Aberdeen City Council

18591 MINUTES ABERDEEN CITY COUNCIL MEETING City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, March 25, 2024, at 5:30 p.m., regular meeting of the City Council. CALL TO ORDER MEETING ROLL CALL Present at roll call were City Council Members Rob Ronayne via teleconference, Erin Fouberg, Charlotte Liebelt, Josh Rife, Alan Johnson, Justin Reinbold, Tiffany Langer, and Mayor Travis Schaunaman. Council Member David Novstrup was absent. City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen. PLEDGE OF ALLEGIANCE Mayor Schaunaman led the Pledge of Allegiance. APPROVAL OF AGENDA Motion by Reinbold, second by Rife to approve the agenda. Voice vote to approve, all present voting aye, motion carried. MINUTES Motion by Liebelt, second by Fouberg to approve the minutes of the March 18, 2024, City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried. OPEN FORUM No one appeared in open forum to address the Council. CONSENT CALENDAR Motion by Reinbold, second by Liebelt to approve the following items on the consent calendar: 2023 UNAUDITED FINANCIAL REPORT – receive and place on file MINUTES of Aberdeen Airport Board Meeting, February 9, 2024, Park & Recreation Board Meeting, January 3, 2024, and February 7, 2024, Board of Zoning and Adjustment Meeting, February 8, 2024, and City Planning Commission Meeting, February 20, 2024 PETITION OF VOLUNTARY ANNEXATION – refer petition to City Engineer, City Attorney, and Planning/Zoning Director for recommendations: Beginning at the West 1/4 corner of Section 16 T123N R63W of the 5th P.M., Brown County South Dakota, thence S01°13’01”E a distance of 548.51 feet along the west section line of said Section 16, thence  18592 N89°15’13”E a distance of 40.00’ to the NW property corner of Lot 2 Steele’s Quarter First Addition, this being THE POINT OF BEGINNING OF TRACT 1, thence N01°13’01” W a distance of 207.92 feet along the eastern right of way line of Brown County Highway 19, thence North 88°46’45” East a distance of 5.0 feet thence N01°13’01” W a distance of 10.0 feet, thence S 88°46’45” W a distance of 5.0 feet, thence N01°13’01”W a distance of 161.97 feet, thence N88°22’26”E a distance of 246.50 feet, thence S01°13’01”E a distance of 383.68 to the NE property corner of Lot 2 Steele’s Quarter First Addition, thence along the north property line of Lot 2 Steele’s Quarter First Addition S89°15’13”W a distance of 246.50 feet to the point of beginning of said Tract 1 containing 2.16 acres, more or less SET BID DATE for April 9, 2024, until 2:00 p.m. for 3rd Avenue Se & Roosevelt Traffic Signal Improvements LOTTERY NOTICE – Receive and place on file for Aberdak Club – Lottery (raffle) beginning April 25, 2024, through September 30, 2024, and Aberdeen Sertoma Club – Bingo on April 28, 2024 Voice vote to approve, all present voting aye, motion carried. OLD BUSINESS APPROVAL OF SECOND READING AND FINAL ADOPTION OF ORDINANCE 24- 03-03, AN ORDINANCE SUPPLEMENTING THE 2024 BUDGET TO APPROPRIATE FUNDS FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES, AND EXPENDITURES Finance Officer Jordan McQuillen presented the second reading. Motion by Reinbold, second by Rife for approval of second reading and final adoption of Ordinance 24-03-03, an ordinance supplementing the 2024 budget to appropriate funds for various unanticipated projects, activities, and expenditures. Roll call vote to approve, all present voting aye, motion carried. NEW BUSINESS MARKETING UPDATE FROM THE ABERDEEN AREA CONVENTION AND VISITORS BUREAU Executive Director Casey Weismantel presented the Aberdeen Area Convention and Visitors Bureau marketing update. Discussion was held. APPROVAL OF THE TRANSFER OF PACKAGE (OFF-SALE) LIQUOR FROM JEFF RICH, DBA J BAR, 420 SOUTH MAIN STREET, TO EAGLE RIVER LLC, DBA STREET CORNER ABERDEEN, 715 N 10TH STREET AND TRANSFER OF RETAIL  18593 (ON-SALE) LIQUOR FROM JEFF RICH, DBA J BAR, 420 SOUTH MAIN STREET, TO PLAZA RENTALS LLP, DBA PLAZA RENTALS LLP, 813 CIRCLE DRIVE Deputy Major Johnson presided over the alcohol license transfer. City Attorney Ron Wager reviewed the transfers and provided background information on the public hearing held on March 18, 2024. Discussion was held. Motion by Reinbold, second by Rife to approve the transfer of Package (Off-Sale) Liquor from Jeff Rich, dba J Bar, 420 South Main Street, to Eagle River LLC, dba Street Corner Aberdeen, 715 N 10th Street and transfer of Retail (On-Sale) Liquor from Jeff Rich, dba J Bar, 420 South Main Street, To Plaza Rentals LLP, dba Plaza Rentals LLP, 813 Circle Drive. Roll call vote to approve, with Councilman Ronayne and Mayor Schaunaman abstaining. All present voting aye, motion carried. PUBLIC HEARING AND APPROVAL OF NEW RETAIL (ON-OFF SALE) MALT BEVERAGE & SD FARM WINE ALCOHOL LICENSE FOR DOLGEN MIDWEST, LLC, 100 MISSION RIDGE, GOODLETTSVILLE, TENNESSEE DBA DOLLAR GENERAL STORE #30117, 600 FIFTH AVENUE NORTHWEST, ABERDEEN, SOUTH DAKOTA AND NEW RETAIL (ON-OFF SALE) WINE AND CIDER ALCOHOL LICENSE FOR DOLGEN MIDWEST, LLC, 100 MISSION RIDGE, GOODLETTSVILLE, TENNESSEE DBA DOLLAR GENERAL STORE #30117, 600 FIFTH AVENUE NORTHWEST, ABERDEEN, SOUTH DAKOTA Mayor Travis Schaunaman opened the hearing for the new alcohol licenses. Motion by Ronayne, second by Rife to approve the new Retail (On-Off Sale) Malt Beverage & SD Farm Wine alcohol license for Dolgen Midwest, LLC, 100 Mission Ridge, Goodlettsville, Tennessee dba Dollar General Store #30117, 600 Fifth Avenue Northwest, Aberdeen, South Dakota and new Retail (On-Off Sale) Wine And Cider alcohol license for Dolgen Midwest, LLC, 100 Mission Ridge, Goodlettsville, Tennessee dba Dollar General Store #30117, 600 Fifth Avenue Northwest, Aberdeen, South Dakota. Roll call vote to approve, all present voting aye, motion carried. APPROVAL AND AUTHORIZATION OF CITY MANAGER TO SIGN THE PROFESSIONAL SERVICES AGREEMENT WITH COMMUNITY PARTNERS RESEARCH, INC., AS APPROVED BY THE CITY ATTORNEY, FOR THE DEVELOPMENT AND COMPLETION OF THE ABERDEEN HOUSING STUDY IN THE AMOUNT OF $22,900 Community Development Director Ken Hubbart presented the housing study. Motion by  18594 Johnson, second by Ronayne to approve and authorize City Manager to sign the Professional Services Agreement with Community Partners Research, Inc., as approved by the City Attorney, for the development and completion of the Aberdeen Housing Study in the amount of $22,900. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF RECOMMENDATION TO AWARD THE BID FOR THE ABERDEEN REGIONAL AIRPORT 2024 CHILLED WATER IMPROVEMENTS TO CDJ ELECTRIC PLUMBING AND HEATING IN THE AMOUNT OF $41,725 FOR THE BASE BID AND IN THE AMOUNT OF $25,522.90 FOR THE ALTERNATE BID #1 AND TO AUTHORIZE CITY MANAGER AND CITY FINANCE OFFICER TO SIGN ALL NECESSARY DOCUMENTS AFTER CITY ATTORNEY’S REVIEW AND APPROVAL Transportaiton Director Rich Krokel presented the recommendation to award the bid. Motion by Johnson, second by Liebelt to approve the recommendation to award the bid for the Aberdeen Regional Airport 2024 Chilled Water Improvements to CDJ Electric Plumbing and Heating in the amount of $41,725 for the base bid and in the amount of $25,522.90 for the Alternate Bid #1 and to authorize City Manager and City Finance Officer to sign all necessary documents after City Attorney’s review and approval. Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO AUTHORIZE THE CITY MANAGER TO SIGN FOR PAYMENT TO VERN EIDE IN THE AMOUNT OF $8,708.40 FOR PURCHASE OF 2024 HONDA ODYSSEY Transportation Director Rich Krokel presented the purchase. Motion by Liebelt, second by Reinbold to approve and authorize the City Manager to sign for payment to Vern Eide in the amount of $8,708.40 for purchase of 2024 Honda Odyssey. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF CONSIDERATION OF APPLICATION FOR ABATEMENT OF PROPERTY TAX City Finance Officer Jordan McQuillen presented application for abatement of property taxes for Forte of Aberdeen, LLC, Parcel 31386, in the amount of $1,856,901 and Dakota Estates III, LLC, Parcel 31387, in the amount of $1,753,999. McQuillen stated that these two parcels are located within the boundaries of Tax Increment Finance District (TIF) #35. On December 20, 2021, the Aberdeen City Council approved an amended version of Resolution 21-11-02R, which established terms and conditions for the creation of TIF #35. This resolution included a provision that the developer is not required to waive the  18595 discretionary formula for assessed value and TIF #35 was approved unanimously by those present. Discussion was held. Motion by Johnson, second by Langer for approval of consideration of application for abatement of property tax. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF FIRST READING OF ORDINANCE 24-03-01, AN ORDINANCE AMENDING THE ZONING REGULATIONS OF THE ABERDEEN CITY CODE AUTHORIZING ADMINISTRATIVE EXCEPTIONS Community Development Director Ken Hubbart presented the ordinance. Motion by Reinbold, second by Langer to approve the First Reading of Ordinance 24-03-01, an ordinance amending the zoning regulations of the Aberdeen City Code Authorizing Administrative Exceptions. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF FIRST READING OF ORDINANCE 24-03-02, AN ORDINANCE AMENDING THE ABERDEEN CITY CODE REGARDING THE ENFORCEMENT OF ZONING VIOLATIONS Community Development Director Ken Hubbart presented the ordinance. Motion by Johnson, second by Reinbold to approve the first reading of Odinance 24-03-02, an ordinance amending the Aberdeen City Code regarding the enforcement of zoning violations. Roll call vote to approve, all present voting aye, motion carried. APPROVAL TO AUTHORIZE THE CITY MANAGER TO SIGN THE BID FROM TIM REED FOR RODENT CONTROL AND PIGEON CONTROL SERVICES FOR STRIPED GOPHER AT $25.00 EACH, POCKET GOPHER AT $50.00 EACH, AND $549.00 PER MONTH FOR PIGEON CONTROL City Engineer Stuart Nelson presented the bid award. Motion by Reinbold, second by Johnson to approve and authorize the City Manager to sign the bid from Tim Reed for rodent control and pigeon control services for striped gopher at $25.00 each, pocket gopher at $50.00 each, and $549.00 per month for pigeon control. Roll call vote to approve, all present voting aye, motion carried. APPROVAL OF THE BID RECOMMENDATIONS FOR THE FOLLOWING PROJECTS: 1. PROJECT CONC-2024-1, STREET MAINTENANCE CONCRETE REPAIR 1, BID IN THE AMOUNT OF $154,812.18 BY CWF CONCRETE & MASONRY OF ABERDEEN, SD, 2. PROJECT CONC-2024-3, ANNUAL CONCRETE WORK, BID IN THE AMOUNT OF $147,010.50 BY CWF CONCRETE & MASONRY OF ABERDEEN, SD, 3. PROJECT CONC-2024-4, ACCESSIBLE SIDEWALK QUADRANT  18596 IMPROVEMENTS, BID IN THE AMOUNT OF $136,319.25 BY CWF CONCRETE & MASONRY OF ABERDEEN, SD, AND 4. PROJECT ST-2024-1, MILL AND OVERLAY IMPROVEMENTS, BID IN THE AMOUNT OF $703,951.83 BY DAHME CONSTRUCTION CO. OF ABERDEEN, SD City Engineer Stuart Nelson presented the bid recommendations. Motion by Reinbold, second by Langer to approve the bid recommendations for the following projects: 1. Project Conc-2024-1, Street Maintenance Concrete Repair 1, bid in the amount of $154,812.18 by CWF Concrete & Masonry Of Aberdeen, SD, 2. Project Conc-2024-3, annual concrete work, bid in the amount of $147,010.50 By CWF Concrete & Masonry Of Aberdeen, SD, 3. Project Conc-2024-4, Accessible Sidewalk Quadrant Improvements, bid in the amount of $136,319.25 by CWF Concrete & Masonry Of Aberdeen, SD, and 4. Project St-2024-1, Mill and Overlay Improvements, bid in the amount of $703,951.83 by Dahme Construction Co. of Aberdeen, SD. Roll call vote to approve, all present voting aye, motion carried. DISCUSSION REGARDING VIDEO LOTTERY MACHINE PLACEMENT ON PROPERTIES IN THE COUNTY IN CLOSE PROXIMITY TO CITY LIMITS City Attorney Ron Wagner presented video lottery machine placement on properties in the county in close proximity to city limits. Discussion was held. REVIEW AND APPROVAL OF CLAIMS AND PAYROLL Motion by Reinbold, second by Johnson to approve payment of the bills listed for March 25, 2024, and payroll for the period from March 10, 2024, through March 23, 2024. Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Matt Collins 2,288.12, Aberdeen Chamber Of Commerce 30.00, Marco Technologies LLC 155.52, WasteCorp Pumps LLC 808.23, City Treasurer 37.40, Dakota Pump & Control 21,983.99, Cole Papers Inc. 4,001.65, Direct Automation LLC 984.97, House Of Glass Inc. 3,789.97, Kesslers Inc. 56.32, Mac's Inc. 10.76, Share Corp 2,732.43, Sd Retirement System 2,106.20, Stan Houston Equipment Inc. 116.50, Fastenal Company 220.99, Banner Associates Inc. 234,250.00, Mattern Electric 483.43, Macqueen Emergency Group 2,458.71, Tim Reed 549.00, Dependable Sanitation 514.00, Hoven Auto Repair 188.42, McMaster-Carr Supply Co. 2,123.15, Otis Elevator Company 1,838.88, Towing Plus 200.00, O’Reilly Auto Parts 108.21, Menards Inc. 5.70, Convention Visitors Bureau 17,653.72, NSU Finance & Administration 15.00, Pomp's Tire Service 948.40, Meierhenry Sargent LLP 15,000.00, Geffdog Designs 1,215.74, A-1 Sanitation 14,337.18, Linde Gas & Equip Inc.  18597 106.37, Guardian Life Ins Co. 1,297.68, Napa Central 156.73, Runnings Supply Inc #14 279.66, Westgate Center For Leade 375.00, Stern Oil Company Inc. 1,903.29, Sunflower Cleaning Service 3,777.00, United Parcel Service 1,000.00, Elavon Merchant Services 300.00, Paymentech LLC 4,000.00, Dacotah Bank 150.00, Wellmark BCBS 220,000.00, Optilegra 12.92, Elain Kolb 300.00 Payroll for the period from March 10, 2024, through March 23, 2024, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance: EFTPS 158,301.81, SD Retirement System 94,430.59, City Council 3,521.63, City Manager 8,725.75, City Attorney 8,054.05, Finance 17,757.54, HR 8,498.41, City Hall 2,031.37, Computer 5,487.97, Community Development 16,048.00, Engineering 12,934.69, Police 160,028.21, Kyle Fadness 34.72/hr, Clayton Innis 29.94/hr, Anne Weig 25.19/hr, Fire 148,551.34, Bldg. Inspect 7,108.95, Street 35,894.11, Traffic 8,504.87, Solid Waste 21,815.37, Transit 24,945.30, Library 30,238.65, Economic Development 2,919.20, Cemetery 4,225.24, Mosquito Control 529.37, Meals on Wheels 650.52, PRF Admin 12,232.38, Recreation 13,044.23, PR ARCC 15,195.00, Rebecca Severson 19.00/hr, Morgan Mews 15.50/hr, Taylor Thorstenson 13.25/hr, PRF Dome 5,689.00, Senior Ctr 5,632.00, Parks 20,157.16, Wylie Park 9,211.83, Forestry 8,929.90, Airport 21,840.03, Utilities General 32,517.84, Jared Hilsendeger 18.50/hr, LeRoy Conn 21.19/hr, Water Treatment 20,401.27, Utility Water 2,169.50, Water Reclamation 20,062.20, Utility Sewer 7,688.79, Rec Enterprise 634.77, ARCC Enterprise 9,368.24, Campground 1,729.47, Golf 6,464.87. Roll call vote to approve with Councilwoman Fouberg abstaining to Dacotah Bank, all present voting aye, motion carried. CITY MANAGER’S REPORT City Manager Robin Bobzien discussed budgeting processes, meeting with the Board of Water and Natural Resources regarding WINS project, water tower and transmission line, funding for wastewater treatment plant, water reclamation project funding and snow removal process discussion with City Engineer Stuart Nelson. ADJOURNMENT There being no further business, motion by Rife, second by Johnson to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 7:00 p.m. Prepared by Steven Thithavong for the Finance Office. /s/ Jordan McQuillen, Finance Officer