Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA TUESDAY, SEPTEMBER 8, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. CALL TO ORDER ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF AUGUST 31, 2020 4. PROCLAMATION – “ABERDEEN FIRE & RESCUE PERSONNEL APPRECIATION DAY” – SEPTEMBER 18, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 5. OLD BUSINESS A. PUBLIC HEARING ON 2021 CAPITAL IMPROVEMENT PROGRAM MOTION TO TAKE OFF THE TABLE FOR CONSIDERATION POSSIBLE APPROVAL OF RESOLUTION NO. 20-08-02R WITH OR WITHOUT AMENDMENTS TO CAPITAL IMPROVEMENT PROGRAM B. DISCUSSION AND AMEND 2021 PROMOTION FUND ALLOCATIONS C. DISCUSSION AND AMEND 2020 PROMOTION FUND ALLOCATIONS 6. CONSENT CALENDAR – POSSIBLE APPROVAL A. REQUEST FOR COMMUNITY EVENT PERMIT FOR NORTHERN STATE UNIVERSITY’S “BONFIRE BASH” AT NSU BARNETT CENTER PARKING LOT ON SEPTEMBER 24, 2020 B. REQUEST FOR COMMUNITY EVENT PERMIT FOR FALLOUT CREATIVE COMMUNITY’S “FALLOUT FEST” ON SEPTEMBER 13TH AT THE 200 BLOCK OF SOUTH MAIN ST. C. REQUEST FOR YEARLY PLACEMENT OF FOUR TEMPORARY “WELCOME HUNTER” SIGNS BY THE ABERDEEN AREA CONVENTION AND VISITORS BUREAU ON CITY OWNED PROPERTY FROM OCTOBER 10TH TO OCTOBER 31ST D. SET BID DATE OF SEPTEMBER 22, 2020 AT 2:00 P.M. – BIDS FOR 2020-2021 SNOW REMOVAL SERVICES E. SET HEARING DATE OF SEPTEMBER 14, 2020 AT 5:30 P.M. – SPECIAL ONE-DAY ON- OFF SALE MALT BEVERAGE AND SD FARM WINE LICENSE ON SEPTEMBER 17, 2020 FOR ABERDEEN AREA CHAMBER OF COMMERCE DBA ONE-LEGGED PHEASANT BREWERY’S BEER AND PIZZA ON 8TH AVENUE, SE BETWEEN SOUTH MAIN ST. AND SOUTH LINCOLN ST. 7. NEW BUSINESS A. ORDINANCE NO. 20-09-03 – 2021 CITY BUDGET ORDINANCE POSSIBLE FIRST READING OF ORDINANCE NO. 20-09-03 09/04/2020 Page 1 of 116  B. HEARING ON RETAIL ON-OFF SALE WINE AND CIDER LICENSE AND RETAIL ON-OFF SALE MALT BEVERAGE AND SD FARM WINE LICENSE FOR DAGOBERTO RODRIGUEZ- ESCAMILLA DBA LOS PRIMOS MEXICAN AT 719 NORTH MAIN ST. POSSIBLE APPROVAL OF THE WINE AND MALT BEVERAGE LICENSES FOR DAGOBERTO RODRIGUEZ-ESCAMILLA AT 719 NORTH MAIN ST. C. AGREEMENT FOR A LICENSED EMERGENCY MEDICINE PHYSICIAN TO DIRECT AMBULANCE PROTOCOLS AND OVERSEE PROGRAM TRAINING AND SUPERVISION OF PARAMEDICS AND EMTS OF ABERDEEN FIRE & RESCUE POSSIBLE APPROVAL OF MEDICAL DIRECTOR AGREEMENT BETWEEN THE CITY OF ABERDEEN AND AVERA ST. LUKE’S DESIGNATING KEVIN D. OLIVER, M.D. AS MEDICAL DIRECTOR FOR ABERDEEN FIRE & RESCUE AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME AS REVIEWED AND APPROVED BY THE CITY ATTORNEY D. RETIREMENT AND SURPLUS OF FOUR POLICE DUTY WEAPONS POSSIBLE APPROVAL TO ALLOW POLICE DEPARTMENT TO SURPLUS FOUR GLOCK PISTOLS TO SODAK SPORT FOR $250.00 PER PISTOL E. BID RECOMMENDATIONS ON AIRPORT IMPROVEMENT PROJECTS: 1. AIP #3-46-0001-43-2020 TAXIWAY GEOMETRY IMPROVEMENTS POSSIBLE APPROVAL TO TENTATIVELY AWARD AIP PROJECT #3-46-0001-43-2020 TAXIWAY GEOMETRY IMPROVEMENTS TO LOWEST BIDDER, SHARPE ENTERPRISES INC., FORT PIERRE, SD, IN THE AMOUNT OF $2,883,732.03 CONTINGENT UPON THE RECEIPT OF A GOOD FAITH DBE EFFORT AND RECEIPT OF THE FAA GRANT OFFER AND TO AUTHORIZE THE CITY MANAGER TO SIGN THE FAA GRANT OFFER AND ALL THE NECESSARY PAPERWORK FOR THE CONTRACT DOCUMENTS 2. AIP #3-46-0001-44-2021 SNOW REMOVAL EQUIPMENT – HIGH SPEED ROTARY SNOW BLOWER REJECT ALL BIDS FOR THE HIGH SPEED ROTARY SNOW BLOWER DUE TO ISSUES WITH AIP GRANT FUNDING FOR THE EQUIPMENT AS SET FORTH IN THE BID SPECIFICATIONS F. PAYMENT REQUESTS FOR WORK ON AIRPORT IMPROVEMENT PROJECTS (AIP): 1. PAYMT. #25–#3-46-0001-39-2018 MASTER/LAYOUT PLAN–HELMS & ASSOC. $1,171.65 2. PAYMT. - CULTURAL RESOURCE SURVEY–METCALF ARCHEOLOGICAL $26,306.52 3. PAYMT. #23–#3-46-0001-40-2019–TAXIWAY ‘C’-HELMS & ASSOCIATES $25,534.50 4. PAYMT. #5-#3-46-0001-40-2019-TAXIWAY ‘C’-REEDE CONSTRUCTION $377,036.52 5. PAYMT. #11–#3-46-0001-43-2020–TAXIWAY GEOMETRY-HELMS & ASSOC. $23,340.52 6. PAYMT. #2 -#3-46-0001-44-2021–SNOW REMOVAL EQUIPMT.–HELMS & ASSOC. $2,625.00 POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN THE PAYMENT REQUESTS FOR WORK ON THE AIRPORT IMPROVEMENT PROJECTS G. PAYMT. #2 - CITY HALL ROOF REPLACEMT. - GROTE ROOFING, INC. $37,626.00 POSSIBLE APPROVAL OF PAYMENT #2 IN THE AMOUNT OF $37,626.00 TO GROTE ROOFING, INC. FOR WORK ON THE PROJECT 09/04/2020 Page 2 of 116  H. CHANGE ORDER/PAYMENT FOR STREET MAINTENANCE CONCRETE REPAIRS II POSSIBLE APPROVAL OF CHANGE ORDER #1 IN THE AMOUNT OF $24,757.55 AND PAYMENT #2 IN THE AMOUNT OF $125,874.26 TO CWF MASONRY & CONSTRUCTION FOR WORK ON THE PROJECT I. PAYMT. #1- WTR. TREATMT. FAC. SHEET PILE DAM REPRS.–B & B CONTRACTING $342,340.00 POSSIBLE APPROVAL OF PAYMENT IN THE AMOUNT OF $342,340.00 TO B & B CONTRACTING FOR WORK ON THE PROJECT J. BILLS: APPROVAL OF BILL LIST FOR SEPTEMBER 8, 2020 K. CITY MANAGER’S REPORT 8. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. SUCH PERSON WILL BE REMOVED FROM COUNCIL CHAMBERS UPON REFUSAL TO COMPLY. 09/04/2020 Page 3 of 116 09/04/2020 Page 4 of 116 09/04/2020 Page 5 of 116 09/04/2020 Page 6 of 116 09/04/2020 Page 7 of 116 09/04/2020 Page 8 of 116  5A 09/04/2020 Page 9 of 116 09/04/2020 Page 10 of 116  5B 09/04/2020 Page 11 of 116  5C 09/04/2020 Page 12 of 116 09/04/2020 Page 13 of 116 09/04/2020 Page 14 of 116 09/04/2020 Page 15 of 116 09/04/2020 Page 16 of 116 09/04/2020 Page 17 of 116 09/04/2020 Page 18 of 116 09/04/2020 Page 19 of 116  6 09/04/2020 Page 20 of 116 09/04/2020 Page 21 of 116 09/04/2020 Page 22 of 116 09/04/2020 Page 23 of 116 09/04/2020 Page 24 of 116 09/04/2020 Page 25 of 116 09/04/2020 Page 26 of 116 09/04/2020 Page 27 of 116 09/04/2020 Page 28 of 116  XXXXXXXXXX Consent Calendar 09/04/2020 Page 29 of 116 09/04/2020 Page 30 of 116 09/04/2020 Page 31 of 116 09/04/2020 Page 32 of 116 09/04/2020 Page 33 of 116 09/04/2020 Page 34 of 116 09/04/2020 Page 35 of 116 09/04/2020 Page 36 of 116 09/04/2020 Page 37 of 116 09/04/2020 Page 38 of 116  XXXXXXXXXX Consent Calendar 09/04/2020 Page 39 of 116 09/04/2020 Page 40 of 116 09/04/2020 Page 41 of 116 09/04/2020 Page 42 of 116 09/04/2020 Page 43 of 116 09/04/2020 Page 44 of 116 09/04/2020 Page 45 of 116 09/04/2020 Page 46 of 116  7A 09/04/2020 Page 47 of 116 09/04/2020 Page 48 of 116 09/04/2020 Page 49 of 116 09/04/2020 Page 50 of 116 09/04/2020 Page 51 of 116 09/04/2020 Page 52 of 116 09/04/2020 Page 53 of 116  7B 09/04/2020 Page 54 of 116 09/04/2020 Page 55 of 116 09/04/2020 Page 56 of 116 09/04/2020 Page 57 of 116  7C 09/04/2020 Page 58 of 116 09/04/2020 Page 59 of 116 09/04/2020 Page 60 of 116 09/04/2020 Page 61 of 116 09/04/2020 Page 62 of 116 09/04/2020 Page 63 of 116 09/04/2020 Page 64 of 116 09/04/2020 Page 65 of 116  7D 09/04/2020 Page 66 of 116 09/04/2020 Page 67 of 116  7E1 09/04/2020 Page 68 of 116 09/04/2020 Page 69 of 116 09/04/2020 Page 70 of 116 09/04/2020 Page 71 of 116 09/04/2020 Page 72 of 116 09/04/2020 Page 73 of 116 09/04/2020 Page 74 of 116 09/04/2020 Page 75 of 116 09/04/2020 Page 76 of 116 09/04/2020 Page 77 of 116 09/04/2020 Page 78 of 116  7E2 09/04/2020 Page 79 of 116  7F1 09/04/2020 Page 80 of 116 09/04/2020 Page 81 of 116 09/04/2020 Page 82 of 116  7F2 09/04/2020 Page 83 of 116 09/04/2020 Page 84 of 116 09/04/2020 Page 85 of 116 09/04/2020 Page 86 of 116  7F3 09/04/2020 Page 87 of 116 09/04/2020 Page 88 of 116 09/04/2020 Page 89 of 116 09/04/2020 Page 90 of 116  7F4 09/04/2020 Page 91 of 116 09/04/2020 Page 92 of 116 09/04/2020 Page 93 of 116 09/04/2020 Page 94 of 116 09/04/2020 Page 95 of 116 09/04/2020 Page 96 of 116  7F5 09/04/2020 Page 97 of 116 09/04/2020 Page 98 of 116 09/04/2020 Page 99 of 116  7F6 09/04/2020 Page 100 of 116 09/04/2020 Page 101 of 116 09/04/2020 Page 102 of 116  7G 09/04/2020 Page 103 of 116 09/04/2020 Page 104 of 116 09/04/2020 Page 105 of 116  7H 09/04/2020 Page 106 of 116 09/04/2020 Page 107 of 116 09/04/2020 Page 108 of 116 09/04/2020 Page 109 of 116 09/04/2020 Page 110 of 116  7I 09/04/2020 Page 111 of 116 09/04/2020 Page 112 of 116 09/04/2020 Page 113 of 116 09/04/2020 Page 114 of 116 09/04/2020 Page 115 of 116  City of Aberdeen Request for Council Action 7J Agenda Item No. Meeting Date: September 8, 2020 Agenda Section New Business Originating Dept: Finance Ordinance/Resolution NA Prepared by: Mary Campton, Compliance/Records Specialist Karl Alberts, Finance Officer No. of Attachments Presented by: Finance Officer Item: Bill List for September 8, 2020 City Manager’s Proposed Action: Motion by ________________, second by ______________ to approve payment of the bills listed for September 8, 2020, and any additions thereto, such bills having been audited by the Finance Officer and fully itemized and a memorandum of the same to be entered upon the minutes of the meeting, and to authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of such approved bills. Overview: The Finance Officer submits the following Bill List for September 8, 2020, of vendors, of items, or services purchased, or of claims made, and the amounts due thereon: Boards $351,628.52 Northwestern Energy – Utilities $96,270.81 US Bank – City Departments’ Credit Card Purchases $34,347.34 Brown County Treasurer – Title/License for PD Ford Explorer $16.00 J & K Mowing Service – Mowing Abatement $237.50 John’s Tree Service – Tree Abatement at 411 S. Arch St. $500.00 MARCO, Inc. – Monthly Canon Contract Usage Fee – Airport $87.03 AT & T – City Cell Phone/Data/Hotspot Service Charges $1,189.38 UPS – Parcel Pickup Service Charges $81.70 09/04/2020 Page 116 of 116