Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, DECEMBER 9, 2019 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF DECEMBER 2, 2019 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. CONSENT CALENDAR – POSSIBLE APPROVAL A. LICENSE – PRIVATE SECURITY – AUSTIN MONAHAN B. SET HEARING DATE OF DECEMBER 30, 2019 AT 5:30 P.M. FOR PETITIONS TO REZONE: 1. REZONE FROM (R-3) DISTRICT TO (C-2) DISTRICT FOR THE EAST 47.4’ OF LOTS 7-9, BLOCK 37, BENNETT & THOMAS ADDITION IN THE NW ¼ OF SECTION 13, T123N, R64W OF THE 5TH P.M., ABERDEEN, SD (114 – 2ND AVENUE, NW) 2. REZONE FROM (C-1) DISTRICT/(R-4) DISTRICT TO (R-2) DISTRICT FOR THE NORTH 20’ OF LOT 10 AND THE SOUTH 20’ OF LOT 11, BLOCK 37, THOMAS ADDITION IN THE NW ¼ OF SECTION 24, T123N, R64W (1207 SOUTH MAIN STREET) 3. REZONE FROM (C-1) DISTRICT/(C-2) DISTRICT TO (C-1) DISTRICT FOR PROPOSED LOT 1, RENT ALL SECOND ADDITION TO THE CITY OF ABERDEEN IN THE NW ¼ OF SECTION 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (123 – 8TH AVENUE, NW; 702 AND 706 N. 2ND STREET) C. LOTTERY NOTICE – CATHOLIC UNITED FINANCIAL – RECEIVE AND PLACE ON FILE 5. NEW BUSINESS A. ORDINANCE NO. 19-12-04 – ORDINANCE ESTABLISHING THE NUMBER OF REGULAR FULL- TIME POSITIONS AND THEIR POSITION TITLES AND FIXING THE BONDS OF CITY OFFICIALS AND EMPLOYEES FOR THE UPCOMING YEAR POSSIBLE FIRST READING OF ORDINANCE NO. 19-12-04 B. ORDINANCE NO. 19-12-05 – ORDINANCE SUPPLEMENTING THE 2019 BUDGET FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES, AND EXPENSES POSSIBLE FIRST READING OF ORDINANCE NO. 19-12-05 C. 2019 BUDGETED TRANSFERS POSSIBLE APPROVAL TO AUTHORIZE THE FINANCE OFFICE TO PERFORM THE 2019 BUDGETED TRANSFERS BETWEEN FUNDS AS NEEDED AND PROVIDED FOR IN ORDINANCE NO. 18-09-01 “2019 ANNUAL APPROPRIATION ORDINANCE” D. ADDENDUM TO EACH ON-AIRPORT RENTAL CAR LEASE TO EXTEND THE TERM FOR ONE YEAR POSSIBLE APPROVAL OF ADDENDUM TO EACH OF THE THREE ON-AIRPORT RENTAL CAR AGREEMENTS EXTENDING THE LEASE TERM FOR ONE YEAR TO DEC. 31, 2020 AND AUTHORIZE THE CITY MANAGER AND TRANSPORTATION DIRECTOR TO EXECUTE THE SAME AFTER REVIEW AND APPROVAL BY THE CITY ATTORNEY E. PAYMENT REQUESTS FOR AIRPORT IMPROVEMENT PROJECTS: 1. PAYMENT #14 – AIP #3-46-0001-40-2019 TAXIWAY ‘C’ – HELMS & ASSOCIATES $1,536.23 2. PAYMENT #16 – AIP #3-46-0001-39-2018 MASTER/LAYOUT PLAN – HELMS & ASSOC. $33,357.80 3. PAYMENT #4 – RECONTRUCTION OF GA APRON – HELMS & ASSOCIATES $1,925.74 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN THE PAYMENT REQUESTS TO HELMS & ASSOCIATES FOR WORK ON THE AIRPORT PROJECTS Page 1 of 59  F. CHANGE ORDER/PAYMENT FOR KLINE ST. STORM SEWER IMPROVEMENTS POSSIBLE APPROVAL OF CHANGE ORDER #2 IN THE AMOUNT OF $397,662.57 AND PAYMENT #3 IN THE AMOUNT OF $819,688.62 TO B & B CONTRACTING FOR WORK ON THE KLINE ST. STORM SEWER IMPROVEMENTS PROJECT G. BILLS: APPROVAL OF BILL LIST FOR DECEMBER 9, 2019 H. PAYROLL – APPROVAL FOR THE PAY PERIOD FROM NOVEMBER 24, 2019 THROUGH DECEMBER 7, 2019 AND CITY SHARE OF SOCIAL SECURITY, OLD AGE & SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE I. CITY MANAGER’S REPORT 6. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. Page 2 of 59 Page 3 of 59 Page 4 of 59 Page 5 of 59 Page 6 of 59 Page 7 of 59 Page 8 of 59 Page 9 of 59 Page 10 of 59 Page 11 of 59 Page 12 of 59 Page 13 of 59 Page 14 of 59 Page 15 of 59 Page 16 of 59 Page 17 of 59 Page 18 of 59 Page 19 of 59  5A 19-12-04 Page 20 of 59 ORDINANCE NO. 19-12-04 Page 21 of 59 Page 22 of 59 Meter Reader/Service Repair 1 Page 23 of 59 Page 24 of 59  City of Aberdeen Request for Council Action Agenda Item No. 5B Meeting Date December 9, 2019 Agenda Section New Business Originating Dept. Finance Office Resolution N/A Ordinance 19-12-05 Prepared by Karl Alberts No. of Attachments 6 pages Presented by Karl Alberts Item: Ordinance 19-12-05 supplementing the 2019 budget for various unanticipated projects, activities, and expenses. City Manager’s Proposed Action: Motion and second to approve first reading of Ordinance 19-12-05 supplementing the 2019 budget for various unanticipated projects, activities, and expenses. Overview: This ordinance is the last budget supplement for the 2019 budget. The reasons for the supplements are noted on the attached explanation sheets, which include the amount of the supplement, the source of the supplement, the expected amount needed, and the effect on the fund balance. Primary/Issues/Alternatives to Consider: Failure to pass recommended increases will result in audit comments regarding non-compliance with state statutes concerning overspending budgets. Budgetary/Fiscal Issues: As noted on attached sheets. Attachments: Ordinance 19-12-05 with explanation. Page 25 of 59  ORDINANCE NO. 19-12-05 An Ordinance entitled, “An Ordinance supplementing the annual appropriation as made for the year 2019 to appropriate funds for various unanticipated projects and activities.” BE IT ORDAINED BY THE CITY OF ABERDEEN: Section 1. WHEREAS, there are insufficient appropriated funds in the General Fund for City Council for City Hall for water consumption amounting to $300; Police for regular and overtime salaries amounting to $250,000, building repairs amounting to $50,000, motor supplies amounting to $50,000, water consumption amounting to $1,500, National Night Out expenses amounting to $2,000 and vehicle purchases amounting to $10,000; Fire for water consumption amounting to $21,000; Street for salaries amounting to $125,000 and water consumption amounting to $5,500; Snow Removal for salaries, towing and salt purchases amounting to $450,000; Rideline for temporary salaries and water consumption amounting to $20,750; Library for new computers, equipment and water consumption amounting to $24,750; Transfer out to Parks and Recreation Fund amounting to $500,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Promotion Fund for website maintenance amounting to $20,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund for Recreation for temporary salaries and program expenses amounting to $17,500; Wylie Park for expenses paid by Sertoma, repairs, and water consumption amounting to $301,900; Mosquito Abatement for temporary salaries, chemicals and equipment amounting to $58,000; Senior Center for building repairs amounting to $60,000; Parks for overtime at Expo Building, repairs, equipment, and water consumption amounting to $291,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Business Improvement District Fund for additional revenues amounting to $20,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Airport Fund for water consumption amounting to $4,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Special Sales Tax Fund for land purchase amounting to $83,000, NSU Capital Campaign amounting to $119,000, and transfer to Old Federal Building Debt Service Fund amounting to $1,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Stormwater Fund for salaries, maintenance costs, pipes and water consumption amounting to $159,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the ARCC Bond Debt Service Fund for transfer out to Special Sales Tax Fund amounting to $20,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #10 Debt Service Fund for additional payments amounting to $20,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #8 Debt Service Fund for additional principal payments amounting to $15,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #3 Debt Service Fund for additional payments amounting to $30,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #18 Debt Service Fund for additional interest costs amounting to $3,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #20 Debt Service Fund for interest costs amounting to $4,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #21 Debt Service Fund for interest costs amounting to $4,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #22 Debt Service Fund for interest costs amounting to $6,000 to be made from said fund; and Page 26 of 59 WHEREAS, there are insufficient appropriated funds in the TIF #23 Debt Service Fund for interest costs amounting to $2,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the TIF #29 Capital Project Fund for project improvements amounting to $100,000 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the PRF Capital Project Fund for project costs amounting to $237,140 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Water Fund for transfer out to various funds amounting to $450,000 to be made from said fund; and WHEREAS, it would appear that there are in the following funds monies that are unappropriated and unexpended: One Million Five Hundred Ten Thousand Six Hundred Dollars ($1,510,600) in the General Fund, Twenty Thousand Dollars ($20,000) in the Promotion Fund, Seven Hundred Twenty-eight Thousand Four Hundred Dollars ($728,400) in the Parks, Recreation and Forestry Fund, Twenty Thousand Dollars ($20,000) in the Business Improvement District Fund, Five Thousand Dollars ($5,000) in the Airport Fund, Two Hundred Three Thousand Dollars ($203,000) in the Special Sales Tax Fund, One Hundred Fifty-nine Thousand Dollars ($159,000) in the Stormwater Fund, Twenty Thousand Dollars ($20,000) in the ARCC Debt Service Fund, Twenty Thousand Dollars ($20,000) in the TIF #10 Debt Service Fund, Fifteen Thousand Dollars ($15,000) in the TIF #8 Debt Service Fund, Thirty Thousand Dollars ($30,000) in the TIF #3 Debt Service Fund, Three Thousand Dollars ($3,000) in the TIF #18 Debt Service Fund, Four Thousand Dollars ($4,000) in the TIF #20 Debt Service Fund, Four Thousand Dollars ($4,000) in the TIF #21 Debt Service Fund, Six Thousand Dollars ($6,000) in the TIF #22 Debt Service Fund, Two Thousand Dollars ($2,000) in the TIF #23 Debt Service Fund, One Hundred Thousand Dollars ($100,000) in the TIF #29 Capital Project Fund, Two Hundred Thirty-seven Thousand One Hundred Forty Dollars ($237,140) in the Parks and Recreation Capital Project Fund and Four Hundred Fifty Thousand Dollars ($450,000) in the Water Fund that can be used for said purposes. NOW, THEREFORE, THERE IS HEREBY APPROPRIATED from the unappropriated and unexpended balance in the following funds: One Million Five Hundred Ten Thousand Six Hundred Dollars ($1,510,600) in the General Fund, Twenty Thousand Dollars ($20,000) in the Promotion Fund, Seven Hundred Twenty-eight Thousand Four Hundred Dollars ($728,400) in the Parks, Recreation and Forestry Fund, Twenty Thousand Dollars ($20,000) in the Business Improvement District Fund, Five Thousand Dollars ($5,000) in the Airport Fund, Two Hundred Three Thousand Dollars ($203,000) in the Special Sales Tax Fund, One Hundred Fifty-nine Thousand Dollars ($159,000) in the Stormwater Fund, Twenty Thousand Dollars ($20,000) in the ARCC Debt Service Fund, Twenty Thousand Dollars ($20,000) in the TIF #10 Debt Service Fund, Fifteen Thousand Dollars ($15,000) in the TIF #8 Debt Service Fund, Thirty Thousand Dollars ($30,000) in the TIF #3 Debt Service Fund, Three Thousand Dollars ($3,000) in the TIF #18 Debt Service Fund, Four Thousand Dollars ($4,000) in the TIF #20 Debt Service Fund, Four Thousand Dollars ($4,000) in the TIF #21 Debt Service Fund, Six Thousand Dollars ($6,000) in the TIF #22 Debt Service Fund, Two Thousand Dollars ($2,000) in the TIF #23 Debt Service Fund, One Hundred Thousand Dollars ($100,000) in the TIF #29 Capital Project Fund, Two Hundred Thirty-seven Thousand One Hundred Forty Dollars ($237,140) in the Parks and Recreation Capital Project Fund and Four Hundred Fifty Thousand Dollars ($450,000) in the Water Fund for the aforesaid Section 2. The Finance Officer is hereby authorized to make such amounts available for the purposes above and carry out the interfund transfers set forth. The Finance Officer is further authorized to transfer any non-cash assets and liabilities from the General Asset, Old Federal Building, and Ambulance Funds to the appropriate funds. Section 3. This Ordinance is necessary for the immediate preservation of the public peace, health, safety, and for support of the municipal government and its existing institutions, and shall take effect upon the passage and publication thereof. Passed First Reading ______________________ Passed Second Reading ___________________ Adopted _________________________________ Published ________________________________ Effective Date _____________________________ Page 27 of 59 _________________________________________ Mayor Attest:_________________________________________, Finance Officer Page 28 of 59  General Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact City Hall 101-41920-42860 300 Water consumption Out & In 300 0 Police 101-42110-41100 230,000 Salaries Unexp. Bal. 230,000 230,000 Police 101-42110-41110 20,000 Salaries - Increased Overtime Unexp. Bal. 20,000 20,000 Police 101-42110-42530 50,000 Maintenance & repairs to building due to water damage Unexp. Bal. 50,000 50,000 Police 101-42110-42690 50,000 Motor supply costs higher than expected Unexp. Bal. 50,000 50,000 Police 101-42110-42860 1,500 Water consumption Out & In 1,500 0 Police 101-42110-42922 2,000 National Night Out expenses Donations 2,000 0 Police 101-42110-43600 10,000 Vehicle purchases higher than previous state contract amount Unexp. Bal. 10,000 10,000 Fire 101-42220-42860 21,000 Water consumption Out & In 21,000 0 Street 101-43110-41100 125,000 Personal Services (use Solid Waste personnel in summer) Save in SW 125,000 0 Street 101-43110-42860 5,500 Water Consumption Out & In 5,500 0 Snow Removal 101-43125-41110 250,000 Additional overtime for heavy snowstorms in Spring & December Unexp. Bal. 250,000 250,000 Snow Removal 101-43125-42970 25,000 Additional towing expenses related to snow removal Add. Revenue 25,000 25,000 Snow Removal 101-43125-42688 175,000 Additional salt for storms Unexp. Bal. 175,000 175,000 Rideline 101-43900-41120 20,000 Additional temporary salaries due to demand Unexp. Bal. 20,000 20,000 Rideline 101-43900-42860 750 Water consumption Out & In 750 0 Library 101-45500-42614 8,800 Donations received for library equipment Donations 8,800 0 Library 101-45500-42617 15,000 Granbt received for computers Grants 15,000 0 Library 101-45500-42860 750 Water consumption Out & In 750 0 Transfer Out 101-51100-45950 500,000 Provide cash to Parks & Recreation Fund due to negative cash balanUnexp. Bal. 500,000 500,000 1,510,600 1,510,600 1,330,000 Promotion Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Promotion 202-45610-42970 20,000 Website Maintenance Unexp. Bal. 20,000 20,000 20,000 20,000 20,000 Parks, Recreation and Forestry Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Recreation 208-45100-41120 5,000 Donations from United Way for YAPA temp salaries Donation 5,000 0 Recreation 208-45100-42200 4,500 Twins bus trip Additional Rev. 4,500 0 Recreation 208-45100-42614 8,000 YAPA and skatepark equipment paid by United Way Donation 8,000 0 Wylie Park 208-45133-41120 3,500 Temp salaries paid by Sertoma Donation 3,500 0 Wylie Park 208-45133-42615 38,000 Repairs to Wylie paid by Sertoma Donation 38,000 0 Wylie Park 208-45133-42615 28,000 Repairs to flagpole caused by rusted base Donation 28,000 0 Wylie Park 208-45133-42820 4,500 Light expense paid by Sertoma Donation 4,500 0 Wylie Park 208-45133-42860 145,000 Water consumption Out & In 145,000 0 Wylie Park 208-45133-43600 5,500 Fryer purchased with Sertoma donation Donation 5,500 0 Wylie Park 208-45133-43900 72,000 Flagpole replacement Unexp. Bal. 72,000 72,000 Wylie Park 208-45133-43900 5,400 Fiber installation expense paid by Sertoma Donation 5,400 0 Mosquito Abate. 208-45135-41120 13,000 Temp salaries for mosquito control Unexp. Bal. 13,000 13,000 Mosquito Abate. 208-45135-42650 23,000 Mosquito control chemicals Unexp. Bal. 23,000 23,000 Mosquito Abate. 208-45135-43600 22,000 Mosquito control equipment offset by grant Grant 22,000 0 Page 29 of 59 Senior Center 208-45140-42530 60,000 Building repairs paid by Abdn Area Senior Citizens Donation 60,000 0 Parks 208-45200-41110 5,000 Overtime related to Expo Building ice due to Wings Hockey Unexp. Bal. 5,000 5,000 Parks 208-45200-42520 41,000 Repairs to equipment caused by wind damage Insurance 41,000 1,000 Parks 208-45200-42530 100,000 Repairs to light towers caused by wind damage Unexp. Bal. 100,000 100,000 Parks 208-45200-42860 145,000 Water consumption Out & In 145,000 0 728,400 728,400 214,000 Business Improvement District Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact BID 1 213-46530-42900 20,000 Additional revenues received Revenues 20,000 0 20,000 20,000 0 Airport Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Airport 215-43500-42860 5,000 Water consumption Out & In 4,000 0 5,000 4,000 0 Special Sales Tax Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Land purchase 219-41160-45200 83,000 Purchase of 211 2nd Ave SE Unexp. Bal. 83,000 83,000 NSU Capital Camp. 219-46000-43972 119,000 NSU Capital Campaign payment originally budgeted in different line 119,000 0 Transfer Out 219-51100-45950 1,000 Transfer to Old Fed Debt Serv. Fund to ensure pos. cash balance Unexp. Bal. 1,000 1,000 203,000 203,000 84,000 Stormwater Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Salaries 224-43190-41100 31,000 Additional salary budget prior to allocation to other funds Unexp. Bal. 31,000 0 Levee Maintenance 224-43190-42541 81,000 Maintenance on NE Levee Unexp. Bal. 81,000 81,000 Repairs 224-43190-42570 45,000 Purchase of pipes for additional repairs Unexp. Bal. 45,000 45,000 Water 224-43190-42860 2,000 Water consumption Out & In 2,000 0 159,000 159,000 126,000 ARCC Bond Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Transfer Out 303-51100-45950 20,000 Transfer of excess cash back to Special Sales Tax Unexp. Bal. 20,000 20,000 20,000 20,000 20,000 TIF #10 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Other 304-47000-44900 20,000 Distribution of excess cash to taxing entities Unexp. Bal. 20,000 20,000 20,000 20,000 20,000 TIF #8 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Page 30 of 59 Principal 308-47000-44100 15,000 Additional principal payments Additional Rev. 15,000 0 15,000 15,000 0 TIF #3 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Other 312-47000-44100 30,000 Distribution of excess cash to taxing entities Unexp. Bal. 30,000 30,000 30,000 30,000 30,000 TIF #18 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Principal 315-47000-44100 3,000 Additional revenues received Additional Rev. 3,000 0 3,000 3,000 0 TIF #20 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Interest 320-47000-44200 4,000 Additional interest costs Additional Rev. 4,000 0 4,000 4,000 0 TIF #21 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Interest 321-47000-44200 4,000 Additional interest costs Additional Rev. 4,000 0 4,000 4,000 0 TIF #22 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Interest 322-47000-44200 6,000 Additional interest costs Additional Rev. 6,000 0 6,000 6,000 0 TIF #23 Debt Service Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Interest 323-47000-44200 2,000 Additional interest costs Additional Rev. 2,000 0 2,000 2,000 0 TIF #29 Capital Project Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Project costs 504-43000-43900 100,000 Project costs for TIF #29 Bond Proceeds 100,000 100,000 100,000 100,000 100,000 PRF Capital Project Fund Probable Fund Balance Item Coding Amount Reason Source Need Impact Wylie Park 508-45133-43900 117,240 Sidewalk/bridge replacement in Wylie paid by Sertoma Donations 117,240 0 Wylie Park 508-45133-43203 62,600 Oz playground equipment and fryer paid by Sertoma Donations 62,600 0 Kuhnert Arb. 508-45240-43200 57,300 New stage at arboretum paid by donations Donations 57,300 0 237,140 237,140 0 Page 31 of 59  City of Aberdeen Request for Council Action 5C Agenda Item No. Meeting December 3, 2019 Date: Agenda Section Originating New Business Finance Office Dept: Resolution N/A Ordinance Prepared by: N/A Jordan McQuillen No. of Attachments Presented by: 1 page Karl Alberts Item: “2019 Budgeted Transfers” Proposed Action: Request Council authorize the Finance Office to perform the 2019 Budgeted Transfers between funds as needed and provided for in Ordinance No. 18-09-01; “2019 Annual Appropriation Ordinance”. Overview: The 2019 Budget Appropriation Ordinance included several transfers needed for ongoing operations. State statute requires City Council approval to make the transfers. The transfers are listed in the attached document. Primary/Issues/Alternatives to Consider: None. Budgetary/Fiscal Issues: All transfers are included in the 2019 budget. Attachments: Memo – “2019 Budgeted Transfers” dated December 3, 2019. Page 32 of 59  CITY OF ABERDEEN Finance Office 123 South Lincoln Street Aberdeen, SD 57401-4215 TO: Mayor & City Council FROM: Jordan McQuillen, Deputy Finance Officer DATE: December 3, 2019 SUBJECT: 2019 Budgeted Transfers The Finance Office requests approval to perform the following transfers which are provided for in Ordinance No. 18-09-01, “2019 ANNUAL APPROPRIATION ORDINANCE”: FUND TRANSFER OUT TRANSFER IN General $4,860,940 Parks & Rec $3,964,060 Airport 449,050 Golf 165,970 Ambulance 281,860 Special Sales Tax 3,465,000 General Parks & Rec 150,000 Airport 253,000 Water Fund (AMR Proj.) 180,000 2011 ARCC Bonds 250,000 2013 Aquatic Center Bonds 570,000 2007 Public Safety Bonds 740,000 2016 Library Bonds 410,000 2010 Campground Bonds 56,000 2014 City Hall Remodel Bonds 160,000 2014 Old Federal Bldg. Bonds 96,000 Moccasin Creek Proj. 150,000 P&R Capital Projects 450,000 Ambulance Enterprise Water Enterprise 318,050 Sewer Enterprise 177,900 Campground Enterprise 38,100 Golf Enterprise 20,250 Ambulance Enterprise 25,310 General 579,610 Water Fund (AMR Proj.) 180,000 2010 Campground Bonds 56,000 Special Sales Tax 236,000 TOTAL $9,141,550 $9,141,550 Page 33 of 59  City of Aberdeen Request for Council Action Agenda Item No. Meeting Date: December 9, 2019 5D Agenda Section New Business Originating Dept: Airport Manager Ord. / Res. Prepared by: Airport Manager / City Attorney No. of Attachments 3 Presented by: Airport Manager / City Attorney Item: Possible approval of addendum to each on-airport rental car lease to extend the term for one year. City Manager’s Proposed Action: Motion by _______________, second by ______________ to approve an addendum to each of the three on-airport rental car agreements extending the lease term for one year to December 31, 2020, and to authorize the City Manager and Transportation Director to execute the same after review and approval by the City Attorney. Overview: The on-airport rental car leases of the three current rental car providers at Aberdeen Regional Airport are set to expire on December 31, 2019. A one-year extension is desired to permit sufficient time to solicit proposals from all persons interested in providing rental vehicles on-airport in light of current operators utilizing terminal and non-terminal spaces. The Airport Board at its meeting of December 5, 2019, recommended approval of the attached addendum. Administration recommends approval. Primary Issues/Alternatives to Consider: N/A Budgetary/Fiscal Issues: N/A Attachments: 1. Addendum to On-Airport Car Rental Lease with Avis Rent A Car 2. Addendum to On-Airport Car Rental Lease with Hertz Car Rental Service 3. Addendum to On-Airport Car Rental Concession Agreement with Mark Caven {00056843.DOC / 1} Rev 7/09 Page 34 of 59  ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR LEASE NUMBER 21 MEIER & COMPANY (d/b/a AVIS RENT A CAR) THIS ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR LEASE NUMBER 21 is made and entered into by and between the CITY OF ABERDEEN, a South Dakota municipal corporation (hereinafter the “Lessor”), and MEIER & COMPANY, doing business as Avis Rent A Car of Aberdeen, South Dakota (hereinafter the “Lessee”). WHEREAS, this Addendum is entered into for the purpose of amending the Aberdeen Regional Airport On-Airport Rental Car Lease Number 21 (hereinafter “Lease”) entered into between the parties dated July 1, 2003, to revise the lease term set forth therein. NOW, THEREFORE, in consideration of the premises and mutual covenants of the parties herein contained, the parties agree as follows: 1. Paragraph 3. TERM of the Lease shall be replaced with the following amended paragraph: 3. TERM: The term of this lease shall commence as of 12:01 A.M., Central Daylight Time, on the 1st day of July, 2003, and end at 11:59 P.M., Central Daylight Time, on the 31st day of December, 2020, unless sooner canceled or terminated as hereinafter provided. 2. Except as expressly modified hereby, this Addendum hereby republishes and incorporates by reference the entire Lease and all of its provisions, and any amendments thereto, as properly identified in the paragraph above. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by persons properly authorized so to do on or as of the day and year first given. LESSEE: MEIER & COMPANY, d/b/a Avis Rent A Car of Aberdeen, South Dakota Date: Scott Meier, Owner {00040866.DOCX / 1} Page 1 of 2 Addendum To On-Airport Rental Car Lease # 21 – Avis Rent A Car Page 35 of 59  LESSOR: CITY OF ABERDEEN Date: Rich Krokel, Transportation Director The foregoing Addendum To Aberdeen Regional Airport On-Airport Rental Car Lease Number 13 is hereby approved and ratified by the Aberdeen City Council of Aberdeen, South Dakota, this day of December, 2019. Lynn Lander, City Manager ATTEST: Karl Alberts, Finance Officer {00040866.DOCX / 1} Page 2 of 2 Addendum To On-Airport Rental Car Lease # 21 – Avis Rent A Car Page 36 of 59  ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR LEASE NUMBER 13 MIKE KULM (d/b/a HERTZ RENTAL CAR SERVICE) THIS ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR LEASE NUMBER 13 is made and entered into by and between the CITY OF ABERDEEN, a South Dakota municipal corporation (hereinafter the “Lessor”), and MIKE KULM, doing business as Hertz Rental Car Service, of Aberdeen, South Dakota (hereinafter the “Lessee”). WHEREAS, this Addendum is entered into for the purpose of amending the Aberdeen Regional Airport On-Airport Rental Car Lease Number 13 (hereinafter “Lease”) entered into between the parties dated July 1, 2003, to revise the lease term set forth therein. NOW, THEREFORE, in consideration of the premises and mutual covenants of the parties herein contained, the parties agree as follows: 1. Paragraph 3. TERM of the Lease shall be replaced with the following amended paragraph: 3. TERM: The term of this lease shall commence as of 12:01 A.M., Central Daylight Time, on the 1st day of July, 2003, and end at 11:59 P.M., Central Daylight Time, on the 31st day of December, 2020, unless sooner canceled or terminated as hereinafter provided. 2. Except as expressly modified hereby, this Addendum hereby republishes and incorporates by reference the entire Lease and all of its provisions, and any amendments thereto, as properly identified in the paragraph above. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by persons properly authorized so to do on or as of the day and year first given. LESSEE: MIKE KULM, d/b/a Hertz Rental Car Service of Aberdeen, South Dakota Date: Mike Kulm, Owner {00040866.DOCX / 1} Page 1 of 2 Addendum To On-Airport Rental Car Lease # 13 – Hertz Rental Car Service Page 37 of 59  LESSOR: CITY OF ABERDEEN Date: Rich Krokel, Transportation Director The foregoing Addendum To Aberdeen Regional Airport On-Airport Rental Car Lease Number 13 is hereby approved and ratified by the Aberdeen City Council of Aberdeen, South Dakota, this day of December, 2019. Lynn Lander, City Manager ATTEST: Karl Alberts, Finance Officer {00040866.DOCX / 1} Page 2 of 2 Addendum To On-Airport Rental Car Lease # 13 – Hertz Rental Car Service Page 38 of 59  ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR CONCESSION AGREEMENT NUMBER 18 MARK CAVEN (d/b/a DOLLAR/THRIFTY CAR RENTAL) THIS ADDENDUM TO ABERDEEN REGIONAL AIRPORT ON-AIRPORT RENTAL CAR CONCESSION AGREEMENT NUMBER 18 is made and entered into by and between the CITY OF ABERDEEN, a South Dakota municipal corporation (hereinafter the “Lessor”), and MARK CAVEN, doing business as Dollar/Thrifty Car Rental, of Aberdeen, South Dakota (hereinafter the “Lessee”). WHEREAS, this Addendum is entered into for the purpose of amending the Aberdeen Regional Airport On-Airport Rental Car Concession Agreement Number 18 (hereinafter “Lease”) entered into between the parties dated September 9, 2004, to revise the lease term set forth therein. NOW, THEREFORE, in consideration of the premises and mutual covenants of the parties herein contained, the parties agree as follows: 1. Paragraph 2. TERM of the Agreement shall be replaced with the following amended paragraph: 2. TERM: The term of this agreement shall commence as of 12:01 A.M., Central Daylight Time, on the 9th day of September, 2004, and end at 11:59 P.M., Central Daylight Time, on the 31st day of December, 2020, unless sooner canceled or terminated as hereinafter provided. 2. Except as expressly modified hereby, this Addendum hereby republishes and incorporates by reference the entire Agreement and all of its provisions, and any amendments thereto, as properly identified in the paragraph above. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by persons properly authorized so to do on or as of the day and year first given. LESSEE: MARK CAVEN, d/b/a Dollar/Thrifty Car Rental, of Aberdeen, South Dakota Date: Mark Caven, Owner {00040866.DOCX / 1} Page 1 of 2 Addendum To On-Airport Rental Car Lease # 18 – Dollar/Thrifty Car Rental Page 39 of 59  LESSOR: CITY OF ABERDEEN Date: Rich Krokel, Transportation Director The foregoing Addendum To Aberdeen Regional Airport On-Airport Rental Car Concession Agreement Number 18 is hereby approved and ratified by the Aberdeen City Council of Aberdeen, South Dakota, this day of December, 2019. Lynn Lander, City Manager ATTEST: Karl Alberts, Finance Officer {00040866.DOCX / 1} Page 2 of 2 Addendum To On-Airport Rental Car Lease # 18 – Dollar/Thrifty Car Rental Page 40 of 59 5E1 Page 41 of 59 Page 42 of 59 Page 43 of 59 Page 44 of 59 5E2 Page 45 of 59 Page 46 of 59 Page 47 of 59 5E3 Page 48 of 59 Page 49 of 59 Page 50 of 59 5F Page 51 of 59 Page 52 of 59 Page 53 of 59 Page 54 of 59 Page 55 of 59 Page 56 of 59 Page 57 of 59 Page 58 of 59 5G Page 59 of 59