Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, MONDAY, JULY 13, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF JULY 6, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. CONSENT CALENDAR – POSSIBLE APPROVAL A. 2020-2021 RENEWAL OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENSE FOR FAMILY DOLLAR STORES OF SD LLC AT 412 – 6TH AVE., SW B. REQUEST FOR PERMISSION TO SERVE AND PERMIT CONSUMPTION OF ALCOHOLIC BEVERAGES AT WYLIE PARK PAVILION ON SEPT. 5, 2020 FOR A PERRY/NOVOSAD WEDDING RECEPTION 5. NEW BUSINESS A. PETITION FOR VACATION OF PUBLIC RIGHT-OF-WAY - ENTIRE 66’ WIDE TENTH ST. S. PUBLIC RIGHT-OF-WAY BETWEEN SECOND AVE. SW AND THIRD AVE. SW, ADJACENT TO LOTS 1 AND 24, BLOCK 34, AND LOTS 12 AND 13, BLOCK 33, WEST ABERDEEN AND THE 16’ WIDE PUBLIC ALLEY RIGHT-OF-WAY LOCATED BETWEEN NINTH ST. S. AND ELEVENTH ST. S. ADJACENT TO LOTS 1 – 24, BLOCK 34, AND LOTS 1 – 24, BLOCK 33, WEST ABERDEEN, LOCATED IN SE ¼ OF SECTION 14, T123N, R64W OF THE 5TH P.M., ABERDEEN, BROWN COUNTY, SD (902 THIRD AVE., SW) POSSIBLE APPROVAL OF RESOLUTION NO. 20-07-01R FOR THE VACATION OF PUBLIC RIGHT-OF-WAY B. RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTUAL DOCUMENTS WITH THE STATE OF SOUTH DAKOTA FOR RECEIPT OF CARES ACT FUNDS TO ADDRESS THE COVID-19 PUBLIC HEALTH CRISIS POSSIBLE APPROVAL OF RESOLUTION NO. 20-07-03R C. HEARING ON SPECIAL RETAIL LIQUOR LICENSES FOR THE ABERDEEN DOWNTOWN ASSOCIATION’S EVENTS ON JULY 18TH, AUGUST 6TH, AUGUST 28TH AND 29TH ON MAIN STREET WITH REQUESTS FOR COMMUNITY EVENT PERMITS FOR THE SAME POSSIBLE APPROVAL OF THE SPECIAL LIQUOR LICENSES AND COMMUNITY EVENT PERMITS FOR THE ABERDEEN DOWNTOWN ASSOCIATION’S EVENTS D. BID RECOMMENDATION ON THE 2020 OLD BUILDING TUCK-POINTING AND BRICK REPLACEMENT PROJECT AT THE WATER TREATMENT PLANT POSSIBLE APPROVAL TO AWARD THE BID TO MID-CONTINENTAL RESTORATION COMPANY IN THE AMOUNT OF $46,859.00 E. PAYMENT/CHANGE ORDER FOR NORTH DAKOTA ST. RECONSTRUCTION PROJECT POSSIBLE APPROVAL OF PAYMENT REQUEST #3 IN THE AMOUNT OF $110,901.19 AND CHANGE ORDER #3 IN THE AMOUNT OF $173,250.00 TO REEDE CONSTRUCTION FOR WORK ON THE PROJECT 07/09/2020 Page 1 of 85  F. BID RECOMMENDATION ON VEHICLE LIFT SUPPORT AND STANDS FOR RIDE LINE POSSIBLE APPROVAL TO AWARD BID TO D & J EQUIPMENT SALES SERVICE, LLC IN THE AMOUNT OF $40,549.08 AND AUTHORIZE THE PAYMENT TO D & J EQUIPMENT SALES SERVICE, LLC FOR $40,549.08 G. LETTER OF AGREEMENT WITH HELMS & ASSOCIATES FOR ASSISTANCE WITH THE PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE AIRPORT POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN LETTER OF AGREEMENT WITH HELMS & ASSOCIATES FOR ASSISTANCE WITH PURCHASE OF SNOW REMOVAL EQUIPMENT FOR THE AIRPORT H. RECOMMENDATION ON CULTURAL RESOURCE INVENTORY AND ARCHITECTURAL RECORDING FOR THE AIRPORT POSSIBLE APPROVAL TO ACCEPT PROPOSAL FROM METCALF ARCHEOLOGICAL CONSULTANTS, INC. FOR ESTIMATED AMOUNT OF $39,615.00 TO CONDUCT CULTURAL SERVICES FOR AIRPORT I. CHANGE ORDER/PAYMENT - AIP #3-46-0001-40-2019 TAXIWAY IMPROVEMENTS 1. CHANGE ORDER #2 – INCREASE OF $26,254.30 – REEDE CONSTRUCTION, INC. 2. PAYMENT #3 – WORK ON PROJECT – REEDE CONSTRUCTION INC. $235,923.77 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN CHANGE ORDER #2 IN THE AMOUNT OF $26,254.30 AND PAYMENT REQUEST #3 IN THE AMOUNT OF $235,923.77 TO REEDE CONSTRUCTION FOR WORK ON THE AIRPORT PROJECT J. PAYMENT REQUESTS FOR WORK ON AIRPORT IMPROVEMENT PROJECTS (AIP): 1. PAYMT. #23–#3-46-0001-39-2018 MASTER/LAYOUT PLAN–HELMS & ASSOC. $4,031.36 2. PAYMT. #21–#3-46-0001-40-2019–TAXIWAY ‘C’-HELMS & ASSOCIATES $30,373.97 3. PAYMT. #9–#3-46-0001-41-2020 – AVIATION APRON – HELMS & ASSOC. $15,641.03 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN THE PAYMENT REQUESTS TO HELMS & ASSOCIATES FOR WORK ON THE AIRPORT IMPROVEMENT PROJECTS K. BILLS: APPROVAL OF BILL LIST FOR JULY 13, 2020 L. CITY MANAGER’S REPORT 6. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 07/09/2020 Page 2 of 85 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. SUCH PERSON WILL BE REMOVED FROM COUNCIL CHAMBERS UPON REFUSAL TO COMPLY. 07/09/2020 Page 3 of 85 07/09/2020 Page 4 of 85 07/09/2020 Page 5 of 85 07/09/2020 Page 6 of 85 07/09/2020 Page 7 of 85 07/09/2020 Page 8 of 85 07/09/2020 Page 9 of 85 07/09/2020 Page 10 of 85 07/09/2020 Page 11 of 85 07/09/2020 Page 12 of 85 07/09/2020 Page 13 of 85  5A 07/09/2020 Page 14 of 85 07/09/2020 Page 15 of 85 07/09/2020 Page 16 of 85 07/09/2020 Page 17 of 85 07/09/2020 Page 18 of 85  5B 07/09/2020 Page 19 of 85 07/09/2020 Page 20 of 85  5C 07/09/2020 Page 21 of 85 07/09/2020 Page 22 of 85 07/09/2020 Page 23 of 85 07/09/2020 Page 24 of 85 07/09/2020 Page 25 of 85 07/09/2020 Page 26 of 85 07/09/2020 Page 27 of 85 07/09/2020 Page 28 of 85 07/09/2020 Page 29 of 85 07/09/2020 Page 30 of 85 07/09/2020 Page 31 of 85 07/09/2020 Page 32 of 85 07/09/2020 Page 33 of 85 07/09/2020 Page 34 of 85 07/09/2020 Page 35 of 85 07/09/2020 Page 36 of 85 07/09/2020 Page 37 of 85 07/09/2020 Page 38 of 85 07/09/2020 Page 39 of 85 07/09/2020 Page 40 of 85 07/09/2020 Page 41 of 85 07/09/2020 Page 42 of 85 07/09/2020 Page 43 of 85 07/09/2020 Page 44 of 85 07/09/2020 Page 45 of 85 07/09/2020 Page 46 of 85 07/09/2020 Page 47 of 85 07/09/2020 Page 48 of 85 07/09/2020 Page 49 of 85  5D 07/09/2020 Page 50 of 85 07/09/2020 Page 51 of 85  5E 07/09/2020 Page 52 of 85 07/09/2020 Page 53 of 85 07/09/2020 Page 54 of 85 07/09/2020 Page 55 of 85 07/09/2020 Page 56 of 85  5F 07/09/2020 Page 57 of 85 07/09/2020 Page 58 of 85  5G 07/09/2020 Page 59 of 85 07/09/2020 Page 60 of 85 07/09/2020 Page 61 of 85  5H 07/09/2020 Page 62 of 85 07/09/2020 Page 63 of 85 07/09/2020 Page 64 of 85  5I1 07/09/2020 Page 65 of 85 07/09/2020 Page 66 of 85 07/09/2020 Page 67 of 85 07/09/2020 Page 68 of 85  5I2 07/09/2020 Page 69 of 85 07/09/2020 Page 70 of 85 07/09/2020 Page 71 of 85 07/09/2020 Page 72 of 85 07/09/2020 Page 73 of 85 07/09/2020 Page 74 of 85  5J1 07/09/2020 Page 75 of 85 07/09/2020 Page 76 of 85 07/09/2020 Page 77 of 85  5J2 07/09/2020 Page 78 of 85 07/09/2020 Page 79 of 85 07/09/2020 Page 80 of 85 07/09/2020 Page 81 of 85  5J3 07/09/2020 Page 82 of 85 07/09/2020 Page 83 of 85 07/09/2020 Page 84 of 85  5K 07/09/2020 Page 85 of 85