Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, APRIL 13, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETINGS OF APRIL 6 AND 7, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. OLD BUSINESS A. DISCUSSION AND POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 20-04-05, ALSO KNOWN AS COVID-19 EMERGENCY ORDINANCE NO. 3 POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 20-04-05 (COVID-19 EMERGENCY ORDINANCE NO. 3) 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET BID DATE OF APRIL 28, 2020 AT 2:00 P.M. 1. BIDS ON ONE (1) NEW 4 X 4 UTILITY WORK MACHINE FOR THE RECLAMATION FACILITY 2. BIDS ON 2020 RODENT CONTROL SERVICES 6. NEW BUSINESS A. ORDINANCE NO. 20-04-01 – ORDINANCE AMENDING THE ZONING REGULATIONS OF THE ABERDEEN CITY CODE REGARDING THE OFFICIAL ZONING MAP POSSIBLE FIRST READING OF ORDINANCE NO. 20-04-01 B. ORDINANCE NO. 20-04-02 – ORDINANCE AMENDING THE ZONING REGULATIONS OF THE ABERDEEN CITY CODE REGARDING CORNER VISIBILITY POSSIBLE FIRST READING OF ORDINANCE NO. 20-04-02 C. DISCUSSION AND POSSIBLE FIRST READING AND PASSAGE OF RESOLUTION NO. 20-04-03R EXTENDING ORDINANCE NO. 20-03-04, ALSO KNOWN AS COVID-19 EMERGENCY ORDINANCE NO. 2 POSSIBLE APPROVAL OF RESOLUTION NO. 20-04-03R D. 2020 BUDGETED TRANSFERS POSSIBLE APPROVAL TO AUTHORIZE FINANCE OFFICE TO PERFORM THE 2020 BUDGETED TRANSFERS BETWEEN FUNDS AS NEEDED AND PROVIDED FOR IN ORD. NO. 19-09-02 “2020 ANNUAL APPROPRIATIONS” E. REQUEST FROM POLICE DEPARTMENT TO SURPLUS AN AUTOMATED EXTERNAL DEFIBRILLATOR (AED) FOR DONATION TO THE ELKS CLUB OF ABERDEEN POSSIBLE APPROVAL TO SURPLUS THE AUTOMATED EXTERNAL DEFIBRILLATOR FOR DONATION TO THE ELKS CLUB 04/09/2020 Page 1 of 56  F. REQUEST TO LEASE A 2020 CHEVROLET CAMARO TO BE USED BY THE POLICE DEPARTMENT FOR DARE AND OTHER PROGRAMS POSSIBLE APPROVAL TO ENTER INTO A LEASE WITH STEVEN LUST AUTOMOTIVE FOR USE OF A CHEVROLET CAMARO AS THE POLICE DARE VEHICLE AND FOR USE WITH OTHER PROGRAMS G. BID RECOMMENDATION FOR MILL AND OVERLAY IMPROVEMENTS PROJECT POSSIBLE APPROVAL TO AWARD THE BID TO JENSEN ROCK AND SAND IN THE AMOUNT OF $694,464.49 AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY H. AMENDMENT #1 TO AIP GRANT AGREEMENT #3-46-0001-040-19 MILL AND OVERLAY, TAXIWAY C, CONNECTORS AND RE-ALIGN TAXIWAY CONNECTOR C2 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN AMENDMENT #1 TO GRANT AGREEMENT WITH FAA INCREASING THE GRANT AMOUNT FROM $3,329,000 TO $4,329,000 I. PAYMENT REQUESTS FOR WORK ON AIRPORT PROJECTS: 1. PAYMT. #20 – AIP #3-46-0001-39-2018 MASTER/LAYOUT PLAN – HELMS & ASSOC. $24,256.89 2. PAYMT. #18 – AIP #3-46-0001-40-2019 – TAXIWAY ‘C’ - HELMS & ASSOC. $6,548.09 3. PAYMT. #6 – AIP #3-46-0001-41-2020 – AVIATION APRON – HELMS & ASSOC. $12,264.20 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN PAYMENT #20 IN THE AMOUNT OF $24,256.89, PAYMENT #18 IN THE AMOUNT OF $6,548.09, AND PAYMENT #6 IN THE AMOUNT OF $12,264.20 TO HELMS & ASSOCIATES FOR WORK ON AIRPORT PROJECTS J. BILLS: APPROVAL OF BILL LIST FOR APRIL 13, 2020 K. PAYROLL – APPROVAL FOR THE PAY PERIOD FROM MARCH 29, 2020 THROUGH APRIL 11, 2020 AND FOR CITY SHARE OF SOCIAL SECURITY, OLD AGE & SURVIVOR’S INSURANCE, RETIREMENT, HEALTH & LIFE INSURANCE L. CITY MANAGER’S REPORT M. CALL FOR SPECIAL MEETING ON APRIL 20, 2020, AT 4:00 P.M. TO SELECT FINALISTS FOR CITY MANAGER POSITION 7. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO 04/09/2020 Page 2 of 56 APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. 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