Aberdeen City Council

17145 JOINT CITY COUNCIL/COUNTY COMMISSION PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, April 2, 2018, at 5:30 p.m., Joint City Council and County Commission Meeting. Mayor Mike Levsen presiding. Present at roll call were City Councilors David Bunsness, Alan Johnson, Dave Lunzman, Mark Remily, Rob Ronayne, Clint Rux, and Jennifer Slaight-Hansen. City Councilor Dennis “Mike” Olson was absent. Brown County Commissioners Tom Fischbach, Duane Sutton, and Rachel Kippley. Brown County Commissioners Doug Fjeldheim and Nancy Hansen were absent. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, and Dave McNeil. Chief Deputy County Auditor Lynn Heupel was present. Mayor Levsen led the Pledge of Allegiance. ORDINANCE NO. 18-03-01 Bunsness moved, Remily seconded to approve second reading and final adoption of Ordinance No. 18-03-01 to rezone from (A-1) Agricultural District to (M-AG) Mini- Agricultural District for property described as proposed Lot 1, Stern Subdivision in the SW ¼ of Section 28, T123N, R63W of the 5th P.M., Brown County, SD (2507 and 2521 Melgaard Road South). Upon roll call, all present voting aye, motion carried. Fischbach moved, Sutton seconded to approve second reading and final adoption of Ordinance No. 18-03-01 (474). All present voting aye, motion carried. SET HEARING DATE Ronayne moved, Johnson seconded to set a joint hearing date of April 23, 2018 at 5:30 p.m. for a petition to rezone from (R-1) Low Density Residential District, (M-AG) Mini- Agricultural District, and (A-1) Agricultural District to (M-AG) Mini-Agricultural District for property described as proposed Lot 1, Neitzel First Subdivision in the NW ¼ of Section 6, T123N, R63W of the 5th P.M., Brown County, SD (3060 North Dakota Street). All present voting aye, motion carried. Sutton moved, Fischbach seconded to set a joint hearing date of April 23, 2018 at 5:30 p.m. for a petition to rezone the property at 3060 North Dakota Street. All present voting aye, motion carried. There being no further business, Sutton moved, Fischbach seconded that the meeting be adjourned. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer. CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, April 2, 2018, at 5:33 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Councilors David Bunsness, Alan Johnson, Dave Lunzman, Mark Remily, Rob Ronayne, Clint Rux, and Jennifer Slaight-Hansen. City Councilor Dennis “Mike” Olson was absent. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, and Dave McNeil. MINUTES Bunsness moved, Rux seconded to approve the minutes of March 26, 2018, as circulated. All present voting aye, motion carried. OPEN FORUM – No one was present. PROCLAMATION Mayor Levsen read and proclaimed April 3, 2018 as “Mayors Day of Recognition for National Service”. CONSENT CALENDAR Rux moved, Lunzman seconded to approve the following items on the consent calendar: NOMINATING PETITIONS – Char Cornelius for City Councilor, NE District, Five-Year  17146 Term; Alan Johnson for City Councilor, SW District, Five-Year Term; Dan Richardt for City Councilor, SW District, Five-Year Term – receive and place on file. SET HEARING DATE – of April 23, 2018 at 5:30 p.m. for petitions to rezone: 1) Rezone from (C-1) Neighborhood Commercial District and (C-2) Highway Commercial District to (C-2) Highway Commercial District for property described as Lot 1, Northwest C-Express Addition to the City of Aberdeen in the NW ¼ of Section 13, T123N, R64W of the 5th P.M., Brown County, SD (711 North Second Street); 2) Rezone from (A-1) Agricultural District to (R-2) Medium Density Residential District for property described as Lots 1, 2, and 4 – 51, Ringneck Ridge First Subdivision to the City of Aberdeen in the NE ¼ of Section 15, T123N, R64W of the 5th P.M., Brown County, SD (415 North Hwy 281); 3) Rezone from (A-1) Agricultural District to (C-2) Highway Commercial District for property described as Lot 3, Ringneck Ridge First Subdivision to the City of Aberdeen in the NE ¼ of Section 15, T123N, R64W of the 5th P.M., Brown County, SD (415 North Hwy 281). LICENSES – Journeyman Plumber – William Jonas; Journeyman Plumber – Jeff Palmer; Residential Building Contractor – Anthony Hruby. LOTTERY NOTICES – Aberdeen Area Child Protection Team; Camp Dream Makers; Farm Rescue Foundation; Foundation For Youth Firearms Safety, Inc. dba Great Plains Outdoorsmen; Hub Area Habitat For Humanity; NSU Sigma Alpha Iota – receive and place on file. All present voting aye, motion carried. REMOVED ITEM E FROM NEW BUSINESS SECTION OF AGENDA– Costs for pipe replacement on South Lloyd Street. NEW BUSINESS ORDINANCE NO. 18-04-03 City Attorney Ron Wager presented Ordinance No. 18-04-03 to disestablish the Board of Health. He reported that the last members of the Board of Health were appointed in 2011 and all have died, retired, or moved. The local Board is no longer necessary to address a public health emergency. Remily moved, Johnson seconded to approve first reading of Ordinance No. 18-04-03. Upon roll call, all present voting aye, motion carried. ORDINANCE NO. 18-04-08 City Finance Officer Karl Alberts presented Ordinance No. 18-04-08 setting the fees and charges for recycling services provided by the City of Aberdeen from $2.10 per unit per month to $3.00 per unit per month. He stated that the increase in the recycling fee was due to the increase costs in the recycling contract with Dependable Sanitation that was recently approved at $2.97 per unit per month. Bunsness moved, Rux seconded to approve first reading of Ordinance No. 18-04-08. Upon roll call, all present voting aye, motion carried. HEARING ON SPECIAL LIQUOR LICENSES This being the time and place set for a hearing on applications for Special One-Day Retail On-Sale Liquor Licenses on April 12th, May 10th, and June 14th for Aberdeen Area Chamber of Commerce’s Business After Hours, no public comments received, Mayor Levsen closed the hearing. Slaight-Hansen moved, Remily seconded to approve the Special One-Day Retail On-Sale Liquor Licenses for Aberdeen Area Chamber of Commerce’s Business After Hours on April 12th at Dacotah Bank, 308 South Main Street, on May 10th at Clark Engineering, 3314 Milwaukee Ave. Suite #2, and on June 14th at the Borns Group, 503 – 19th Ave., NE contingent upon inspections by the Health and Fire Departments. All present voting aye, motion carried. HEARING ON MALT BEVERAGE LICENSE This being the time and place set for a hearing on an application for a new Retail On-Off Sale Malt Beverage License for Jon Murdy at Lee Park Pro Golf Shop, no public comments received, Mayor Levsen closed the hearing. Ronayne moved, Remily seconded to approve the  17147 Retail On-Off Sale Malt Beverage License for Jon Murdy at the Lee Park Pro Golf Shop, 1028 – 8th Ave., NW contingent upon inspections by the Health and Fire Departments. All present voting aye, motion carried. BIDS FOR THIRD AVE. SE PROJECT Bids were received and publicly opened on March 27, 2018 for Third Ave. SE Street Improvements Project (ST-2018-2). A detailed list of the bids is on file at the City Finance Office. City Engineer Robin Bobzien explained the bids received for the project and recommended that the bid from Sharpe Enterprises, Inc. in the amount of $490,412.70 be approved. Rux moved, Bunsness seconded to award the Third Ave. Street Bid to Sharpe Enterprises, Inc. in the amount of $490,412.70 and authorize the City Manager and Finance Officer to sign all necessary documents after approval by the City Attorney. All present voting aye, motion carried. BID FOR ANNUAL CONCRETE A Bid was received and publicly opened on March 27, 2018 for 2018 Annual Concrete Work (CONC-2018-1). City Engineer Robin Bobzien recommended that the bid from Wright & Sudlow, Inc. in the amount $655,316.25 be approved. Bunsness moved, Johnson seconded to award the Concrete Bid to Wright & Sudlow, Inc. in the amount of $655,316.25 and authorize the City Manager and Finance Office to sign all necessary documents after approval by the City Attorney. All present voting aye, motion carried. CHANGE ORDER FOR WATER RECLAMATION PROJECT City Manager presented a Change Order in the amount of $26,318.18 for additional work to the 2016 Water Reclamation Plant Improvements Project from Industrial Process Technology, Inc. and explained the need for the additional work on the project. Bunsness moved, Lunzman seconded to approve Change Order #1 in the amount of $26,318.18 and the extension of nine days as requested for Industrial Process Technology, Inc. for work on the 2016 Water Reclamation Plant Improvements. All present voting aye, motion carried. BILLS Johnson moved, Slaight-Hansen seconded to approve the following audited bills for services, supplies, repairs, and maintenance: Asphalt Zipper 112,990.00; AT & T 983.97; SD Dept. of Revenue 1,863.79; Double D Body Shop 6,548.21; UPS 70.03; Matheson Tri-Gas Inc. 145.12; MARCO Technologies 107.95; Lisa Fischer 787.99. Upon roll call, all present voting aye, motion carried. PAYROLL Bunsness moved, Rux seconded to approve the payroll for the period from March 18, 2018 through March 31, 2018 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: Wells Fargo 121,792.32; SD Retirement 72,370.29; Governing Body 3,192.28; City Manager 8,113.11; City Attorney 6,780.39; Finance 13,910.30; HR 8,388.06; Building 259.34; Computer 4,666.70; Planning/Zoning 14,544.15; Engineering 12,665.40; Police 122,821.90; Fire 98,484.01; Housing/Building 6,486.55; Street 30,732.53; Traffic 5,366.96; Solid Waste 19,574.55; Transportation/Ride Line 18,332.66, Brian Allbee 11.00 hr, Library 26,818.63; Parks, Rec & Forestry 87,403.87, Airport 18,520.32; Pipe 20,325.72; Water Treatment 17,005.44; Meter 2,860.80; Water Reclamation 21,137.02; Pump 8,373.03; Old Federal Crths Bldg 1,640.10. Upon roll call, all present voting aye, motion carried. CITY MANAGER’S REPORT Lynn Lander asked if there were questions on his City Manager’s Report that was forwarded to the Council regarding the Strategic Plan, Letter from Boys & Girls Club, and City Councilor Nominating Petitions. City Councilor Ronayne commented on the editorial in Sunday’s newspaper regarding  17148 the high electricity costs billed the City by Northwestern Energy at the Municipal Building and at the K.O. Lee Aberdeen Public Library. EXECUTIVE SESSION Ronayne moved, Johnson seconded to move into executive session to discuss personnel matters pursuant to SDCL §1-25-2(1). All present voting aye, motion carried. Bunsness moved, Rux seconded to move out of executive session. All present voting aye, motion carried. There being no further business, Ronayne moved, Rux seconded that the meeting be adjourned. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer.