Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, MAY 13, 2019 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF MAY 6, 2019 4. PROCLAMATION – “KIDS TO PARKS DAY” – MAY 18, 2019 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. OLD BUSINESS A. ORDINANCE NO. 19-05-02 AUTHORIZING THE STREET DEPARTMENT TO MOVE VEHICLES LAWFULLY PARKED ON A STREET POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 19-05-02 6. CONSENT CALENDAR – POSSIBLE APPROVAL A. LICENSES: 1. AMBULANCE DRIVER – JOSIE POLLARD 2. RESIDENTIAL BUILDING CONTRACTOR – JONATHAN PHILLIPS B. REQUEST FOR STREET USE – 5TH AVENUE, SE BETWEEN SOUTH LINCOLN ST. AND SOUTH WASHINGTON ST. BY THE FIRST UNITED METHODIST CHURCH ON JUNE 30, 2019 FOR A CAR SHOW C. LOTTERY NOTICE – PRESENTATION COLLEGE BOOSTER CLUB – RECEIVE AND PLACE ON FILE D. ADVERTISEMENT OF RFP FOR THE COORDINATION PLAN FOR RIDE LINE 7. NEW BUSINESS A. 2019 WATER EXPLORATION AGREEMENT WITH PRAIRIE HILL FARMS, LLC POSSIBLE APPROVAL OF A $4,000 PAYMENT TO PRAIRIE HILL FARMS, LLC WITH CONTINUED ANNUAL PAYMENTS UNTIL THE TERMINATION OF THE AGREEMENT B. PROPOSAL FROM RIDE LINE TO START A SUMMER YOUTH TRANSPORTATION PROGRAM POSSIBLE APPROVAL OF THE SUMMER YOUTH TRANSPORTATION PROGRAM C. AIRPORT PAYMENT REQUESTS: 1. PAYMT. #16 – AIP #3-46-0001-37-2017 WILDLIFE HAZARD ASSESS. – HELMS & ASSOC. $5,225.67 2. PAYMT. #9 – AIP #3-46-0001-39-2018 MASTER/LAYOUT PLAN – HELMS & ASSOC. $14,109.71 3. PAYMT. #6 – AIP #3-46-0001-40-2019 TAXIWAY ‘C’ – HELMS & ASSOCIATES $29,860.05 POSSIBLE APPROVAL OF THE PAYMENTS AND AUTHORIZE THE CITY MANAGER TO SIGN THE PAYMENT REQUESTS TO HELMS & ASSOCIATES FOR WORK ON AIRPORT PROJECTS D. BILLS: APPROVAL OF BILL LIST FOR MAY 13, 2019 E. PAYROLL: APPROVAL OF THE PAY PERIOD FROM APRIL 28, 2019 THROUGH MAY 11, 2019 AND CITY SHARE OF SOCIAL SECURITY, OLD AGE & SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE F. CITY MANAGER’S REPORT 8. ADJOURN Page 1 of 37 05/09/2019 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. Page 2 of 37 05/09/2019  17397 CITY COUNCIL PROCEEDINGS City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, May 6, 2019 at 5:30 p.m., regular meeting of the Board of City Council Members, Mayor Mike Levsen presiding. Present at roll call were City Council Members David Bunsness, Dave Lunzman, Dennis “Mike” Olson, Mark Remily, Rob Ronayne, Clint Rux, and Jennifer Slaight-Hansen. City Council Member Alan Johnson was absent. City Staff present were Lynn Lander, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, Tanner Jondahl, Bob Braun, and Ken Hubbart. Mayor Levsen led the Pledge of Allegiance. MINUTES Motion by Olson, second by Remily to approve the minutes of the City Council Meeting of April 29, 2019, as circulated. All present voting aye, motion carried. PROCLAMATIONS Mayor Levsen read and proclaimed May 5 – 11, 2019 as “National Small Business Week” and May 11, 2019 as “Letter Carriers’ Food Drive Day”. Postal carrier representatives were present to discuss the upcoming food drive. OPEN FORUM – no one was present. CONSENT CALENDAR Motion by Bunsness, second by Lunzman to approve the following items on the consent calendar: DECLARE SUPLUS PROPERTY – City vehicles and miscellaneous items to be sold at public auction on May 10, 2019 at 5:30 p.m. at the Public Works Department on 3rd Avenue, SW. A detailed list of the vehicles and items to be sold is on file at the City Finance Office. SET BID DATE – of May 21, 2019 at 2:00 p.m. for bids on 2019 Pretreatment Dome Removal for the Water Treatment Facility and Mill and Overlay Improvements (Project ST-2019-1). LICENSES – Residential Building Contractor – Brandon Rekow dba Top Notch Repair Inc. and Taxi Cab Driver – William MacDonald. SET HEARING DATE – of May 28, 2019 at 5:30 p.m. for the following petitions to rezone: Rezone property described as Lot 1, T & S Jones Consolidated Subdivision in the NW ¼ of Section 24, T123N, R64W of the 5th P.M., Aberdeen, Brown County, SD (1122 South Main Street) from (C-1) Neighborhood Commercial District to (C-3) Central Business District; Rezone property described as proposed Wylie Meadows First Addition to Aberdeen, excluding Lot 17, Block 1, Lot 7, Block 2 and Lot 14, Block 4, located in the NW ¼ of Section 11, T123N, R64W of the 5th P.M., Brown County, SD (2002 North 19th Street, 1701 and 1719 Holiday Court) from (C-2) Highway Commercial District to (R-2) Medium Density Residential District. REQUEST FOR PERMISSION – to block off the alley west of the First United Methodist Church at South Lincoln Street and 6th Avenue on June 16, 2019 for a worship service. Page 3 of 37 05/09/2019  17398 All present voting aye, motion carried. NEW BUSINESS ORDINANCE NO. 19-05-02 City Engineer Robin Bobzien provided an explanation for Ordinance No. 19-05-02 authorizing the Street Department to move vehicles lawfully parked on a street for street maintenance and non-emergency snow removal operations. Motion by Slaight-Hansen, second by Remily to approve first reading of Ordinance No. 19-05-02. Upon roll call, all present voting aye, motion carried. DISCUSSION ON CITY’S 3-MILE ZONING JURISDICTION A discussion was held addressing the City of Aberdeen’s 3-mile extraterritorial zoning jurisdiction. City Planning/Zoning Director Brett Bill reported on the various services the Planning and Zoning Department provide for residents within the 3-mile jurisdiction outside of the city limits, the confusion existing with matters involving the 3-mile zoning jurisdiction, and the request to repeal the joint zoning jurisdiction. City Attorney Ron Wager provided an explanation regarding the current zoning authority within the 3-mile area outside of the City’s corporate limits and clarified the implications of repealing the joint zoning jurisdiction. Motion by Rux, second by Olson to approve directing the Planning & Zoning Director, with the assistance of the City Attorney, to prepare an ordinance amending the extraterritorial zoning jurisdiction, and to submit such ordinance to the Planning and Zoning Commission for its review and recommendation as required by law. Upon roll call, all present voting aye, motion carried. APPOINTMENT TO BID I BOARD OF DIRECTORS Motion by Bunsness, second by Olson to approve the appointment of Carly Pochop to the Downtown Business Improvement I Board of Directors. All present voting aye, motion carried. BILLS Motion by Bunsness, second by Ronayne to approve payment of the bills listed for May 6, 2019, and any additions thereto, such bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Northwestern Energy 74,079.54; US Bank 41,644.33; US Bank Corp. Trust 17,334.95; ETS Corp. 1,500.00; Dacotah Bank 5,000.00; Plug N Pay 1,000.00; Infintech 1,000.00; Aberdeen School Dist. 4,550.00; Harms Oil Company 17,469.61; AT & T 1,367.62; Matheson Tri-Gas Inc. 210.10; MARCO Technologies 99.73; Briscoe Rentals 500.00; Stantec Consulting Services, Inc. 26,265.84; Chemrite 6,825.44; The Crossroads Hotel/Event Center 330.00; Doug Roethler 166.44; Core & Main LP 145,394.26. Upon roll call, all present voting aye, motion carried. CITY MANAGER’S REPORT Lynn Lander gave the City Manager’s Report including the effects of the Customs Act on sales tax collections. Page 4 of 37 05/09/2019  17399 EXECUTIVE SESSION Motion by Ronayne, second by Bunsness to move into executive session to consult with legal counsel about contractual matters per SDCL §1-25-2(3). All present voting aye, motion carried. Motion by Bunsness, second by Rux to move out of executive session. All present voting aye, motion carried. ADJOURN There being no further business, motion by Ronayne, second by Remily to adjourn the meeting. All present voting aye, motion carried. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer. Page 5 of 37 05/09/2019 Page 6 of 37 05/09/2019  City of Aberdeen Request for Council Action Agenda Item No. Meeting Date: May 13, 2019 5A Agenda Section Old Business Originating Dept: Public Works/Street Department Ordinance Ordinance No. 19-05-02 Prepared by: City Attorney No. of Attachments 1 Presented by: City Attorney Item: Possible 2nd reading of new ordinance authorizing the Street Dept. to move vehicles lawfully parked on a street. City Manager’s Proposed Action: Motion by ___________ second by _________ to approve 2nd reading and final adoption of Ordinance No. 19-05-02. Overview: Primarily needed for street maintenance and non-emergency snow removal operations, proposed Sec. 52-237 would authorize the Street Department to remove a vehicle that is lawfully parked on a public street, right-of-way, or parking lot to a safe place as near as possible to its original location. The proposal borrows from SDCL § 32-30-3.1 the owner notification requirement when a towing company removes an unattended motor vehicle. Primary Issues/Alternatives to Consider: None Budgetary/Fiscal Issues: None Attachments: 1. Ordinance No. 19-05-02 Page 7 of 37 05/09/2019 Passed First Reading: May 6, 2019 Passed Second Reading: Final Adoption: Published: Effective Date: ORDINANCE NO. 19-05-02 AN ORDINANCE AMENDING CHAPTER 52 – TRAFFIC AND VEHICLES OF THE ABERDEEN CITY CODE REGARDING REMOVAL OF VEHICLES LAWFULLY PARKED WHEREAS, the City Council of the City of Aberdeen is charged with protecting the health, safety, and property of its citizens; and WHEREAS, the City Council has determined that the following ordinances will protect the health, safety, and property of its citizens. BE IT ORDAINED BY THE CITY OF ABERDEEN THAT THE FOLLOWING CHANGES AND ADDITIONS SHALL BE MADE TO THE ABERDEEN CITY CODE: 1. Sec. 52-237 of CHAPTER 52 – TRAFFIC AND VEHICLES is hereby created as follows: Sec. 52-237. – Removal from street of vehicle lawfully parked; report to owner. (a) In order that the public works department may efficiently clean or maintain the paved streets, avenues, and parking lots of the city, or undertake snow removal operations on the public streets outside of a declared snow emergency, or undertake repairs to the public rights-of-way or the utilities thereon, the public works department is authorized to remove any vehicle lawfully parked on a public street, right-of-way, or parking lot to a safe place on a public street or parking lot in the city limits as near as practicable to the original location of the vehicle but which will not interfere with the planned operation of the public works department. The removal by the city of a vehicle lawfully parked shall be at no cost, fine, or penalty to the vehicle owner or custodian. (b) If the city removes a vehicle under this section to a place at a straight line distance more than 400 feet from its original location, the public works department shall report the removal to the owner within twenty-four hours of removing the vehicle. If unable to contact the owner, the public works department shall report the removal to the chief of police within twenty-four hours of removing the vehicle. Page 1 of 2 Page 8 of 37 05/09/2019 Ordinance No. 19-05-02 Secs. 52-238237—52-265. - Reserved. Passed First Reading: May 6, 2019 Passed Second Reading: Final Adoption: Published: Effective Date: Mike Levsen, Mayor ATTEST: Karl Alberts, Finance Officer Page 2 of 2 Page 9 of 37 05/09/2019 Ordinance No. 19-05-02  City of Aberdeen - Request for Council Action May 13, 2019 Agenda Section – Consent Calendar - This request for Council Action lists all the items which have been included in the consent agenda for this meeting. The City Council can approve all of the items with a single motion to approve. The Mayor will allow the Council Members an opportunity to state whether there are any of these items which you wish to have removed from the Consent Agenda approval and to have discussed and acted upon separately by the City Council. Items: A. LICENSES: 1. AMBULANCE DRIVER – JOSIE POLLARD 2. RESIDENTIAL BUILDING CONTRACTOR – JONATHAN PHILLIPS B. REQUEST FOR STREET USE – 5TH AVENUE, SE BETWEEN SOUTH LINCOLN ST. AND SOUTH WASHINGTON ST. BY THE FIRST UNITED METHODIST CHURCH ON JUNE 30, 2019 FOR A CAR SHOW C. LOTTERY NOTICE – PRESENTATION COLLEGE BOOSTER CLUB – RECEIVE AND PLACE ON FILE D. ADVERTISEMENT OF RFP FOR THE COORDINATION PLAN FOR RIDE LINE C:\Users\mary.c\Desktop\FORMS\Request for Cl Action - Consent Calendar.doc Page 10 of 37 05/09/2019 Page 11 of 37 05/09/2019 Page 12 of 37 05/09/2019 Page 13 of 37 05/09/2019 Page 14 of 37 05/09/2019  City of Aberdeen Request for Council Action Agenda Item No. Meeting Date: May 13, 2019 Agenda Section Originating Consent Calendar Dept: Ride Line Resolution Ordinance Prepared by: Tom Wanttie No. of Attachments 1 – RFP for Coordination Plan Presented by: Item: Authorize the advertisement of the RFP for the Coordination Plan for Ride Line. City Manager’s Proposed Action: Moved By: __________________ Second By: __________________ Overview: A new coordination plan is required every 5 years by SD DOT and requires an RFP before it begins. Primary/Issues/Alternatives to Consider: N/A Budgetary/Fiscal Issues: N/A Attachments: RFP for Coordination Plan Page 15 of 37 05/09/2019  REQUEST FOR PROPOSALS FOR PROFESSIONAL PLANNING SERVICES The City of Aberdeen, South Dakota is accepting proposals from qualified firms for the following professional planning services. LOCALLY DEVELOPED, COORDINATED PUBLIC TRANSIT - HUMAN SERVICES TRANSPORTATION PLAN The public transit system known as Aberdeen Ride Line (ARL) is owned by the City of Aberdeen. We provide transportation within a two and a half mile radius to the City of Aberdeen, South Dakota. We also provide connection service to Jefferson Bus Lines twice daily, connecting with service to Fargo, North Dakota and Sioux Falls, South Dakota. Scope of Work The scope of work is as follows, but is not limited to: - Conduct an assessment that identifies public, private, and non-profit entities that currently provide transportation services to persons with disabilities, older adults, and people with low incomes, and the availability of those services; - Conduct in person meetings with the entities identified above and diverse group of stakeholders in the community to assess and discuss their transportation operating costs and barriers/benefits of coordinating with Aberdeen Ride Line. - Conduct an assessment of transportation needs for persons with disabilities, older adults, persons with low incomes, and gaps in service. This assessment may be based on the experiences and perceptions of the planning partners or on more sophisticated data collection efforts; - Develop and identify strategies, activities and/or projects to address the identified gaps between current services and needs, as well as opportunities to improve efficiencies in service delivery; and language goal setting and measurable results. - Determine relative priorities for implementation based on resources, time, and feasibility for implementing specific strategies/activities identified. - Determine if the development of and a series of meetings with focus groups within the communities would be of benefit to the development of the overall coordination plan. Focus groups could provide the opportunity for greater input from a greater number of representatives including transportation agencies, human service providers and passengers. Focus groups also create an opportunity to begin ongoing dialogue with community representatives on key issues, strategies and plans for implementation. Page 16 of 37 05/09/2019 - Determine if a community survey should be conducted to evaluate the unmet needs for transportation within a community and/or available resources. These surveys can be conducted through email or in-person interviews and should be designed with the sampling, data collection strategies, analysis and projected return rates in mind. Accessibility considerations should also be considered including alterative formats, access to the internet, literacy levels and limited English proficiency. - Determine if there is adequate outreach to allow for maximum participation in the Coordination Planning process. Recipients shall certify the coordination plan was developed and approved through a process which included participation by seniors; individuals with disabilities, representatives of public, private and non-profit transportation and human services providers and other members of the public. Adequate outreach strategies and potential participants will vary from area to area. Outreach strategies could include notices of flyers in centers of community activity, newspaper or radio announcements, email lists, website postage and invitation letters to other government agencies. Format A. Content Responding individuals and firms must submit a detailed proposal including the following: 1. Cover Letter - Include the name of a contact person, address, phone number, fax number, and e-mail address. 2. Project Schedule, Estimate of Staff Hours - The schedule should outline the time from the Notice to Proceed to completion of the final product. The schedule should indicate the starting and completion dates of each task and other milestones. The Consultant should also include an estimate of staff hours corresponding to project team members with total estimated staff hours to complete the planning document. Travel costs must be broken out separately and must the selected consultant must be prepared to not exceed federal cost guidelines regarding travel. All proposals received by Aberdeen Ride Line will remain confidential. 3. Project Organization and Staffing - A list of project personnel including role in the project, an organizational chart and resumes detailing the project personnel's work on related projects. Also include name(s) and telephone number(s) of personnel in your organization authorized to negotiate the contract. Note: Upon negotiation of the final contract, any changes in personnel by the consultant must receive prior approval by the Project Manager. 4. References - A list of similar studies and project descriptions undertaken by the firm (preferably project personnel) with beginning and ending dates, and name, address, phone number, fax number, and e-mail address of a contact person for each reference. B. Signature Requirements Proposals must be signed by a duly authorized official of the consultant firm. Consortiums, joint ventures or teams submitting proposals, although permitted and encouraged, will not be considered Page 17 of 37 05/09/2019 responsive unless it is established that all contractual responsibility rests solely with one contractor or one legal entity which shall be a subsidiary or affiliate with limited resources. Each proposal should indicate the entity responsible for execution on behalf of the proposal team. All sub consultants must be listed in the proposal. C. Rejection Rights The City of Aberdeen retains the right to reject all proposals and re-solicit if deemed to be in their best interests. Selection is also dependent upon the negotiation of a mutually acceptable contract with the successful consultant firm and readiness to enter into a binding agreement. EVALUATION OF PROPOSAL SCHEDULE A consultant selection team comprised of Aberdeen Ride Line and Planning staff shall review the proposals and select the firm they feel will supply the organization the best and most complete project. The evaluation of proposal shall proceed on the following schedule: May 13, 2019 Request for Proposal posted on website June 3, 2019 Proposals must be postmarked no later than this date June 10, 2019 Selection of consultant June 11, 2019 Notice to Proceed August 15, 2019 Transportation Plan complete Furnish five copies of the proposals to Mr. Rich Krokel, Aberdeen Ride Line, 123 S Lincoln St, Aberdeen, SD 57401 postmarked no later than, Monday, June 3, 2019. Submittals received after the stated time will be returned unopened and will not be considered. All proposals received by Aberdeen Ride Line will be confidential. All Questions regarding this proposal are required to be submitted by email or phone to Rich Krokel at rich.krokel@aberdeen.sd.us or at (605) 626-7020 Ext 102. SELECTION CRITERIA A selection committee will evaluate proposals based on the following criteria: A. Technical ability, past experience, and reliability - The following will be evaluated as they apply to the proposing firm to be utilized: technical approach; demonstrated knowledge; demonstrated experience with similar assignments; knowledge of building improvements; a satisfactory record of performance; and knowledge of and ability to meet applicable federal, state, and local requirements. 10 points Page 18 of 37 05/09/2019 B. Project organization and management - Project organization and management will be evaluated including the following: the project team; management procedures; ability to provide reasonably accurate costs; past record of performance; and the familiarity of the firm with the Aberdeen areas. 10 points C. Level of effort – The City of Aberdeen is soliciting expertise first and foremost and will use compensation factors in relative magnitude to the overall agreement responsibilities. 10 points D. Statement of Qualifications - A description of the consulting firm and a statement of the firm's qualifications to perform projects of this type. 5 points E. Other factors - Proposers may submit additional information that may be of benefit to the City of Aberdeen as part of the project. 5 points GENERAL REQUIREMENTS A. Refer to the Federal Contract Clauses for Professional Services at the end of this request for proposal. B. The City of Aberdeen will be the contracting agency for this project. Close coordination with the City of Aberdeen and the ARL staff will be needed. C. The consultant shall make an effort to involve Disadvantaged Business Enterprises in this project. D. The successful firm shall comply with the requirements of Title 49 CFR Part 21 and Title VI of the Civil Rights Act of 1964. The successful contractor shall provide services in compliance with the American with Disabilities Act of 1990. E. Any and all resulting agreements from this RFP shall require the successful firm to provide and maintain professional liability insurance as well as worker's compensation, public liability and property damage insurance in amounts set forth by the City of Aberdeen policy in force at the time of agreement or subsequent revisions of said policy. F. Federal funding will be utilized in this project; and thus, this project will be subject to all requirements as a result. G. No member officer or employee of the City of Aberdeen or the State of South Dakota member of its governing body or of a local public body having jurisdiction within the metropolitan area during his or her tenure or one year thereafter shall have any interest, direct or indirect, in any resultant contract or the proceeds thereof. H. Unless otherwise indicated the process shown shall not include taxes of any kind. All agencies are exempt from Federal Excise Tax under Chapter 32 of the Internal Revenue Code. The City of Aberdeen is exempt from all state taxation including state sales and use taxes. I. Professional liability and statutorily required insurance will be required upon selection. Page 19 of 37 05/09/2019 7A Page 20 of 37 05/09/2019 Page 21 of 37 05/09/2019 Page 22 of 37 05/09/2019 Page 23 of 37 05/09/2019 Page 24 of 37 05/09/2019 Page 25 of 37 05/09/2019  City of Aberdeen Request for Council Action Agenda Item No. Meeting May 13, 2019 Date: 7B Agenda Section New Business Originating Transportation Dept: Resolution Ordinance Prepared by: Tom Wanttie/ Rich Krokel No. of Attachments 1 Presented Tom Wanttie by: Item: Proposal to start a Summer Youth Transportation Program City Manager’s Proposed Action: Approve addition of new Summer Youth Transportation Program Overview: Program would provide youth ages 6-16 endless rides from June 1 through the end of summer vacation for $60. All rides would have to be scheduled by 4:00 PM the day before they need a ride. Typically passengers would schedule their first ride with a specific time then any subsequent ride would be a will call. Will calls are rides that they simply call us when they are ready to take the next leg of their scheduled trips. “No Show” rule will be strictly enforced. Issues/Alternatives to Consider: Budgetary/Fiscal Issues: Attachments: Basic information sheet that lists possible destinations they may choose to travel to. Page 26 of 37 05/09/2019  SUMMER YOUTH TRANSPORTATION PROGRAM  Ages 6-16  $60 for unlimited ride pass from June 1 through last day of summer vacation  All rides must be scheduled the day before they need the ride by 4:00 pm  Destinations could include, but are not limited to: o ARCC o City Parks o Fossum Field o North and South Softball Complex o Aquatic Center o Wylie Park (Storybook Land entrance and Pavillion parking lot) o City Parks o Soccer Fields o YMCA o Boys and Girls Club o Lee Park Golf Course o Tennis Courts o Lakewood Mall/AMC Classic Movie Theater “No-show” is if you do not show up for a scheduled ride and did not call in to cancel that ride. “No-show” rule would have to be strictly enforced. 3 “No-shows” in a week gets you suspended for a week for your first offense. 3 “No-shows” in a week gets you suspended for two weeks for your second offense. 3 “No-shows” in a week for your third offense will result in your removal from the summer transportation program. 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