDIA 99.00; Moss & Barnett 432.00; Terrence M. Kenny 132.00; Deryn Lewis 90.00; Lindsey Beckler 60.00; Daniel Ward Sharp 160.00; Jump Zone Inflatables 700.00; Lyla Agius Designs 84.24; Bibliothica, LLC 298.70; Business Growth Systems, LLC 200.00; Kandi K. Smith 262.50; The Buske Group 1,304.00; Specialty Mfg Co. 132.33; Runnings Supply Inc 8,257.30; Interstate Battery 98.95; Consolidated Ready Mix Inc 498.50; Gary Brown 168.34; Patricia Moeller 48.00; Front Stop Inc 1,650.00. Upon roll call, all voting aye, motion carried. PAYROLL Ronayne moved, Rux seconded to approve the payroll for the period from July 23, 2017 through August 5, 2017 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: Wells Fargo 154,003.54; SD Retirement 68,801.99; Governing Body 3,192.28; City Manager 7,716.63; City Attorney 6,516.31; Finance 13,429.27; HR 8,305.60; Building 276.42; Computer 4,519.07; Planning/Zoning 13,932.95; Engineering 13,953.49; Police 114,418.96; Fire 89,879.97, Nathan Opdahl 17.99 hr; Fire Prevention 5,075.12; Housing/Building 6,174.55; Street 30,193.47; Traffic 6,124.18; Solid Waste 23,564.98; Transportation/Ride Line 15,758.13, Library 25,023.28; Parks, Rec & Forestry 198,900.12, Leeland Kirschman 9.00 hr, Jordan Rohrbach 10.00 hr or 16.50/class; Airport 17,737.18; Pipe 23,500.49, Brandon Smith 16.97 hr; Water Treatment 15,287.40, Robert Jackson 22.82 hr; Meter 2,825.38; Water Reclamation 19,427.16; Pump 8,039.01; Old Federal Crths Bldg 1,619.60. Upon roll call, all voting aye, motion carried. CITY MANAGER’S REPORT  16990 Lynn Lander presented the City Manager’s Report. EXECUTIVE SESSION Ronayne moved, Bunsness seconded to move into executive session to consult with Legal Counsel about contractual matters per SDCL §1-25-2(3) and prepare for contract negotiation per SDCL §1-25-2(4). All voting aye, motion carried. Bunsness moved, Olson seconded to move out of executive session. All voting aye, motion carried. There being no further business, Slaight-Hansen moved, Rux seconded that the meeting be adjourned. All voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer.