Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, JUNE 29, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF JUNE 22, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. CONSENT CALENDAR – POSSIBLE APPROVAL A. JULY, 2020 – JUNE, 2021 RENEWAL OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSES FOR LOCAL BUSINESSES (AS LISTED) B. SET HEARING DATE OF JULY 6, 2020 AT 5:30 P.M. FOR RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR CARLOS J. VASQUEZ DBA CANDELA CARRIBEAN FOOD, 414 SOUTH 2ND STREET C. SET HEARING DATE OF JULY 13, 2020 AT 5:30 P.M. FOR SPECIAL FOUR-DAY RETAIL ON-SALE LIQUOR LICENSE FOR ABERDEEN DOWNTOWN ASSOCIATION: JULY 18 – SUMMER CONCERT SERIES, MAIN ST. FROM RAILROAD AVE. THRU 1ST AVE. AUGUST 6 – SUMMER CONCERT SERIES, MAIN ST. FROM RAILROAD AVE. THRU 1ST AVE. AUGUST 28 AND 29 – SIZZLIN SUMMER NIGHTS, MAIN ST. FROM RAILROAD AVE. TO 6TH AVE. (INCLUDES APPLICATIONS FOR COMMUNITY EVENT PERMITS) D. LICENSES: 1. HOME DAY CARE – SARAH RYAN 2. RESIDENTIAL BUILDING CONTRACTOR – LARAMIE KNOLL E. LOTTERY NOTICES – RECEIVE AND PLACE ON FILE: 1. AMERICAN LEGION POST 24 2. PRESENTATION COLLEGE F. REPORTS AND MINUTES FROM CITY BOARDS – RECEIVE AND PLACE ON FILE: 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. ABERDEEN CITY PLANNING COMMISSION MEETING MINUTES 3. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 4. K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 5. FY2019 ANNUAL SURVEY OF SD PUBLIC LIBRARIES REPORT 6. PARK & RECREATION BOARD MEETING MINUTES 5. NEW BUSINESS A. ORDINANCE NO. 20-06-06 SUPPLEMENTING THE 2020 BUDGET FOR VARIOUS ACTIVITIES AND EXPENSES POSSIBLE FIRST READING OF ORDINANCE NO. 20-06-06 B. GRANT APPLICATION TO THE ECONOMIC DEVELOPMENT ADMINISTRATION FOR THE CONSTRUCTION OF A NEW WATER TOWER POSSIBLE APPROVAL TO SUBMIT THE GRANT APPLICATION TO THE ECONOMIC DEVELOPMENT ADMINISTRATION AND AUTHORIZE THE CITY MANAGER TO SIGN THE GRANT APPLICATION 06/25/2020 Page 1 of 102  C. HEARING ON RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR ABERDEEN HARDBALL ASSOCIATION DBA PLAYER’S FIELD CONCESSIONS, 3800 EIGHTH AVENUE, NE POSSIBLE APPROVAL OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR ABERDEEN HARDBALL ASSOCIATION DBA PLAYER’S FIELD CONCESSIONS, 3800 EIGHTH AVENUE, NE D. BID RECOMMENDATION FOR SHEET PILE DAM REPAIRS ON ELM RIVER POSSIBLE APPROVAL TO AWARD THE BID TO B & B CONTRACTING IN THE AMOUNT OF $362,900.00 AND AUTHORIZE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY E. BID RECOMMENDATION FOR STREET MAINTENANCE CONCRETE REPRS. PROJECT II POSSIBLE APPROVAL TO AWARD THE BID TO CWF MASONRY AND CONSTRUCTION IN THE AMOUNT OF $208,372.00 AND AUTHORIZE CITY MANAGER AND FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY F. CHANGE ORDER/PAYMENT FOR STREET MAINTENANCE CONCRETE REPRS. PROJECT POSSIBLE APPROVAL OF CHANGE ORDER #2 IN THE AMOUNT OF -$19,784.85 AND PAYMENT #3(FINAL) IN THE AMOUNT OF $61,234.74 TO WRIGHT & SUDLOW FOR WORK ON THE PROJECT G. BILLS: APPROVAL OF BILL LIST FOR JUNE 29, 2020 H. CITY MANAGER’S REPORT 6. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 06/25/2020 Page 2 of 102 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. SUCH PERSON WILL BE REMOVED FROM COUNCIL CHAMBERS UPON REFUSAL TO COMPLY. 06/25/2020 Page 3 of 102 06/25/2020 Page 4 of 102 06/25/2020 Page 5 of 102 06/25/2020 Page 6 of 102 06/25/2020 Page 7 of 102 06/25/2020 Page 8 of 102 06/25/2020 Page 9 of 102 06/25/2020 Page 10 of 102 06/25/2020 Page 11 of 102 06/25/2020 Page 12 of 102 06/25/2020 Page 13 of 102 06/25/2020 Page 14 of 102 06/25/2020 Page 15 of 102 06/25/2020 Page 16 of 102 06/25/2020 Page 17 of 102 06/25/2020 Page 18 of 102 06/25/2020 Page 19 of 102 06/25/2020 Page 20 of 102 06/25/2020 Page 21 of 102 06/25/2020 Page 22 of 102 06/25/2020 Page 23 of 102 06/25/2020 Page 24 of 102 06/25/2020 Page 25 of 102 06/25/2020 Page 26 of 102 06/25/2020 Page 27 of 102 06/25/2020 Page 28 of 102 06/25/2020 Page 29 of 102 06/25/2020 Page 30 of 102 06/25/2020 Page 31 of 102 06/25/2020 Page 32 of 102 06/25/2020 Page 33 of 102 06/25/2020 Page 34 of 102 06/25/2020 Page 35 of 102 06/25/2020 Page 36 of 102 06/25/2020 Page 37 of 102 06/25/2020 Page 38 of 102 06/25/2020 Page 39 of 102 06/25/2020 Page 40 of 102 06/25/2020 Page 41 of 102 06/25/2020 Page 42 of 102 06/25/2020 Page 43 of 102 06/25/2020 Page 44 of 102 06/25/2020 Page 45 of 102 06/25/2020 Page 46 of 102 06/25/2020 Page 47 of 102 06/25/2020 Page 48 of 102 06/25/2020 Page 49 of 102 06/25/2020 Page 50 of 102 06/25/2020 Page 51 of 102 06/25/2020 Page 52 of 102 06/25/2020 Page 53 of 102 06/25/2020 Page 54 of 102 06/25/2020 Page 55 of 102 06/25/2020 Page 56 of 102 06/25/2020 Page 57 of 102 06/25/2020 Page 58 of 102 06/25/2020 Page 59 of 102 06/25/2020 Page 60 of 102 06/25/2020 Page 61 of 102 06/25/2020 Page 62 of 102 06/25/2020 Page 63 of 102  City of Aberdeen Request for Council Action Agenda Item No. Meeting 5A Date: June 29, 2020 Agenda Section Originating New Business Dept: Finance Office Resolution N/A Ordinance Prepared 20-06-06 by: Jordan McQuillen No. of Attachments Presented 2 pages by: Karl Alberts Item: Ordinance 20-06-06 supplementing the 2020 budget for various activities and expenses. City Manager’s Proposed Action: Motion and second to approve first reading of Ordinance 20-06-06 supplementing the 2020 budget for various activities and expenses. Overview: This ordinance redistributes cash held for activities and programs that have been funded by donations made to and held in the Parks, Recreation, and Forestry Gift Fund to fund activity paid for in the Parks, Recreation and Forestry Fund for the second quarter of 2020. The attached explanation sheet includes the amount of the supplement, the source of the supplement, the expected amount needed, and the effect on the fund balance. Primary/Issues/Alternatives to Consider: Failure to pass recommended increases will result in audit comments regarding non-compliance with state statutes concerning overspending budgets. Budgetary/Fiscal Issues: As noted on ordinance and explanation of ordinance. Attachments: Ordinance 20-06-06 with explanation. 06/25/2020 Page 64 of 102  ORDINANCE 20-06-06 BE IT ORDAINED BY THE CITY OF ABERDEEN: SECTION 1. WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Fund; for Recreation for donation expense amounting to $2,907.00; Parks for donation expense amounting to $18,357.00; Cemetery for donation expense amounting to $496.00 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Enterprise Fund; for Wylie Park Enterprise for donation expense amounting to $6,716.00 to be made from said fund; and WHEREAS, there are insufficient appropriated funds in the Parks, Recreation, and Forestry Gift Fund for transfer out; to Parks, Recreation and Forestry Fund for $21,760.00; to Parks, Recreation and Forestry Enterprise Fund for $6,716.00 to be made from said fund; and WHEREAS, it would appear that there are in the following fund monies that are unappropriated and unexpended: Twenty-Eight Thousand Four Hundred Seventy-Six Dollars ($28,476.00) in the Parks, Recreation and Forestry Gift Fund that can be used for said purposes. NOW, THEREFORE, THERE IS HEREBY APPROPRIATED from donations and contributions from the following funds: Twenty-Eight Thousand Four Hundred Seventy-Six Dollars ($28,476.00) in the Parks, Recreation and Forestry Gift Fund for the aforesaid. SECTION 2. The Finance Officer is hereby authorized to make such amounts available for the purposes above and carry out the transfers set forth. Passed First Reading ______________________ Passed Second Reading ___________________ Adopted _________________________________ Published _________________________________ Effective Date _____________________________ _________________________________________ Mayor Attest:_________________________________________, Finance Officer 06/25/2020 Page 65 of 102  Explanation of Ordinance 20-06-06 Fund Probable Balance Item Coding Reason Source Need Impact Recreation 208-45120-42900 Recreation, Donations and $2,907 $2,907 208-45122-42900 YAPA, ARCC, contributions held in 208-45140-42900 & Senior Ctr. Parks, Recreation, and activity paid for Forestry Gift Fund with Gift Fund donations Parks 208-45200-42900 Parks, Donations and $18,357 $18,357 208-45221-42900 Forestry, and contributions held in 208-45240-42900 Wylie Park Parks, Recreation, and activity paid for Forestry Gift Fund with Gift Fund donations Cemetery 208-43700-42900 Cemetery Donations and $496 $496 activity paid for contributions held in with Gift Fund Parks, Recreation, and donations Forestry Gift Fund Transfer Out 210-51100-45950 To provide Donations and $28,476 $28,476 cash to Parks, Unexpended balance Recreation, held in Parks, and Forestry Recreation and Fund for Forestry Gift Fund donated expense activity Wylie Park 614-45020-42900 Wylie Park Donations and $6,716 $6,716 Enterprise 614-45000-42900 Concession Unexpended balance and Ride held in Parks, activity paid for Recreation and with Gift Fund Forestry Gift Fund donations 06/25/2020 Page 66 of 102 06/25/2020 Page 67 of 102 06/25/2020 Page 68 of 102 06/25/2020 Page 69 of 102 06/25/2020 Page 70 of 102 06/25/2020 Page 71 of 102  5C 06/25/2020 Page 72 of 102 06/25/2020 Page 73 of 102 06/25/2020 Page 74 of 102 06/25/2020 Page 75 of 102 06/25/2020 Page 76 of 102 06/25/2020 Page 77 of 102 06/25/2020 Page 78 of 102 06/25/2020 Page 79 of 102 06/25/2020 Page 80 of 102 06/25/2020 Page 81 of 102 06/25/2020 Page 82 of 102 06/25/2020 Page 83 of 102 06/25/2020 Page 84 of 102 06/25/2020 Page 85 of 102 06/25/2020 Page 86 of 102 06/25/2020 Page 87 of 102 06/25/2020 Page 88 of 102 06/25/2020 Page 89 of 102 06/25/2020 Page 90 of 102 06/25/2020 Page 91 of 102  5D 06/25/2020 Page 92 of 102 06/25/2020 Page 93 of 102 06/25/2020 Page 94 of 102  5E 06/25/2020 Page 95 of 102 06/25/2020 Page 96 of 102  5F 06/25/2020 Page 97 of 102 06/25/2020 Page 98 of 102 06/25/2020 Page 99 of 102 06/25/2020 Page 100 of 102 06/25/2020 Page 101 of 102  5G 06/25/2020 Page 102 of 102