Aberdeen City Council

18446 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, August 7, 2023 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Josh Rife via teleconference, Alan Johnson via teleconference, Justin Reinbold, Tiffany Langer, David Novstrup, and Mayor Travis Schaunaman. City Staff present were Joe Gaa, Ron Wager, Robin Bobzien, Brett Bill, Joel Weig, Dave McNeil, Ken Hubbart, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Reinbold, second by Fouberg to approve the agenda. Voice vote to approve, all voting aye, motion carried. MINUTES Motion by Liebelt, second by Novstrup to approve the minutes of the July 24, 2023 City Council Meeting, as circulated. Voice vote to approve, all voting aye, motion carried. OPEN FORUM Alexa Sheldon, Director of Aberdeen Downtown Association, and Jim Thares, area businessman and downtown property owner, spoke in favor of a two-way traffic proposal for Main Street South. CONSENT CALENDAR Motion by Ronayne, second by Novstrup to approve the following items on the consent calendar: SET HEARING DATE – of August 21, 2023 at 5:30 P.M. for the transfers of Retail On-Off Sale Malt Beverage & SD Farm Wine License and Package Off-Sale Liquor License from E- Z Stop Food Marts, Inc. dba E-Z Stop Food Mart, 421 Roosevelt Street South to EZ Stop, LLC dba E-Z Stop, 421 Roosevelt Street South SET HEARING DATE – of August 21, 2023 at 5:30 P.M. for Special One-Day Retail On- Sale Liquor License and Community Event Permit on September 7, 2023 for Storybook Land Uncorked at 2300 Twenty-Fourth Avenue NW SET BID DATE – of August 22, 2023 at 2:00 P.M. – Sanitary Sewer Pipe Lining COMMUNITY EVENT PERMIT – for Aberdeen Downtown Association Sizzlin’ Summer Nights Car Show on August 26, 2023 at Main Street South from Sixth Avenue SE to Railroad Avenue SE. REQUEST FOR STREET USE – (1) North Kline Street from Twelfth Avenue NE to  18447 Fourteenth Avenue NE for Neighborhood Block Party on August 23, 2023; (2) Dunlin Street in Meadowlark Development for Neighborhood Block Party on August 19, 2023; (3) 1200 and 1300 Blocks of North Penn Street from Twelfth Avenue NE to Fourteenth Avenue NE for Neighborhood Block Picnic on August 26, 2023 LICENSES – Residential Building Contractor – Danny Schneider/Energy Solutions of American; Residential Building Contractor – Steve Earnest/Midwest Solutions Group, LLC; Special Limited Plumbing License – Joseph McDonnell/McDonnell Plumbing & Hearing, LLC; Taxi Cab Driver – Edward Doane; Transient Merchant – James Kinner LOTTERY NOTICE – Aberdeen Central Athletic Booster Club – receive and place on file Voice vote to approve, all voting aye, motion carried. NEW BUSINESS 2024 BUDGET City Manager Joe Gaa submitted a 5-year Capital Improvement Plan and 2024 Budget proposal. PUBLIC HEARING AND APPROVAL OF TRANSFER OF RETAIL ON-OFF SALE MALT BEVERAGE & SD FARM WINE LICENESES Mayor Schaunaman opened a hearing on the applications of the transfers of Retail On-Off Sale Malt Beverage & SD Farm Wine Licenses: (1) from D&G Investments, Inc. dba Royale Casino, 202 Sixth Avenue SE to Royal Casino Aberdeen, LLC dba Royale Casino, 202 Sixth Avenue SE; (2) from GPM Enterprise, Inc. dba 4 Aces Casino, 202 Sixth Avenue SE, Suite B to Royal Casino Aberdeen, LLC dba 4 Aces Casino, 202 Sixth Avenue SE, Suite B; (3) from D&G Investments, Inc. dba Grande Casino, 913 Sixth Avenue SE to Grand Casino Aberdeen, LLC dba Grande Casino, 913 Sixth Avenue SE; and (4) from GPM Enterprise, Inc. dba Deuces Wild Casino, 915 Sixth Avenue SE to Grand Casino Aberdeen, LLC dba Deuces Wild Casino, 915 Sixth Avenue SE. Mayor Schaunaman closed the hearing and called for a vote. Motion by Ronayne, second by Novstrup to approve the transfers of Retail On-Off Sale Malt Beverage & SD Farm Licenses to Royal Casino Aberdeen, LLC and Grand Casino Aberdeen, LLC. Roll call vote to approve, all voting aye, motion carried. SURPLUS LOST/ABANDONED BICYCLES Police Chief Dave McNeil requested approval to declare surplus of lost and abandoned bicycles currently held in the Police Department lost and found inventory to the Lions Club of Aberdeen. Motion by Reinbold, second by Langer to approve declaring surplus of lost/abandoned bicycles to the Lions Club of Aberdeen. Voice vote to approve, all voting aye, motion carried. PURCHASE REDWAVE THREATID HAZARDOUS MATERIAL SPECTROMETER Fire Chief Joel Weig requested approval to purchase a Redwave ThreatID Hazardous Material Spectrometer from Safeware through Sourcewell Contract #080922-  18448 SAF PS & EM in the amount of $75,496.63. Discussion was held. Motion by Ronayne, second by Liebelt to approve the purchase of the Redwave ThreatID Hazardous Material Spectrometer from Safeware. Roll call vote to approve, all voting aye, motion carried. PAYMENT NO. 1 FOR MILWAUKEE AVENUE PAVEMENT REHAB PROJECT City Engineer Robin Bobzien requested approval of Payment No. 1 in the amount of $378,057.07 to Wright & Sudlow for work on the Milwaukee Avenue Pavement Rehab Project. Motion by Ronayne, second by Fouberg to approve Payment No. 1 in the amount of $378,057.07 to Wright & Sudlow for work on the project. Roll call vote to approve, all voting aye, motion carried. RECOMMENDATION ON BID FOR HIGH PRESSURE HYDRAULIC SEWER CLEANER City Engineer Robin Bobzien requested approval to award bid received from Flexible Pipe Tool for High Pressure Hydraulic Sewer Cleaner in the amount of $270,000.00. Discussion was held. Motion by Liebelt, second by Novstrup to approve the request to award bid for High Pressure Hydraulic Sewer Cleaner to Flexible Pipe Tool. Roll call vote to approve, all voting aye, motion carried. RECOMMENDATION ON BID FOR NEW BOOSTER STATION PUMPS & MOTORS City Engineer Robin Bobzien requested approval to award bid received from Dakota Pump, LLC for New Booster Station Pumps & Motors in the amount of $209,400.00. Motion by Johnson, second by Reinbold to approve the request to award bid for New Booster Station Pumps & Motors to Dakota Pump, LLC. Roll call vote to approve, all voting aye, motion carried. RECOMMENDATION ON BID FOR 2300 TONS OF DEICING SALT City Engineer Robin Bobzien requested approval to award bid received from Black Strap, Inc. for 2300 Tons of Deicing Salt in the amount of $212,589.00. Motion by Ronayne, second by Novstrup to approval the request to award bid for 2300 Tons of Deicing Salt to Black Strap, LLC. Roll call vote to approve, all voting aye, motion carried. APPOINTMENT OF KARL ALBERTS TO THE ABERDEEN HOUSING AUTHORITY BOARD Motion by Johnson, second by Novstrup to approve the appointment of Karl Alberts to the Aberdeen Housing Authority Board for a five-year term. Voice vote to approve, all voting aye, motion carried. PAYMENT REQUESTS FOR AIRPORT IMPROVEMENT PROJECTS City Manager Joe Gaa requested approval of the following payment for work on Airport Improvement Projects: Payment No. 3 – 3-46-0001-47-2022 GA Apron Reconstruction, PH. 1 to Sharpe Enterprise in the amount of $646,831.34; Payment No. 18 – 3-46-0001-47-2022 GA Apron Reconstruction, PH. 1 to Helms & Associates in the amount of $76,358.87; Payment No. 2A – 3-46-0001-50-2023 RWY 13/31 Rehab &  18449 Lighting Improvements to Reede Construction in the amount of $690,897.90; Payment No. 5 – 3-46-0001-49-2023 RWY 13/31 Rehab & Lighting Improvements to Helms & Associates in the amount of $62,859.35. Motion by Johnson, second by Ronayne to approve and authorize the City Manager to sign the payment requests for work on the Airport Improvement Projects. Roll call vote to approve, all voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Liebelt, second by Ronayne to approve payment of the bills listed for August 7, 2023 and payroll for the period from July 30, 2023 through August 12, 2023. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Helms & Associates 139,218.22, Marco Technologies 679.87, Linde Inc 4,225.00, Dakota Doors Incorporated 619.26, Dahme Construction 4,531.59, Hawkins Inc 204.00, Dakota Electronics 2,547.00, Dakota Pump & Control 836.74, Performance Oil 4,220.18, Cole Papers Inc 3,053.86, Flexible Pipe Tools 2,290.00, Jensen Rock & Sand Inc 71,471.68, Graham Tire Co 556.00, Direct Automation LLC 51,936.80, Auto Value Parts/Hedahls 480.98, House of Glass Inc 489.26, Jacobs Construction 392.00, Ken's Alignment 474.69, Lawson Products Inc 490.72, Mac's Inc 230.00, Sewer Duck Inc 142.00, Double A Plumbing LLC 438.92, Pantorium 16.00, Dakota Supply Group 8,299.94, Midstates Group 5,983.58, Safety Service Inc 725.21, Share Corp 4,066.64, Fay's Refrigeration LLC 306.12, Sherwin-Williams Co 565.82, Crawford Trucks & Equip 210.56, Stan Houston Equipment In 341.24, Wright & Sudlow 380,362.57, Fastenal Company 190.18, Great Northern 2,190.95, Totally Tubular MFG 89.54, Badger Meter Inc 171.06, Harms Oil Company 26,816.07, Honeywell Analytics Inc 1,050.00, Pressure Washer Central 271.50, M&T Fire & Safety Inc 812.88, Cartney Bearing Co 198.00, Shah Software Inc 25,761.00, Energy Laboratories Inc 206.48, Sd Department Health Lab 2,190.00, Climate Control 908.00, Pierson Ford-Lincoln-Merc 51,050.46, Traffic Control Corp 6,591.00, Univar Solutions USA Inc 4,992.00, Jarman's Water Systems 443.70, Dakotaland Autoglass Inc 399.30, MTI Distributing 1,147.29, Mcmaster-Carr Supply Co 3,047.07, Reede Construction Inc 690,867.90, Federal Express Corp 16.93, Century Business Products 160.58, Menards Inc 1,283.69, Aqua Pure Inc 350.00, Convention Visitors Bureau 32,022.48, Dakota Fluid Power Inc 570.95, Killoran Trucking & Broke 43,171.08, AT&T Cell 2,438.29, Ferguson Waterworks 68,804.47, Schmidt Construction Inc 2,035.70, Atco International 1,269.35, Matheson Tri-Gas Inc 171.81, Pomp's Tire Service 2,169.52, L&T Lawn Care LLC 225.00, General Traffic Controls 1,885.00, Sharpe Enterprises Inc 646,831.34, Vessco Inc 804.69, Aramark Uniform Svc 201.93, Morrison Const 49,706.47, Butler Machinery Co 656.99, Grainger 186.80, Sanitation Products Inc 2,501.96, Geffdog Designs 1,499.48, Cooper Animal Clinic P.C. 126.76, Crescent Electric Supply 753.71, Country Concrete/Landscaping  18450 2,809.95, Coast To Coast Solutions 386.25, JGE Inc 9,430.10, Harlow's Bus Sales Inc 15,092.90, A-1 Sanitation 8,477.88, Stryker Sales Corp 2,794.75, Aberdeen Area Humane Society 5,400.00, Linde Gas & Equip Inc 6.68, Taylor Healthcare Product 145.30, Guardian Life Ins Co 1,439.09, Napa Central 417.77, Sansio Inc 956.00, CWF Masonry & Construction 24,625.11, Jebro Inc 54,041.60, Mac Tools/D&D Distributing 600.00, Agtegra Cooperative 1,539.41, Runnings Supply Inc #14 2,714.00, Interstate Battery Arling 865.70, HR Green Inc 1,251.94, ODP Business Solutions LLC 115.10, Thein Well 955.00, Alex Air Apparatus 2 LLC 769.50, RMB Environmental Laboratories 1,400.00, Uniform Center 540.00, Pdl Connect Consulting LLC 3,500.00, Leidholdt Tool Sales LLC 934.81, Commercial Electronics 4,499.25, Wellmark BCBS 212,000.00, Northwestern Energy 150,000.00, Northern Electric 10,000.00, US Bank 64,994.37, US Bank 17,334.95, Elavon 250.00, Paymentech LLC 3,000.00, UPS 500.00, Larson, Steve 25.96, Grande Casino 23.34, Meidinger, Julie 368.60, Peterson, Charles 287.70, Sportsman Sales & Service 79.28, Platinum Properties 44.35, T&S Investments LLC 42.07, Victor, Audrey 5.02, Pate, Miranda 45.09, Wipf, Tyler 42.15, Aberdeen Homes LLC 45.34, Rudolph Jason 37.08. Payroll for the period from July 30, 2023 through August 12, 2023 and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 87,779.20; SD Retirement 162,455.16; Governing Body 3,435.71; City Manager 8,618.88; City Attorney 7,429.07; Finance 15,016.34; HR 8,985.05, Steele, Ann 29.21/hr.; Building 1,933.77; Computer 3,100.91, Hieb, Griffin 26.47/hr.; Planning/Zoning 17,071.01; Engineering 16,595.64; Police 148,694.56; Fire 135,501.61, Talmage, Robert 19.07/hr.; Housing/Building 9,201.34; Street 36,607.58; Traffic 9,849.12; Solid Waste 28,793.12; Transportation/Ride Line 22,767.43; Library 29,857.84; Parks, Rec & Forestry 202,770.02, Kramer, Trent 15.00/hr., Andresen, Alison 18.25/hr., Bettmann, Raelee 18.25/hr., Breyers, Greta 18.00/hr., Dennert, Ashton 20.00/hr., Dinger, Kennedy 20.00/hr., Bienvenu, Shayna 18.00/hr., Fischbach, Gwyn 20.00/hr., Fletcher, Samantha 19.00/hr., Barnes, Terrina 19.50/hr., O’Neill, Robin 20.00/hr., Orr, Kris 20.00/hr., Rigg, Fionna 19.00/hr., Ring, Jennifer 20.00/hr., Sommer, Jesse 19.00/hr., Swiontek, Tia 18.25/hr., Salzer-Whitney, Courtney 14.25/hr., Sears, Desiree 15.25/hr., Weisenburger, Brigette 22.00/hr., Carda, Erica 14.25/hr., Carlsgaard, Emma 13.00/hr., Dennert, Elsa 13.75/hr., Fischer, Jessalyn 13.00/hr., Lang, Alyson 14.25/hr., Mehlhaff, Katelyn 14.25/hr., Whitney, Olivia 13.25/hr., Kreber, Preston 14.00/hr.; Airport 19,277.62; Pipe 34,797.34; Water Treatment 19,474.54; Meter 1,875.60; Water Reclamation 19,232.13; Pump 12,502.29. Roll call vote to approve, all voting aye, motion carried. CITY MANAGER’S REPORT City Manager Joe Gaa recapped the Dakota Street and Milwaukee Avenue Projects. Gaa read a letter addressed to City Council regarding the Aberdeen Aquatic Center.  18451 Mayor Schaunaman and Gaa recapped the water quality letter that was mailed out. ADJOURNMENT There being no further business, motion by Ronayne, second by Reinbold to adjourn the meeting. Voice vote to adjourn, all voting aye, motion carried. The meeting adjourned at 6:10 P.M. Prepared by Amanda Kamphuis for the Finance Office. /s/ Jordan McQuillen, Finance Officer