Aberdeen City Council

18567 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, February 20, 2024 at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Josh Rife via teleconference, Alan Johnson, Justin Reinbold, Tiffany Langer via teleconference, and David Novstrup. Mayor Travis Schaunaman was absent. City Council Member Alan Johnson presided over the meeting as Deputy Mayor. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Jay Tobin, Amber Schwab, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Deputy Mayor Johnson led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Reinbold, second by Ronayne to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Novstrup, second by Reinbold to approve the minutes of the January 22, 2024, as amended to include the addition of issued refund checks, the minutes of February 5, 2024, as published, and payroll section of City Council Meeting Minutes of February 5, 2024, as amended. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Ronayne, second by Novstrup to approve the following items on the consent calendar: LOTTERY NOTICE – receive and place on file: 4J Foundation – Bingo on February 29, 2024, and Sunrise Lodge #211 Masonic – Bingo on March 3, 2024 FINANCE OFFICE TREASURY REPORT FOR Q3 AND Q4, 2023 – receive and place on file. SET BID DATE OF MARCH 12, 2024, AT 2:00 P.M. for Aberdeen Regional Airport - 2024 Chilled Water Improvements  18568 SET BID DATE OF MARCH 5, 2024, AT 2:00 P.M. for Public Works – North Kline Street Storm Sewer Improvements Project SS-2024-1 Voice vote to approve, all present voting aye, motion carried. NEW BUSINESS APPROVAL OF APPOINTMENT OF SPENCER SOMMERS TO THE BOARD OF ZONING ADJUSTMENT AS AN ALTERNATE MEMBER BEGINNING MARCH 14, 2024 Community Development Director Ken Hubbart discussed the appointment of Spencer Sommers. Motion by Ronayne, second by Fouberg to approve the appointment of Spencer Sommers to the board of zoning adjustment as an alternate member beginning March 14, 2024. Voice vote to approve, all present voting aye, motion carried. APPROVAL OF FIRST READING AND PASSAGE OF RESOLUTION DESIGNATING THE COMMUNITY DEVELOPMENT DIRECTOR TO APPROVE CERTAIN PLATS Community Development Director Ken Hubbart presented resolution 24-02-01R. Motion by Reinbold, second by Ronayne to approve the first reading and passage of resolution 24- 02-01R, designating the Community Development Director to approve certain plats. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF PROPERTY TAX AND SPECIAL ASSESSMENT ABATEMENTS FOR PROPERTY IN CITY LIMITS City Finance Officer Jordan McQuillen discussed the property tax and special assessment abatements for property described as: 402 Lloyd St N in the amount of $3,221.10, 810 2nd Ave NE for $2,507.34, 912 3rd St S in the amount of $1,828.77, 1400 9th Ave SW in the amount of $16.98, and 1118 Aldrich St S in the amount of $9,092.49. The Brown County Commission has approved abatement of their share of taxes. Motion by Ronayne, second by Novstrup to approve the property tax and special assessment abatements for property in city limits. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF AIRPORT IMPROVEMENT PROJECT CHANGE ORDERS AND PAY REQUESTS: 1. Change Order 1A for AIP Project #3-46-0001-49-2023 Rwy 13/31 Rehabilitation and Lighting Improvements in the amount of -$19,030.25, 2. Payment request to Helms & Associates for AIP Project #3-46-0001-43-2021 Taxiway Geometry Improvements, in the amount of $58.09, 3. Payment request to Helms & Associates for AIP Project #3-46-0001-47-2022 GA Apron Reconstruction, Ph. I in the amount of  18569 $214.68, 4. Payment request to Helms & Associates for AIP Project #3-46-0001-49-2023 Rwy 13/31 Rehabilitation and Lighting Improvements in the amount of $5,436.23, 5. Payment request to Reede Construction Inc for AIP Project #3-46-0001-49-2023 Runway 13/31 Rehabilitation and Lighting Improvements – Bid Schedule A1/A2 in the amount of $9,305.21, 6. Payment request to Reede Construction Inc for AIP Project #3-46-0001-50- 2023 Runway 13/31 Rehabilitation and Lighting Improvements – Bid Schedule A in the amount of $146,600.20, 7. AIP Project #3-46-0001-51-2024 GA Apron Reconstruction Phase II – Design in the amount of $43,452.80 Transportation Director Rich Krokel discussed the payments. Motion by Liebelt, second by Ronayne to approve airport improvement project change orders and pay requests. Roll call vote to approve, all present voting aye, motion carried. POSSIBLE APPROVAL OF PURCHASE OF WATER METER COMPONENTS FROM METERING & TECHNOLOGY SOLUTIONS City Engineer Stu Nelson discussed the purchase. Motion by Liebelt, second by Reinbold to approve the purchase of water meter components from Metering & Technology Solutions. Roll call vote to approve, all present voting aye, motion carried. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Ronayne, second by Novstrup to approve payment of the bills listed for February 20, 2024. Roll call vote to approve, all present voting aye, motion carried. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Dakota County Library 34.03, Midwest Alarm Company 328.05, Chris Scott 54.00, Aberdeen Chamber Of Commerce 850.00, Justice Fire & Safety Inc. 1,000.00, Animal Care Clinic 394.24, Helms & Associates 67,354.84, Marco Technologies LLC 215.18, RDO Equipment Co. 17,077.89, Brown County Landfill 18,128.00, Linde Inc. 7,224.09, Kone Inc. 2,292.57, Dakota Doors Incorporated 86.73, Northern Plains Animal Health 238.10, Leidholt Electric LLC 786.90, City Treasurer 37.40, Dahme Construction 2,653.04, Dakota Electronics 1,598.00, Don's Builders Hardware 377.45, Hepper's 45.99, Performance Oil & Lubricant 494.91, Cole Papers Inc. 5,163.43, Farm Power Mfg. Inc. 129.20, Vander Haags Inc. 1,677.16, Graham Tire Co. 783.16, Direct Automation LLC 2,729.54, Auto Value Parts/Hedahls 2,290.95, Glenn Bitz 400.00, House Of Glass Inc. 4,975.52, Sd Redbook Fund 175.00, Kesslers Inc. 61.22, Automatic Building Control 240.00, Lawson Products Inc. 631.22, Steven Lust Automotive 280.97, M-B  18570 Companies Inc. 552.05, Mac's Inc. 1,364.38, RDO Equipment-Aberdeen 15,520.63, Sewer Duck Inc. 400.00, Grote Sheet Metal Inc. 6,100.00, B & B Contracting 1,820.00, Double A Plumbing LLC 2,953.51, CenturyLink 1,087.36, A & B Business Solutions 12,684.50, Pantorium 16.00, Dakota Supply Group 3,736.22, Graymont (Wi) LLC 27,130.56, Midstates Group 12,648.23, Safety Service Inc. 1,121.72, Avera St Luke's Hospital 6,568.31, Spring Hill Press LLC 775.00, Schwan Welding & Boiler 3,260.66, Share Corp 3,866.37, Fay's Refrigeration LLC 204.08, Sherwin-Williams Co. 280.53, Gary's Auto Body & Access 1,175.00, Crawford Trucks & Equipment 6,204.92, Sodak Sports 520.00, Town & Country Lumber Inc. 2,095.19, Weismantel Rent All 90.00, Western Area Power Adm 4,515.77, Diesel Machinery Inc. 113.98, Gale/Cengage Learning 54.39, Police Exec Research Forum 200.00, Fastenal Company 92.12, Totally Tubular Mfg. 50.25, Banner Associates Inc. 117,125.00, Badger Meter Inc. 584.88, Metering & Technology Solutions 22,297.50, Olson's Pest Technicians 400.00, Dakota Pump Inc. 2,887.50, Harms Oil Company 22,817.05, Ladner Electric 4,080.82, Northern Truck Equip 8,405.00, Aberdeen Exchange Club 93.00, Harms Heating And Cooling 7,630.97, Tim Reed 549.00, Sd Animal Industry Board 100.00, Dependable Sanitation 25,655.32, Ashley Geist-Cusick 882.00, Center Point Large Print 381.12, Western States Fire Protection 24,535.00, Joe Fitz 40.00, Aberdeen Community Theatre 15,000.00, Pressure Washer Central 60.50, Hard Deck Aviation LLC 70.00, Mark Grote 168.00, Troy Denelsbeck 100.00, Sleuth Software 2,093.00, Cartney Bearing Co. 110.03, Energy Laboratories Inc. 94.40, Caleb Crosby 162.00, Titan Access Productivity 2,473.89, Hub City Radio 4,503.13, Winter Equipment Company 1,087.78, Climate Control 189.95, Pierson Ford-Lincoln-Mercury 94.71, West Payment Center 383.74, Uline 906.96, Rick's Heating/Air Conditioning 470.95, Goodway Technologies Corp. 713.79, Active Data Systems Inc. 850.00, Dakota Broadcasting LLC 500.00, Livestock Specialist Inc. 774.46, Northern Valley Communications 465.65, MTI Distributing 79,151.75, Kirk's Auto 8,454.12, Dakota Fence Co. 115,700.00, McMaster-Carr Supply Co. 510.57, Pontem Software 2,160.00, William Cantalope 40.00, Ryan's Carpet Cleaning 582.50, Reede Construction Inc. 155,905.41, Otis Elevator Company 775.00, Quill Corporation 183.08, Federal Express Corp 79.78, Ken's Superfair Foods 1,832.86, Claims Associates Inc. 250.00, LTS Distributing 595.00, O’Reilly Auto Parts 417.10, Sd Secretary Of State 30.00, Jerome Wild 288.00, Century Business Products 1,122.78, Sanford Health 1,290.00, Menards Inc. 7,255.51, Shannon Broderson 120.00, Bound Tree Medical LLC 4,356.05, Overdrive Inc. 1,054.13, Aberdeen Hockey Assn. 8,568.00, Dezurik Inc. 138.86, Convention Visitors Bureau  18571 67,048.42, Dakota Fluid Power Inc. 2,236.38, McQuillen Creative Group 131.25, Borns Group 3,520.97, FP Mailing Solutions 64.50, Killoran Trucking & Brokerage 40,528.00, Impact Janitorial 3,675.25, Safe Harbor 2,500.00, Double D Body Shop 351.22, Confluence 4,007.95, David's Lawn & Snow 375.00, IAFC 1,290.00, Matheson Tri-Gas Inc. 195.43, Gardner Locksmith 120.00, CommTech Inc. 149.99, Pomp's Tire Service 26.50, MV Sport- MV Corp Inc. 8,197.27, Dakota Oil 923.04, Advance Auto Parts 158.11, Hase Plumbing & Heating 398.25, Karlen Specialties 1,499.22, JBT Aerotech Corp 1,071.45, Jordan C Menken 152.00, Dawn Thorstenson 54.00, Ashley Furniture Outlet 5,987.64, Ingram Library Services 10,042.93, Vollan Oil Co. 14,637.38, Stuart Nelson 40.00, Steve Markley 128.00, Plunkett's Pest Control 483.58, Pro Ag Supply Inc. 123.48, John Kersten 2,984.44, Blair Smith 114.95, Carrot-Top Industries 633.25, Randy Murphy 140.00, Aberdeen Chrysler Center 600.00, Midwest Tape 1,072.90, Derksen Floors Inc. 69,900.00, Midcontinent Communications 145.42, Aramark Uniform Svc. 2,751.36, Applied Concepts Inc. 126.00, Curt Fredrickson 96.00, New Deal Deicing 29,535.00, Butler Machinery Co. 2,453.80, JGE Rental Equipment LLC 50.00, Grainger 148.43, Sanitation Products Inc. 5,614.15, Darcy Schock 219.99, Geffdog Designs 8,580.56, Jefferson Partners LP 729.94, Cooper Animal Clinic P.C. 39.12, Crescent Electric Supply 496.84, My Place Hotel-Aberdeen 348.00, Coast To Coast Solutions 1,946.43, Innovative Interfaces Inc. 2,968.13, JGE Inc. 1,284.39, Builders FirstSource Inc. 86.66, Harlow's Bus Sales Inc. 1,627.43, Diamond Dry Cleaning 61.31, Aberdeen Area Humane Society 5,400.00, Linde Gas & Equip Inc. 2,111.54, G & R Controls Inc. 8,400.50, Eitan Group North America 1,455.46, Tri-State Water Inc. 93.50, Domino's Pizza 569.06, Swanson Electric 592.86, Kanopy, Inc. 168.00, Napa Central 368.07, Masterpieces Puzzle Co. 1,389.00, Sansio Inc. 956.00, My Place Hotel - Ft Pierre 654.00, Robyn Ewalt 157.50, Erange Inc. 400.00, Hub City Roofing Inc. 650.00, Nutri-Systems Corporation 133.08, Stuart Donaldson 100.00, CWF Masonry & Construction 10,540.26, Mac Tools/D&D Distributing 230.00, Lyla Agius Designs 195.00, Carla Krege 40.00, Daniel Orr 120.00, Hillyard Sioux Falls 1,204.41, Jackie Witlock 312.28, Megan Kusler 140.00, Atlas Carbon Llc 34,928.08, Transource Truck & Equipment 264.29, Stephanie Sorensen Phd 2,600.00, Blackstrap Inc. 2,341.25, Autozone 29.99, Jonathon Murdy 2,500.00, Runnings Supply Inc. #14 4,444.92, Interstate Battery Arling 155.95, Jon Murdy-Reim Expense 45,176.54, Cardconnect 325.00, Triplec Pros Window Clean 2,500.00, Austin Fischbach 100.00, Daco.Tah Paper Co. 5,858.04, Verizon Wireless 80.82, Sunset Law Enforcement 770.00, National Business Furniture 4,279.08, Connections Inc. Eap 417.20, Melony Rae Malsom 75.00, Andrew  18572 Rohrbach 36.00, Mia Hinsz 176.00, Reese Johnson 144.00, Abby Meister 64.00, Perry Carlson 180.00, Amber Hanson 135.00, Platinum Auto Spa 30.00, Frontier Precision Inc. 5,750.00, Nextiva Inc. 5,601.62, Joshua Dilling 36.00, Virtower LLC 6,000.00, Destin Spellman 40.00, Knox Company 1,877.00, Tiffany Hoeft 281.25, Mammoth Sports Construction 3,500.00, Josh Devries 168.00, Alfonso Ocampo 168.00, Nathan Trauger 168.00, Library Furniture Int'l 2,658.00, Mill Pond Sales LLC 81.00, Indelco Plastics Corporation 28,829.60, Aberdeen Swim Club 10,000.00, Century Link 5,793.19, Benefit Resource 755.80, SD Department of Revenue 11,699.46, Homes Are Possible, Inc. 1,841,212.91 Roll call vote to approve, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien introduced Economic Development and Public Information Officer Amber Schwab. Employee milestones included the following: Cheryl Kolb serving 5-years at Aberdeen Regional Airport, Brad Wolf serving 10-years at Aberdeen Police Department, Ricky Hoon serving 15-years at Public Works, Charles Forrest serving 20-years at Parks and Rec. Aberdeen Day in Pierre will take place on Thursday, February 22, 2024. EXECUTIVE SESSION Motion by Ronayne, second by Reinbold to move into executive session at 5:53 p.m. to consult with legal counsel to discuss litigation and contract matters and to prepare for contract negotiations, pursuant to SDCL §1-25-2(3) and (4). No council action occurred during executive session. Voice vote to approve, all present voting aye, motion carried. Motion by Fouberg, second by Reinbold to move out of executive session at 6:32 p.m. Voice vote to approve, all present voting aye, motion carried. ADJOURNMENT There being no further business, motion by Reinbold, second by Fouberg to adjourn the meeting. Voice vote to adjourn, all voting aye, motion carried. The meeting adjourned at 6:33 p.m. Prepared by Steven Thithavong for the Finance Office. /s/ Jordan McQuillen, Finance Officer