Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, JULY 6, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. ADMINISTER THE OATH OF OFFICE TO NEW COUNCIL MEMBERS TIFFANY LANGER, CITY COUNCIL MEMBER – SE DISTRICT JUSTIN REINBOLD, CITY COUNCIL MEMBER – SW DISTRICT 3. PLEDGE OF ALLEGIANCE 4. MINUTES, CITY COUNCIL MEETING OF JUNE 29, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. OLD BUSINESS A. ORDINANCE NO. 20-06-06 SUPPLEMENTING THE 2020 BUDGET FOR VARIOUS ACTIVITIES AND EXPENSES POSSIBLE SECOND READING AND FINAL ADOPTION OF THE ORDINANCE NO. 20-06-06 6. CONSENT CALENDAR – POSSIBLE APPROVAL A. DESIGNATION OF OFFICIAL DEPOSITORIES: ABERDEEN FEDERAL CREDIT UNION PLAINS COMMERCE BANK CORTRUST BANK SD PUBLIC FUNDS INVESTMENT TRUST DACOTAH BANK US BANK GREAT WESTERN BANK WELLS FARGO BANK GREAT PLAINS BANK WELLS FARGO ADVISORS B. DESIGNATION OF OFFICIAL NEWSPAPER – AMERICAN NEWS C. 2020-2021 RENEWAL OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR P & M ENTERPRIZES INC. DBA R & A BAR, 5 SOUTH MAIN ST. D. SET HEARING DATE OF JULY 27, 2020 AT 5:30 P.M. - PETITION TO REZONE PROPERTY DESCRIBED AS DAKOTA STREET LIFT STATION ADDITION TO THE CITY OF ABERDEEN IN THE NE ¼ OF SECTION 13, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (830 FIRST AVENUE, NE) FROM (I-2) DISTRICT TO (M) DISTRICT E. LOTTERY NOTICES – RECEIVE AND PLACE ON FILE: 1. BROWN COUNTY PET RESCUE 2. NORTHERN STATE UNIVERSITY FOUNDATION – WOLVES ON WATER F. LICENSE – SOLICITORS – SADE SIMSO AND PILLE-RIIN MAKILLA DBA SW ADVANTAGE 7. NEW BUSINESS A. ELECTION OF THE DEPUTY MAYOR FOR A ONE-YEAR TERM FROM JULY 6, 2020 TO FIRST MEETING IN JULY OF 2021 POSSIBLE APPROVAL TO NOMINATE _______________________ FOR DEPUTY MAYOR FOR THE TERM FROM JULY 6, 2020 TO THE FIRST COUNCIL MEETING IN JULY OF 2021 POSSIBLE APPROVAL TO ELECT ___________________________ FOR DEPUTY MAYOR FROM JULY 6, 2020 TO THE FIRST COUNCIL MEETING IN JULY OF 2021 07/02/2020 Page 1 of 55  B. ASSIGNMENT OF LIAISONS TO VARIOUS CITY BOARDS AND THE DESIGNATED REPRESENTATIVE FOR OTHER BOARDS AND COMMISSIONS POSSIBLE APPROVAL OF THE ASSIGNMENT OF LIAISON POSITIONS TO OTHER BOARDS AND COMMISSIONS AS LISTED C. ELECTION OF THE CITY’S ALTERNATE REPRESENTATIVE AND COMMISSIONER TO THE ABERDEEN-BROWN COUNTY REGIONAL RAILROAD AUTHORITY (ABCRRA) POSSIBLE APPROVAL OF RESOLUTION NO. 20-07-02R NOMINATING AND ELECTING ____________________, AS THE CITY’S ALTERNATE REPRESENTATIVE AND COMMISSIONER TO THE ABERDEEN-BROWN COUNTY REGIONAL RAILROAD AUTHORITY D. HEARING ON SPECIAL ONE-DAY RETAIL LIQUOR LICENSE ON JULY 9, 2020 FOR THE ABERDEEN AREA CHAMBER OF COMMERCE’S BUSINESS AFTER HOURS EVENT ON 11TH AVENUE, SE BETWEEN SOUTH MAIN ST. AND SOUTH LINCOLN ST. AND REQUEST FOR COMMUNITY EVENT PERMIT FOR THE SAME POSSIBLE APPROVAL OF THE SPECIAL ONE-DAY LIQUOR LICENSE AND COMMUNITY EVENT PERMIT FOR ABERDEEN AREA CHAMBER OF COMMERCE’S BUSINESS AFTER HOURS EVENT ON JULY 9, 2020 E. HEARING ON RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR CARLOS J. VASQUEZ DBA CANDELA CARRIBEAN FOOD, 414 S. 2ND ST. POSSIBLE APPROVAL OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR CARLOS J. VASQUEZ AT 414 S. 2ND ST. F. BID RECOMMENDATION ON 2020 CITY HALL ROOF REPLACEMENT PROJECT ACKNOWLEDGE THAT THERE WERE NO BIDS RECEIVED FOR THE PROJECT AND POSSIBLE APPROVAL TO ACCEPT THE QUOTE RECEIVED FROM GROTE ROOFING IN THE AMOUNT OF $57,000.00 FOR THE CITY HALL ROOF REPLACEMENT PROJECT G. CHANGE ORDER/PAYMENT FOR ACCESSIBLE QUADRANT IMPROVEMENTS POSSIBLE APPROVAL OF CHANGE ORDER #3 IN THE AMOUNT OF -$9,374.48 AND PAYMENT #3 (FINAL) IN THE AMOUNT OF $60,222.22 TO CWF MASONRY & CONSTRUCTION FOR WORK ON THE PROJECT H. CHANGE ORDER/PAYMENT FOR MILL & OVERLAY IMPROVEMENTS POSSIBLE APPROVAL OF CHANGE ORDER #1 IN THE AMOUNT OF $90,415.45 AND PAYMENT #1 IN THE AMOUNT OF $148,326.11 TO JENSEN ROCK & SAND FOR WORK ON THE PROJECT I. BILLS: APPROVAL OF BILL LIST FOR JULY 6, 2020 J. PAYROLL – APPROVAL FOR PAY PERIOD FROM JUNE 21, 2020 THROUGH JULY 4, 2020 AND FOR CITY SHARE OF SOCIAL SECURITY, OLD AGE AND SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE K. CITY MANAGER’S REPORT 8. ADJOURN 07/02/2020 Page 2 of 55 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. 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