Aberdeen City Council

19010 1 MINUTES 2 ABERDEEN CITY COUNCIL MEETING 3 City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South 4 Dakota, December 15, 2025, at 5:30 p.m., regular meeting of the City Council. 5 CALL TO ORDER 6 MEETING ROLL CALL 7 Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte 8 Liebelt, Rich Ward, Talmage Ekanger, Chad Nilson, David Novstrup, and Mayor Travis 9 Schaunaman. Council member Alan Johnson was absent. 10 City Staff present were Dave McNeil, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, 11 Rich Krokel, Tanner Jondahl, Amanda Fischer, Matt Braun, and Jordan McQuillen. 12 PLEDGE OF ALLEGIANCE 13 Mayor Schaunaman led the Pledge of Allegiance. 14 APPROVAL OF AGENDA 15 Motion by Nilson, second by Liebelt, to approve the agenda. Voice vote to approve, all 16 present voting aye, motion carried. 17 MINUTES 18 Motion by Ekanger, second by Ward, to approve the minutes of December 1, 2025, City 19 Council Meeting, as circulated and minutes of December 8, 2025, Work Session as amended to 20 correct the start time of the work session meeting from 5:30 to 4:00 PM. Voice vote to approve, 21 all present voting aye, motion carried. 22 OPEN FORUM 23 No one appeared in open forum to address the Council. 24 CONSENT CALENDAR 25 Motion by Ronayne, second by Ward, to approve the following items on the consent calendar: 26 NEW SIDEWALK CONTRACTOR – Milesone Contracting LLC 27 NEW ADVERTISING/SIGN HANGING LICENSE – Rosenbaum’s Signs 28 SET PUBLIC HEARING ON DECEMBER 22, 2025, at 5:30 p.m. for a new Retail On- 29 Off Sale Malt Beverage & SD Farm Wine License for Pop’s Bayou Mamas LLC dba Pops Big 30 Easy at 414 S Main St 31 SET PUBLIC HEARING ON DECEMBER 22, 2025, at 5:30 p.m. for a new Retail On-  19011 1 Off Sale Wine and Cider License for Pop’s Bayou Mamas LLC dba Pops Big Easy at 414 S Main 2 St 3 2026 RETAIL LIQUOR, PACKAGE LIQUOR, AND RETAIL WINE LICENSE 4 RENEWALS for various businesses in the city of Aberdeen, SD 5 AUTHORIZE CITY MANAGER TO EXECUTE AND SIGN ARPA 6 REIMBURSEMENT REQUEST NO. 5 seeking reimbursement for contracting fees in the amount 7 of $2,983,008.69 8 AUTHORIZE CITY MANAGER TO EXECUTE AND SIGN SRF LOAN 9 REIMBURSEMENT REQUEST NO. 6 seeking reimbursement for engineering services in the 10 amount of $68,426.60 11 LOTTERY NOTICE – Receive and place on file: Aspire Foundation, Inc. 12 TAXI DRIVER LICENSE RENEWAL: Donna Baggett 13 EIDE BAILLY GOVERNANCE LETTER - Receive and place on file 14 SERIES 2025 BOND PURCHASE AGREEMENT - Receive and place on file 15 Voice vote to approve with Council Member Nilson abstaining to item G, all present voting 16 aye, motion carried. 17 OLD BUSINESS 18 SECOND READING OF ORDINANCE 25-12-03 SETTING THE SALARIES AND 19 WAGES OF CITY OFFICIALS AND EMPLOYEES FOR THE UPCOMING YEAR 20 City Manager McNeil presented the second reading for Ordinance 25-12-03. Motion by 21 Ronayne, second by Liebelt, to approve the Second reading of Ordinance 25-12-03 setting the 22 salaries and wages of city officials and employees for the upcoming year. Roll call vote to approve, 23 all present voting aye, motion carried. 24 NEW BUSINESS 25 FIRST READING OF ORDINANCE 25-12-04 SETTING THE FEES AND CHARGES 26 FOR CERTAIN SERVICES PROVIDED BY THE CITY OF ABERDEEN FOR 2026 27 Finance Officer McQuillen presented the first reading of Ordinance 25-12-04. Motion by 28 Ronayne, second by Ward, to approve the First reading of Ordinance 25-12-04 setting the fees and 29 charges for certain services provided by the City of Aberdeen for 2026. Roll call vote to approve, 30 all present voting aye, motion carried.  19012 1 FIRST READING OF ORDINANCE 25-12-02 SUPPLEMENTING THE 2025 BUDGET 2 FOR VARIOUS PARKS, RECREATION AND FORESTRY DEPARTMENT ACTIVITIES 3 Finance Officer McQuillen presented the first reading of Ordinance 25-12-02. Motion by Ward, 4 second by Novstrup, to approve the First reading of Ordinance 25-12-02 supplementing the 2025 5 budget for various Parks, Recreation and Forestry Department activities. Roll call vote to approve, 6 all present voting aye, motion carried. 7 FIRST READING OF ORDINANCE 25-12-01 CONSOLIDATING FINANCIAL 8 REPORTING INTO THE GENERAL FUND AND SUPPLEMENTING THE 2025 BUDGET 9 FOR VARIOUS UNANTICIPATED PROJECTS, TRANSFERS AND ACTIVITIES 10 Finance Officer McQuillen presented the first reading of Ordinance 25-12-01. Motion by 11 Ward, second by Ekanger, to approve the first reading of Ordinance 25-12-01 Consolidating 12 Financial Reporting into the General Fund and Supplementing the 2025 Budget for Various 13 Unanticipated projects, Transfers and Activities. Roll call vote to approve, all present voting aye, 14 motion carried. 15 APPROVAL OF NORTHEAST COUNCIL OF GOVERNMENTS (NECOG) JOINT 16 COOPERATIVE AGREEMENT FOR 2026 17 Finance Officer McQuillen presented the agreement. Motion by Ronayne, second by 18 Novstrup, to approve the Northeast Council of Governments (NECOG) Joint Cooperative 19 Agreement for 2026. Roll call vote to approve, all present voting aye, motion carried. 20 APPROVAL OF WRF IMPROVEMENTS PAY REQUEST NO. 6 IN THE AMOUNT 21 OF $2,983,008.69 TO PKG CONTRACTING INC. 22 Water Reclamation Superintendent Fischer presented the pay request. Motion by Ronayne, 23 second by Ward, to approve the WRF Improvements Pay Request No. 6 in the amount of 24 $2,983,008.69 to PKG Contracting Inc. Roll call vote to approve, all present voting aye, motion 25 carried. 26 APPROVAL OF THE PURCHASE OF TWO CHEVROLET TAHOE’S FROM BECK 27 MOTORS IN THE TOTAL AMOUNT OF $107,874 ($53,937 EACH) 28 Police Chief Jondahl presented the purchase request. Motion by Liebelt, second by 29 Novstrup, to approve the purchase of two Chevrolet Tahoe’s from Beck Motors in the total amount 30 of $107,874 ($53,937 each). Roll call vote to approve, all present voting aye, motion carried.  19013 1 APPROVAL OF 2026 SDDOT APPLICATIONS FOR BRIDGE IMPROVEMENT (BIG) 2 GRANT FUNDS FOR PRESERVATION OR REHAB 3 City Engineer Nelson presented the applications. Motion by Ward, second by Ronayne, to 4 approve the 2026 SDDOT Applications for Bridge Improvement (BIG) grant funds for 5 preservation or rehab. Roll call vote to approve, all present voting aye, motion carried. 6 APPROVAL OF PAY REQUEST #10 IN THE AMOUNT OF $74,263.50 FOR PCN 7 09GP (10TH AVE SE BRIDGE REPLACEMENT) TO PRAHM CONSTRUCTION INC. OF 8 SLAYTON, MN 9 City Engineer Nelson presented the pay request. Motion by Ward, second by Novstrup, to 10 approve Pay Request #10 in the amount of $74,263.50 for PCN 09GP (10th Ave SE Bridge 11 Replacement) to Prahm Construction Inc. of Slayton, MN. Roll call vote to approve, all present 12 voting aye, motion carried. 13 APPROVAL OF A 2026 CHEVY SILVERADO ½ TON 4X4 SHORT BOX PICKUP 14 FROM BECK MOTORS USING STATE CONTRACT #17963 15 City Engineer Nelson presented the purchase request. Motion by Liebelt, second by 16 Ronayne, to approve the purchase of a 2026 Chevy Silverado ½ ton 4x4 short box pickup from 17 Beck Motors using State Contract #17963. Roll call vote to approve, all present voting aye, motion 18 carried. 19 APPROVAL OF THE FOLLOWING REQUESTS FOR AIP/AIG PROJECT #3-46- 20 0001-53/54-2025 AIRPORT TERMINAL ACCESS ROAD AND TERMINAL PARKING LOT: 21 1. TO APPROVE DAHME CONSTRUCTION REDUCTION OF RETAINAGE FROM 10% TO 22 5%; $109,543.54 , 2. PAYMENT TO DAHME CONSTRUCTION PAY ESTIMATE #4 IN THE 23 AMOUNT OF $173,369.75 AND AUTHORIZE TO SIGN PAY ESTIMATE, 3. PAYMENT TO 24 HELMS & ASSOCIATES INVOICE #9 IN THE AMOUNT OF $24,496.54 AND AUTHORIZE 25 TO SIGN INVOICE 26 Transportation Director Krokel presented the pay requests. Motion by Ronayne, second by 27 Ward, to approve the following requests for AIP/AIG Project #3-46-0001-53/54-2025 Airport 28 Terminal Access Road and Terminal Parking Lot: 1. To approve Dahme Construction reduction 29 of retainage from 10% to 5%; $109,543.54 , 2. Payment to Dahme Construction pay estimate #4 30 in the amount of $173,369.75 and authorize to sign pay estimate, 3. Payment to Helms &  19014 1 Associates invoice #9 in the amount of $24,496.54 and authorize to sign invoice. Roll call vote to 2 approve, all present voting aye, motion carried. 3 APPROVAL OF PAYMENT TO HELMS & ASSOCIATES INVOICE #10 IN THE 4 AMOUNT OF $226.48 AND AUTHORIZE CITY MANAGER TO SIGN THE INVOICE FOR 5 AIP/AIG PROJECT #3-46-00 01-55/56-2025 AIRPORT TERMINAL EXPANSION 6 Transportation Director Krokel presented the pay request. Motion by Ward, second by 7 Novstrup, to approve payment to Helms & Associates invoice #10 in the amount of $226.48 and 8 authorize City Manager to sign the invoice for AIP/AIG Project #3-46-00 01-55/56-2025 Airport 9 Terminal Expansion. Roll call vote to approve, all present voting aye, motion carried. 10 APPROVAL OF THE FOLLOWING REQUESTS FOR AIP PROJECT #3-46-0001-52- 11 2024 GA APRON RECONSTRUCTION, PHASE 2: 1. TO APPROVE REEDE 12 CONSTRUCTION CHANGE ORDER #2 (FINAL) IN THE AMOUNT OF $13,374.50; A 13 DECREASE IN CONTRACT AND AUTHORIZE TO SIGN CHANGE ORDER, 2. PAYMENT 14 TO REEDE CONSTRUCTION PAY ESTIMATE #6 (FINAL) IN THE AMOUNT OF 15 $231,335.44 AND AUTHORIZE TO SIGN PAY ESTIMATE, 3. PAYMENT TO HELMS & 16 ASSOCIATES INVOICE #24 IN THE AMOUNT OF $3,605.99 AND AUTHORIZE TO SIGN 17 INVOICE 18 Transportation Director Krokel presented the pay requests. Motion by Liebelt, second by 19 Ekanger, to approve the following requests for AIP Project #3-46-0001-52-2024 GA Apron 20 Reconstruction, Phase 2: 1. To approve Reede Construction Change Order #2 (Final) in the amount 21 of $13,374.50; a decrease in contract and authorize to sign Change Order, 2. Payment to Reede 22 Construction pay estimate #6 (Final) in the amount of $231,335.44 and authorize to sign pay 23 estimate, 3. Payment to Helms & Associates invoice #24 in the amount of $3,605.99 and authorize 24 to sign invoice. Roll call vote to approve, all present voting aye, motion carried. 25 APPROVAL OF ADDENDUM TO EACH ON-AIRPORT RENTAL CAR 26 CONCESSION AGREEMENT TO EXTEND THE TERM FOR ONE YEAR 27 Transportation Director Krokel presented the agreements. Motion by Ward, second by 28 Nilson, to approve the addendum to each on-airport rental car concession agreement to extend the 29 term for one year. Roll call vote to approve, all present voting aye, motion carried. 30 APPROVAL OF THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN 31 THE CITY OF ABERDEEN AND HELMS & ASSOCIATES FOR THE ABERDEEN 32  19015 1 REGIONAL AIRPORT, AIP PROJECT #3-46-0001-58-2026, DESIGN AND CONSTRUCTION 2 OF A SNOW REMOVAL BUILDING EXPANSION AND AIRFIELD ELECTRICAL VAULT 3 RELOCATION 4 Transportation Director Krokel presented the agreement. Motion by Ekanger, second by 5 Novstrup, to approve the Agreement for Professional Services between the City of Aberdeen and 6 Helms & Associates for the Aberdeen Regional Airport, AIP Project #3-46-0001-58-2026, Design 7 and Construction of a Snow Removal Building Expansion and Airfield Electrical Vault Relocation. 8 Roll call vote to approve, all present voting aye, motion carried. 9 REVIEW AND APPROVAL OF CLAIMS AND PAYROLL 10 Motion by Ekanger, second by Novstrup, to approve payment of the bills listed for 11 December 15, 2025. 12 Bills having been audited by the Finance Officer and fully itemized and authorize the 13 Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment 14 of the following approved bills: Utility 479.29: Ashton Davis 184.34, Courtney McCorkle 54.68, 15 Nicole Henjum 36.42, Richmond Studio LLC 59.09, Karen Moench 41.04, and Samuel Heintzman 16 103.72, Wellmark 9,808.77, A-1 Sanitation 9,167.12, Abdn Downtown Assoc. 31,205.09, 17 Aberdak Club 1,363.76, Aberdeen Area Arts Council 1,344.25, Aberdeen Hockey Assn. 18 10,089.50, Aberdeen Insider 706.52, Aberdeen Lawn Care 200.00, Aberdeen Optimist Club 19 3,619.50, ADB Safegate Americas LLC 211.55, Advance Auto Parts 315.29, Affinis 1,157.96, 20 Agtegra Cooperative 619.61, Amazon Capital Services 132.81, Angerhofer Concrete Products 21 97.00, Ann Steele 28.00, Aqua Pure Inc. 50,579.00, AT&T Cell 656.06, Austin Wellman 300.00, 22 Auto Value - Aberdeen 1,220.72, Automatic Building Controls 973.00, Avera St Luke's Hospital 23 5,767.44, Badger Meter Inc. 1,916.87, Bailey Roshau 105.00, Ban-Koe Systems Inc. 1,715.00, 24 Best Western Ramkota Pierre 244.00, Borns Group 8,201.46, Bound Tree Medical LLC 2,053.41, 25 Brown County Landfill 18,486.58, Builders Firstsource Inc. 34.16, Butler Machinery Co. 26 7,750.93, Caleb Crosby 504.00, Cardconnect 325.00, Cassandra Schumacher 60.00, Center Point 27 Large Print 448.02, Century Business Products 1,055.12, Chelsee Shortt 285.00, Chelsey Albrecht 28 96.00, City Treasurer 123.16, Coca-Cola Bottling Co. 281.90, Cole Papers Inc. 575.99, 29 Connections Inc. EAP 530.10, Convention Visitors Bureau 16,259.00, Cooper Animal Clinic P.C. 30 97.40, Core & Main LP 166.78, Crafco Inc. 43.13, Crawford Trucks & Equipment 166,490.48, 31 Crescent Electric Supply 1,927.67, Custom Installation Solutions 45.00, Dacotah Paper Co.  19016 1 367.94, Dahme Construction 173,369.75, Dakota Broadcasting LLC 500.00, Dakota Custom Turf 2 309.78, Dakota Doors Incorporated 451.02, Dakota Electronics LLC 59.00, Dakota Fluid Power 3 Inc. 291.18, Dakota Oil 741.40, Dakota Pump & Control 10,810.32, Dakota Supply Group 4 4,090.08, Dawn Menning 78.75, Dennis Schaller 300.00, Dependable Sanitation 34,547.84, 5 Dezurik Inc. 5,159.92, DGS 2,882.00, Diesel Machinery Inc. 3,366.55, Direct Automation LLC 6 1,973.62, Domino's Pizza 93.64, Don's Builders Hardware 261.45, Farm Power Mfg. Inc. 23.61, 7 Fire Safety First 545.00, Flutterbee Education Group 1,161.26, FP Mailing Solutions 204.50, G&R 8 Controls Inc. 6,829.00, Geffdog Designs 248.00, Glenn Bitz 200.00, Graham Tire Co 2,075.00, 9 Grainger 5,290.38, Graymont (WI) LLC 5,614.10, Gutter Guys LLC 300.00, Haar Plumbing & 10 Heating, Inc. 797.42, Hach Co. 149.38, Harlan Young 1,391.00, Harms Heating and Cooling Inc. 11 4,336.74, Helms & Associates 118,185.50, House of Glass Inc. 1,517.29, Hub City Radio 12 2,632.00, Impact Janitorial 4,681.95, Ingram Library Services 1,733.40, International Cybernetics 13 Co. LP 2,700.00, Interstate Battery Arlington 767.75, Jackie Witlock 265.79, James Valley Coop 14 Telephone Co. 35.30, Jarman's Water Systems 1,710.00, Jensen Rock & Sand Inc.-Mobridge 15 27,527.45, JGE Inc. 2,716.06, JH Larson Company 17,201.95, John Patzlaff 80.00, Johnson 16 Controls 1,492.85, Jonathon Murdy 4,166.00, Jordan Menken 180.00, Joye Ward 80.00, Julie Borr 17 80.00, K&S Plumbing Inc. 3,686.09, Kanopy, Inc. 152.00, Kara Olivier 168.00, Katrina 18 Holzkamm 240.00, Kelly Pulis 375.00, Ken's Superfair Foods 96.48, Killoran Trucking & 19 Brokerage 14,232.26, Kristin Kroell 28.00, Language Line Services 646.51, Lawson Products Inc. 20 192.34, Lien Transportation Co. 40,529.10, Linde Gas & Equip Inc. 503.14, Livestock Specialist 21 Inc. 791.92, Lynn Gauer 135.00, Lynn Hanson 2,970.00, MacQueen Emergency Group 80.75, 22 Mac's Inc. 693.17, Marco Technologies LLC 400.49, Mark Hamson 180.00, Matheson Tri-Gas 23 Inc. 623.96, Matthew Bender & Co. Inc. 234.10, M-B Companies Inc. 4,401.51, McDonald Supply 24 Co. 36.13, McMaster-Carr Supply Co. 287.36, McQuillen Creative Group Inc. 1,055.98, Megan 25 Kusler 280.00, Menards Inc. 7,180.11, Midco Diving & Marine Svc 27,775.00, Midstates Group 26 3,578.75, Midwest Tape 3,173.03, Minnesota Valley Testing Labs 714.75, MTI Distributing 27 73.29, Napa Central 173.74, Nas Industrial 24,896.60, Nextiva Inc. 7,808.41, North Central 28 Rental/Leasing 7,932.00, Northern Plains Animal Health 140.00, Northern Valley 29 Communications 975.25, NSU Workstudy 570.01, ODP Business Solutions LLC 665.52, Olson's 30 Pest Technicians 410.00, One Source 92.00, O’Reilly Auto Parts 12.99, Overdrive Inc. 1,564.72, 31 Pantorium 22.00, Parkview Nursery Inc. 900.00, Patricia Brosz 450.00, Pauer Sound & Music  19017 1 Inc. 103.65, Performance Oil & Lubricants 2,942.42, Pierson Ford-Lincoln-Mercury 1,114.95, 2 PKG Contracting Inc. 2,983,008.69, Playground Guardian 1,800.00, Plunkett's Pest Control 3 944.74, Pomp's Tire Service 123.16, Prahm Construction Inc. 74,263.50, Quill Corporation 4 168.04, Randy Murphy 480.00, Ray Payer 202.50, RDO Equipment Co. 7,635.46, Reede 5 Construction Inc. 231,335.44, Robyn Ewalt 131.25, Runnings Supply Inc. #14 3,846.64, Safety 6 Service Inc. 83.98, Sanford Health 750.00, Sanford Health Occupational 1,748.00, Sara 7 Weischedel 80.00, Sarah Suko 80.00, SD Department Health Lab 1,812.00, SD Department of 8 Labor 4,278.87, SD Federal Property Agency 30,400.00, SD Municipal League 15.00, SDN 9 Communications 635.00, Share Corp. 4,224.74, South Dakota One Call 201.60, Stan Houston 10 Equipment Inc. 1,995.00, Staples 225.05, Stephanie Sorensen PhD 1,600.00, Steven Lust 11 Automotive 140.89, Stryker Flex Financial 90,130.00, Sunbelt Rentals Inc. 10,987.76, Swanson 12 Electric LLC 2,120.53, Swede's Body Shop 810.00, Taste of Home Books 39.98, TDS Media 13 Direct Inc. 245.00, Thomson Reuters 446.40, Tiffany Westby 196.33, Tim Reed 549.00, Titan 14 Access Productivity 3,444.19, Tom Suedmeier 320.00, Totally Tubular Mfg. 8.87, Town & 15 Country Lumber 245.59, Transource Truck & Equipment 309.36, Travis Schaunaman 242.20, 16 Treeline Tree Service Inc. 29,964.00, Tri-State Water Inc 62.75, Tyson Paulson 100.00, Uniform 17 Center 163.00, US Bank Corp St. Paul 650.00, Van Diest Supply Co. 766.63, Vermont Systems 18 Inc. 167.00, Vestis Group Inc. 2,599.05, Vollan Oil Co. 7,575.14, Volzke Sales LLC 5,610.00, 19 Vosika Fencing 1,604.49, Wageworks Inc. 315.00, Western Area Power ADM 5,367.18, Western 20 States Fire Protection 765.00, Woods, Fuller, Shultz & Smith PC 5,785.00, Wright & Sudlow 21 15,456.00 22 Payroll for the period from November 30, 2025, through December 13, 2025, and city share 23 of social security, old age & survivor’s insurance, retirement, health and life insurance. EFTPS 24 175,871.58, SD Retirement System 108,298.84, City Health Insurance 103,252.50, Governing 25 Body Council 3,789.28, City Manager 37,161.55, Attorney 8,913.59, Finance Office 18,994.47, 26 Human Resources 11,187.01, Municipal Hall 2,184.97, Computer Services 6,348.31, Community 27 Development 18,016.00, Engineering 14,750.36, Police 181,796.25, Jarrod Zaruba 35.77/hr, 28 Megan Long 30.84/hr, Fire 168,196.23, Building Inspection 7,825.60, Street 46,378.56, Traffic 29 Control 12,326.21, Utilities - General 35,304.31, Solid Waste 29,256.77, Wastewater Treatment 30 25,365.77, Utilities - Sewer 10,150.61, Water Treatment Plant 23,379.41, Utilities - Water 31 2,247.43, Airport 30,069.75, Cemetery 4,595.35, Transit 32,033.02, Meals On Wheels 838.54,  19018 1 Admin 10,365.17, Participant Rec 14,187.78, Park Rec ARCC 26,325.02, Park Rec Golf 7,139.95, 2 PC Complex 8,891.37, Park Rec Senior Center 6,844.43, Campground 1,078.34, Parks 20,243.63, 3 Parks/Wylie 11,970.43, Forestry 10,577.41, Library 31,509.75, City Economic Development 4 2,989.60 5 Roll call vote to approve, with Ronayne abstaining to Vosika Fencing, Ward abstaining to 6 Joy Ward, Mayor Schaunaman abstaining payment to self, all present voting aye, motion carried. 7 CITY MANAGER’S REPORT 8 City Manager McNeil discussed complaints regarding icy streets, upcoming staff 9 evaluations, updates on library director search, and an employee acknowledgment. 10 ADJOURNMENT 11 There being no further business, motion by Liebelt, second by Ekanger, to adjourn the 12 meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 13 6:18 p.m. 14 Prepared by Steven Thithavong for the Finance Office. /s/Jordan McQuillen, Finance Officer