City Council

September 28, 2022 Committee of the Whole Council President Kachman called the Committee of the Whole Hybrid zoom meeting to order at 7:15 pm. Roll Call: Ellis, Francy, Gakin, Kachman, Lawrence, Maki, Morrison, Pieraccini, Ross, Shaw, Sidor, Taylor & Mayor Schave. Guest Speaker – Jon Snyder, Cascade Natural Gas Department Heads Mayors Report Non-Standing Committee Reports Council Meeting Mayor Schave called to order the Hybrid Zoom Video City Council meeting at 7:45 pm. Roll call: Ellis, Francy, Gakin, Kachman, Lawrence, Maki, Morrison, Pieraccini, Ross, Shaw, Sidor, Taylor & Mayor Schave. Flag Salute Motion by Kachman, Pieraccini to approve the minutes of the previous meeting. Carried by voice vote. Motion by Kachman, Ross to move item B-1 under Special Agenda Items to occur after the first public comments section. Carried by voice vote. Public Comment Period opened for agenda items. Three comments taken. Report from Personnel and the Human Resources Director recommending that the City Council adopt the recommendation of promoting Interim Police Chief Dale Green to Chief of Police, effective October 1, 2022. Motion to Adopt. Kachman, Sidor. Carried by voice vote. Police Chief Green was sworn in by Mayor Schave. Motion by Ellis, Pieraccini recommending approval and payment of accounts payable in the total amount of $382,801.71 and payroll in the total amount of $87,401.63, check numbers 25597-25623, 78930-79057, and no wires. Roll call: all yeas, motion Carried. This is the date set for the Public Hearing on the revenue sources for the 2023 Budget. Motion by Ellis, Pieraccini to open the public hearing. No testimony taken. Motion by Ellis, Pieraccini to close the public hearing. Report from Finance and the Finance Director recommending that the City Council accept the recommendation of un-committing $7 million dollars from the Gateway Center project and change it to uncommitted and unbudgeted cash in the general fund. Motion to adopt. Ellis, Pieraccini. Discussion. Carried by voice vote. 11/1 (Shaw) Report from Finance and the Finance Director recommending that the City Council hold a public hearing and approve the Sources of Revenue provided for use in creating the 2023 Budget for Preliminary Final Budget to be presented on 10/26/2022. Motion to adopt. Ellis, Pieraccini. Discussion. Carried by voice vote Report from Public Works and the Public Works Director recommending the City Council authorize execution of the Memorandum of Understanding with Cascade Natural Gas, clarifying the existing Franchise Agreement approved by Ordinance No. 6124. Motion to adopt. Shaw, Morrison. Discussion. Motion by Ellis, Gakin to table this item. Discussion. 2/10 (Francy, Kachman, Lawrence, Maki, Morrison, Pieraccini, Ross, Shaw, Sidor, Taylor) Failed by voice vote. 11/1 (Ellis) Carried by voice vote as originally written. Report from Public Works and the Public Works Director recommending the City Council authorize the Mayor to execute the agreement for the Natural Gas Pipeline Easement with Cascade Natural Gas. Motion to adopt. Shaw, Morrison. Discussion. Carried by voice vote 10/2 (Ellis, Gakin) Report from Public Works and the Public Works Director recommending the Council authorize the Mayor to sign and approve the joint resolution with the City of Cosmopolis and the City of Hoquiam committing support to the essential pump related plans and projects. Motion to adopt. Shaw, Francy. Carried by voice vote. Report from Public Works and the Public Works Director recommending the City Council approve a resolution making up to $1,848,000 available, if necessary, from the insurance reserve for the Aberdeen US 12 Highway –Rail Separation Project and authorizing the City Engineer to act as the City’s authorized agent for the 2022 RCE grant application, to sign all official grant documents, and to submit an application totally 9.24 million dollars. Motion to adopt. Shaw, Francy. Discussion. Carried by voice vote. 11/1 (Ellis) Report from Public Works and the Public Works Director recommending the City Council approve a resolution rescinding Resolution 2022-09 and making up to $532,000 available, if necessary, from the insurance reserve for the Fry Creek Pump Station Project, this amount is a reduction from the $2 million that we had previously set aside. The intent is that any money utilized by the project will be returned to the insurance reserve via an interfund loan. Motion to adopt. Shaw, Francy. Carried by voice vote. A Resolution supporting a joint effort with the City of Cosmopolis and the City of Hoquiam, committing the City personnel necessary to support the essential pump related plans and projects. Motion to adopt. Shaw, Francy. Carried by voice vote. Resolution No. 2022-12 A Resolution making up to $1,848,000 available, if necessary, from the insurance reserve for the Aberdeen US 12 Highway –Rail Separation Project and authorizing the City Engineer to act as the City’s authorized agent for the 2022 RCE grant application, to sign all official grant documents, and to submit an application totally 9.24 million dollars. Motion to adopt. Shaw, Francy. Carried by voice vote. 11/1 (Ellis) Resolution No. 2022-13 A Resolution rescinding Resolution 2022-09 and making thee lesser amount of $532,000 available, if necessary, from the insurance reserve for the Fry Creek Pump Station Project. Motion to adopt. Shaw, Francy. Carried by voice vote. Resolution No. 2022-14 Report from Personnel and the Human Resources Director recommending that the City council adopt the recommendation of the hiring of Ruth Clemens as the City Administrator effective immediately, with an anticipated start date of October 3, 2022. Motion to Adopt. Kachman, Ellis. Discussion, request for Roll Call Vote. Roll Call Vote 8/4 (Lawrence, Morrison, Pieraccini, Taylor) Report from Personnel and the Human Resources Director recommending that the City Council adopt the City Administrator Employee Contract effective October 3, 2022. Motion to Adopt. Kachman, Ellis. Carried by voice vote 8/4 (Lawrence, Morrison, Pieraccini, Taylor) Report from Personnel and the Human Resources Director recommending that the City Council adopt the recommendation of the advancement in the paid leave schedule for 80 hours of sick leave and 80 hours of vacation leave for Jon Eggert, Wastewater treatment Plant Operator in Training, effective September 15, 2022. Motion to Adopt. Kachman, Ellis. Carried by voice vote Report from Personnel and the Human Resources Director recommending that the City Council adopt the recommendation of the advancement in the paid leave schedule, and longevity pay premium for 11 years and one month of service to Rebecca Ellis, Police Administrative Coordinator, effective July 23, 2021. Motion to Adopt. Kachman, Ellis. Discussion. Carried by voice vote Report from Personnel and the Human Resources Director recommending that the City Council adopt the recommendation of the credit for years of service for Human Resources Director Dani Smith, effective January 24, 2022. Motion to Adopt. Kachman, Ellis. Carried by voice vote Report from the Parks Director recommending that the City Council approve the accession of the numerous donated items into the City’s Museum collection. Motion to Adopt. Kachman, Ross. Carried by voice vote A Resolution of the City Council showing support of the position of OPAC in opposing the destruction of the Chalet and keeping the Chalet and the Enchanted Valley intact. Motion to adopt. Kachman, Morrison. Carried by voice vote. Resolution No. 2022-15 Motion by Kachman, Ross to re-appoint Thirza Krohn to the Library Board. Carried by voice vote. Public Comment Period – Four comments taken Council Comment taken. Motion by Kachman, Ellis to recess into Executive session for 30 minutes. The purpose of the Executive session is: To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. This session will be for 30 minutes. Potential action as a result of the session is expected. Carried by voice vote. Recessed to Executive Session at 8:43 PM Executive Session extended for five (5) minutes at 9:14 PM Motion to Reconvene by Kachman, Pieraccini at 9:19 PM. Carried by voice vote. Motion by Kachman, Sidor to authorize the Mayor to send a letter of intent and hire an appraiser upon acceptance of the letter of intent, on potential real-estate. Carried by voice vote. 9/3 (Lawrence, Morrison, Taylor) There being no further business meeting adjourned at 9:20 PM. ________________________________ ________________________________ CITY CLERK MAYOR