Aberdeen City Council

18018 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, November 1, 2021 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Mark Remily, Dave Lunzman, Josh Rife, Justin Reinbold, Tiffany Langer by teleconference, Clint Rux, and Mayor Travis Schaunaman. City Council Member Alan Johnson was absent. City Staff present were Joe Gaa, Ron Wager, Robin Bobzien, Brett Bill, Karl Alberts, Dave McNeil, Bob Braun, and Joel Weig. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Reinbold, second by Rux to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Rux, second by Lunzman to approve the minutes of the October 25, 2021 City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Reinbold, second by Ronayne to approve the following items on the consent calendar: SET BID DATE – of November 16, 2021 at 2:00 p.m. for bids on Water Treatment Plant 2022 Chemicals – Carbon Dioxide, Polymer, and Bulk Softener Salt REQUEST FOR SPECIAL FOUR-DAY RETAIL ON-SALE LIQUOR LICENSE – on November 12 – 15, 2021 for Pounders, Inc. at Aberdeen Community Theatre, 415 South Main Street REQUEST FOR STREET USE – 5th Avenue, SE from the alley to South Lincoln Street for the Aberdeen First United Methodist’s “Living Nativity” on December 4, 2021 LOTTERY NOTICE – Presentation College Baseball – receive and place on file PROCLAMATION – “Annual Sale of V.F.W. Buddy Poppies” - Jeff Harms, V.F.W. Post 17, was present to receive the proclamation and describe the annual poppy sale and the history behind the poppy symbol. Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS  18019 ORDINANCE NO. 21-10-01 Motion by Rife, second by Rux to approve second reading and final adoption of Ordinance No. 21-10-01 supplementing the 2021 Budget for various Parks, Recreation, and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried. NEW BUSINESS PUBLIC HEARING ON TRANSFER OF LIQUOR LICENSE FOR HAYJON INC. Mayor Schaunaman opened a hearing on an application for the transfer of a Retail On-Sale Liquor License from Sheryl R. Franklin dba The Pub, 105 North Lincoln Street, to HayJon Inc. dba Main St. Project, 917 South Main Street (Inactive Status). No public comments were received so Mayor Schaunaman closed the hearing. Motion by Ronayne, second by Remily to approve of the transfer of a Retail On-Sale Liquor License from Sheryl R. Franklin at 105 North Lincoln Street to HayJon Inc. at 917 South Main Street (Inactive Status). Roll call vote to approve, all present voting aye, motion carried. REQUEST TO PURCHASE STREET SWEEPER City Engineer Robin Bobzien requested approval to purchase an Elgin Pelican Street Sweeper for the Public Works-Street Department from Sanitation Products, Inc. of Sioux Falls, SD in the amount of $227,684.00 using the Sourcewell Bid Contracting process. Motion by Remily, second by Rux to approve of the purchase of the street sweeper from Sanitation Products, Inc. in the amount of $227,684.00. Roll call vote to approve, all present voting aye, motion carried. BIDS FOR 2022 WATER TREATMENT CHEMICALS Water Treatment Superintendent Bob Braun explained the bids received for the 2022 Water Treatment Chemical Bids and requested approval to award the bids as recommended. Braun stated that carbon dioxide, polymer, and bulk softener salt would need to be rebid. A detail list of the bids is on file at the City Finance Office. Motion by Ronayne, second by Remily to award the chemical bids as recommended by the Water Treatment Superintendent. Roll call vote to approve, all present voting aye, motion carried. CHANGE ORDER/PAYMENT FOR N. DAKOTA ST. ROADWAY IMPROVEMENTS City Engineer Robin Bobzien requested approval of Change Order #3 in the amount of $46,936.45 and Payment Request #5 in the amount of $204,610.20 to Reede Construction, Inc. for work on the North Dakota St. Roadway Improvements Project. Motion by Rux, second by Ronayne to approve Change Order #3 in the amount of $46,936.45 and Payment #5 in the amount of $204,610.20 to Reede Construction, Inc. for work on the project. Roll call vote to approve, all present voting aye, motion carried. CHANGE ORDER/PAYMENT FOR OLD HWY. 281 OVERLAY IMPROVEMENTS City Engineer Robin Bobzien requested approval of Change Order #1 in the amount of $108,783.29 and Payment Request #1 in the amount of $656,893.06 to Lien  18020 Transportation Co. for work on the Old Hwy. 281 Overlay Improvements Project. Motion by Remily, second by Lunzman to approve of Change Order #1 in the amount of $108,783.29 and Payment #1 in the amount of $656,893.06 to Lien Transportation for work on the project. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Rux, second by Lunzman to approve payment of the bills listed for November 1, 2021 and payroll for the period from October 24, 2021 through November 6, 2021. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Ryan Derouchey 88.71; Aberdeen School Dist. 3,967.14; MARCO Technologies LLC 372.29; RDO Equipment Co. 3,551.42; Br. Co. Treasurer 1,173.54; Wastecorp Pumps LLC 519.90; City Treasurer 1,947.85; Don’s Builders Hardware 45.00; Grote Body Shop 408.00; Auto Value Parts/Hedahls 197.01; Heiman Inc. 4,830.00; House of Glass Inc. 10.50; Automatic Building Controls 812.00; MAC’s Inc. 9.97; Sewer Duck Inc. 140.00; Sanford Health Occupational 853.00; Witmer Public Safety Group 254.98; Farnams Genuine Parts 24.18; Pantorium 13.00; Dakota Supply Group 3,692.98; Stan Houston Equipment Inc. 27,900.00; Positive Promotions 5,163.28; Jerke Irrigation 216.38; Bartlett & West 39,794.50; MacQueen Emergency Group 665.83; Dependable Sanitation 108.00; USA Blue Book 6,414.51; Electric Pump 38,664.00; Univar Solutions USA Inc. 3,196.00; Northwestern Energy 13,356.39; Jarman’s Water Systems 722.50; Northern Valley Communications 28.99; Lien Transportation Co. 32,708.97; Quest Development, LLC 355.93; McMaster-Carr Supply Co. 443.19; Great Western Bank 87,209.86; James River Water 19.90; SD One Call 409.92; Dezurik Inc. 189.00; Aqua Pure Inc. 3,584.00; Convention Visitors Bureau 27,590.92; Dakota Fluid Power Inc. 1,045.82; Killoran Trucking & Brokerage 7,418.10; Pete Lien & Sons Inc. 7,059.60; Double D Body Shop 83.25; David’s Lawn & Snow 95.00; Matheson Tri-Gas Inc. 259.47; POMP’s Tire Service 45.25; L & T Lawn Care LLC 162.50; TOYNE Inc. 1,108.48; Konica Minolta Premier Finance 126.85; Business Improvement Dist. 4,633.78; Jordan Majeske 160.00; James River Valley Paintball 240.00; Advance Auto Parts 57.56; Premier Biotech Inc. 174.81; Aberdeen Chrysler Center 316.89; ARAMARK Uniform Service 526.66; Environmental Resource Assoc. 205.00; Applied Concepts Inc. 126.00; Butler Machinery Co. 82.04; JGE Rental Equipment 335.93; Jefferson Partners LP 97.88; Crescent Electric Supply 769.46; SDTLA 100.00; Lexisnexis Risk Solutions 150.00; Aberdeen Area Humane Society 5,400.00; Legacy Design Group LLC 2,035.00; United Parcel Service 33.00; CHEMCO Systsems LP 2,450.77; Office Depot 74.51; Kent Warrey 140.00; Runnings Supply Inc. 155.02; Interstate Battery 93.49; US Bank Corp. Trust 7,428,072.50; ELAVON 4,000.00; Card Connect 8,000.00; INFINTECH 2,000.00; US Bank 39,443.28.  18021 Payroll for the period from October 24, 2021 through November 6, 2021 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 136,340.88; SD Retirement 82,838.56; Governing Body 3,192.28; City Manager 7,971.26; City Attorney 7,239.27; Finance 15,266.82; HR 10,141.21, Building 1,797.75; Computer 4,825.90; Planning/Zoning 15,752.97; Engineering 13,935.06; Police 146,755.70, Noah Wiedrich 24.57 hr; Fire 120,334.15, Taylor Broek 18.44 hr, Brett Ledeboer 18.44 hr, Tara Davis 18.44 hr; Housing/Building 6,886.55; Street 32,921.41, Traffic 5,820.17; Solid Waste 23,143.62; Transportation/Ride Line 18,303.08, Joshua Nikolas 17.83 hr; Library 28,771.84; Parks, Rec. & Forestry 97,502.54, Jordan Grieben 10.00 hr, Morgan Jones 10.00 hr, Reagan Leberman 10.00 hr, Myah Malchow 11.75 hr, Eric Marnette 12.00 hr, Hunter Pearson 11.75 hr, Kailyn Poppen 10.00 hr, Kailyn Poppen 10.00 hr, Jessica Schlawn 15.00 hr, Alli Stoltenburg 10.00 hr, Maddlyn Witte 10.00 hr, Allison Woehl 10.00 hr; Airport 16,586.02; Pipe 24,594.50; Water Treatment 19,228.18, Wyatt Bill 20.68 hr; Meter 1,700.50; Water Reclamation 21,950.42; Pump 8,768.34. Roll call vote to approve, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Joe Gaa reported on the online surplus sale for the City of Aberdeen conducted by Purple Wave on November 30, 2021 and gave employee recognitions to Jan Riggins for 5 years of service with the Library, Sean Colleran for 5 years of service with the Parks Department, Kent Warrey for 5 years of service with the Fire Department, Ryan Smith for 10 years of service with Parks and Cemetery Departments, Tony Bisbee and Arika Kline for both having 15 years of service with the Police Department, and Jason Messerole for 20 years of service with the Street Department. ADJOURNMENT There being no further business, motion by Ronayne, second by Rux to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 5:53 p.m. Prepared by Mary Campton for the Finance Office. /s/ Karl Alberts, Finance Officer.