Aberdeen City Council

AGENDA FOR THE CITY COUNCIL MEETING CITY OF ABERDEEN, SOUTH DAKOTA MONDAY, AUGUST 31, 2020 AT 5:30 P.M. CITY COUNCIL CHAMBERS, CITY HALL, 123 S. LINCOLN ST. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. MINUTES, CITY COUNCIL MEETING OF AUGUST 24, 2020 OPEN FORUM 5:30 TO 5:40 P.M. – 1. SEE FORMAT GUIDELINES AT END OF AGENDA 4. OLD BUSINESS A. ORDINANCE NO. 20-08-01 TO REZONE PROPERTY DESCRIBED AS LOTS 4 AND 5 AND THE EAST 50’ OF LOT 6, BLOCK 13, HIGHLAND PARK ADDITION (716 SOUTH 14TH ST.) FROM (C-2) DISTRICT TO (R-3) DISTRICT POSSIBLE SECOND READING AND FINAL ADOPTION OF ORDINANCE NO. 20-08-01 5. CONSENT CALENDAR – POSSIBLE APPROVAL A. SET HEARING DATE OF SEPTEMBER 14, 2020 AT 5:30 P.M. – SPECIAL ONE-DAY RETAIL ON-SALE LIQUOR LICENSE ON SEPTEMBER 24, 2020 FOR ABERDEEN DOWNTOWN ASSOCIATION DBA DOWNTOWN WINE WALK ON S. MAIN STREET FROM 6TH AVENUE TO RAILROAD AVENUE B. SET HEARING DATE OF SEPTEMBER 21, 2020 AT 5:30 P.M. 1. REZONE PROPERTY DESCRIBED AS LOT 8, BLOCK 1, REFUGE RETREATS ADD. (1706 – 8TH AVENUE, NE) FROM (C-2) DISTRICT TO (M) DISTRICT 2. REZONE PROPERTY DESCRIBED AS LOT 1, BLOCK 2, REFUGE RETREATS ADD. (1708 – 8TH AVENUE, NE) FROM (C-2) DISTRICT AND (R-2)/(R-4) DISTRICTS TO (C-2) DISTRICT C. REPORTS AND MINUTES FROM CITY BOARDS – RECEIVE AND PLACE ON FILE: 1. ABERDEEN AIRPORT BOARD MEETING MINUTES 2. ABERDEEN CITY PLANNING COMMISSION MEETING MINUTES 3. BOARD OF ZONING ADJUSTMENT MEETING MINUTES 4. K.O. LEE ABERDEEN PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 6. NEW BUSINESS A. PETITION OF VOLUNTARY ANNEXATION – LOT D, MALONEY SUBDIVISION AND THE ADJACENT S1/2 OF VACATED MAPLE DRIVE PUBLIC RIGHT-OF-WAY IN THE N1/2 OF SECTION 11, T123N, R64W OF THE 5TH P.M., BROWN COUNTY, SD (1717 OLIVE DR.) POSSIBLE APPROVAL/DENIAL OF RESOLUTION NO. 20-08-03R TO ANNEX THE PROPERTY INTO THE CITY LIMITS B. DISCUSSION OF 2020 AND 2021 PROMOTION FUND ALLOCATIONS POSSIBLE ACTION TO AMEND 2020 AND 2021 PROMOTION FUND ALLOCATIONS 08/27/2020 Page 1 of 65  C. RECOMMENDATION ON BIDS FOR A NEW REFUSE COLLECTION UNIT FOR THE PUBLIC WORKS DEPARTMENT – SOLID WASTE DIVISION POSSIBLE APPROVAL TO AWARD BID ITEM #1-CAB AND CHASSIS IN THE AMOUNT OF $81,650.00 TO CRAWFORD TRUCKS & EQUIPMENT, BID ITEM #2-REFUSE PACKER BODY IN THE AMOUNT OF $59,950.00 LESS TRADE ALLOWANCE OF $35,000.00 TO SANITATION PRODUCTS, DECLARE A 2013 INTERNATIONAL TRUCK SURPLUS PROPERTY FOR THE TRADE-IN TO SANITATION PRODUCTS, AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY D. CHANGE ORDER/PAYMENT FOR MILL & OVERLAY IMPROVEMENTS PROJECT POSSIBLE APPROVAL OF CHANGE ORDER #3 IN THE AMOUNT OF $37,515.90 AND PAYMENT #3 IN THE AMOUNT OF $534,772.67 TO JENSEN ROCK & SAND FOR WORK ON THE PROJECT E. PROPOSAL FROM AMERICAN ENGINEERING TESTING, INC. TO CONDUCT QUALITY ASSURANCE TESTING FOR P401 (PLANT MIX BITUMINOUS PAVEMENTS) REQUIRED ON AIRPORT AIP #3-46-0001-040-2019 TAXIWAY IMPROVEMENTS, TAXIWAY ‘C’ POSSIBLE APPROVAL AND AUTHORIZE THE CITY MANAGER TO SIGN THE PROPOSAL FROM AMERICAN ENGINEERING TESTING, INC. WITH AN ESTIMATED COST OF $15,873.00 FOR THE WORK ON THE PROJECT F. QUOTE FOR CAMERA SYSTEM FOR 14 RIDE LINE VEHICLES FROM SAFETY VISION IN THE AMOUNT OF $23,468.63 POSSIBLE APPROVAL TO ACCEPT QUOTE FROM SAFETY VISION FOR PURCHASE OF CAMERA SYSTEM FOR RIDE LINE VEHICLES IN THE AMOUNT OF $23,468.63 AND AUTHORIZE THE PAYMENT TO SAFETY VISION G. PRESENTATION OF 2ND QUARTER ACTIVITIES REPORT FOR THE ABERDEEN AREA CONVENTION AND VISITORS BUREAU - CASEY WEISMANTEL, EXECUTIVE DIRECTOR H. BILLS: APPROVAL OF BILL LIST FOR AUGUST 31, 2020 I. PAYROLL – APPROVAL FOR THE PAY PERIOD FROM AUGUST 16, 2020 THROUGH AUGUST 29, 2020 AND FOR CITY’S SHARE OF SOCIAL SECURITY, OLD AGE AND SURVIVOR’S INSURANCE, RETIREMENT, HEALTH AND LIFE INSURANCE J. CITY MANAGER’S REPORT 7. ADJOURN 1. OPEN FORUM PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL WITH QUESTIONS, CONCERNS OR COMMENTS ON ITEMS, WHICH ARE NOT ON THE AGENDA. CITIZENS ARE ASKED TO SIGN UP TO SPEAK PRIOR TO THE OPEN FORUM PORTION OF THE MEETING. OPEN FORUM WILL BE LIMITED TO 10 MINUTES (IF NO ONE IS IN ATTENDANCE FOR THE OPEN FORUM, THE REGULAR 08/27/2020 Page 2 of 65 MEETING MAY BEGIN) UNLESS A MAJORITY OF THE CITY COUNCIL AGREES TO EXTEND THE TIME PERIOD. THE OPEN FORUM MAY NOT BE USED TO MAKE PERSONAL ATTACKS, TO AIR PERSONALITY GRIEVANCES, TO MAKE POLITICAL ENDORSEMENTS, OR FOR POLITICAL CAMPAIGN PURPOSES. OPEN FORUM WILL NOT BE USED AS A TIME FOR PROBLEM SOLVING OR REACTING TO THE COMMENTS MADE, BUT, RATHER FOR HEARING THE CITIZEN FOR INFORMATIONAL PURPOSES. THE CITY COUNCIL MAY RESPOND WITH REQUEST FOR CITY MANAGEMENT TO FOLLOW UP AND REPORT BACK ON ANY ISSUE RAISED DURING THE PUBLIC ADDRESS TIME. A PRESENTATION MAY NOT EXCEED TWO MINUTES IN DURATION. 2. ADA COMPLIANCE: THE CITY OF ABERDEEN FULLY SUBSCRIBES TO THE PROVISIONS OF THE AMERICAN’S WITH DISABILITIES ACT. IF YOU DESIRE TO ATTEND THIS PUBLIC MEETING AND ARE IN NEED OF SPECIAL ACCOMMODATIONS, PLEASE NOTIFY THE CITY FINANCE OFFICE AT LEAST 8 HOURS PRIOR TO THE MEETING SO APPROPRIATE AUXILIARY AIDS AND SERVICES CAN BE MADE AVAILABLE. THE CITY COUNCIL MEETS WEEKLY ON MONDAYS AT 5:30 P.M. EXCEPT WHEN A HOLIDAY FALLS ON MONDAY, IN WHICH CASE THE MEETING IS HELD AT 5:30 P.M. ON THE NEXT BUSINESS DAY. 3. A COPY OF THE SUBJECT MATTER ON THE CITY COUNCIL MEETING AGENDA IS AVAILABLE FOR PUBLIC DISTRIBUTION AT THE CITY FINANCE OFFICE AND AVAILABLE ON THE CITY’S WEBSITE www.aberdeen.sd.us. **OPEN MEETING GUIDELINES DURING COVID-19 PANDEMIC** ALL PERSONS ATTENDING THE MEETING SHOULD MAINTAIN PHYSICAL SEPARATION OF AT LEAST SIX FEET BETWEEN PERSONS WHO ARE NOT IMMEDIATE FAMILY MEMBERS OR MEMBERS OF THE SAME HOUSEHOLD. PUBLIC SEATING IN COUNCIL CHAMBERS WILL BE ARRANGED TO MAINTAIN THE PHYSICAL SEPARATION AND SEATING MAY NOT BE MOVED IN VIOLATION OF THIS REQUIREMENT. ANY PERSON WHO FAILS TO MAINTAIN THE REQUIRED SEPARATION WILL BE ASKED TO COMPLY. 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