City Council

1 Borough of Akron Council Meeting-May 8, 2023 2 3 Council Members Present: Nathan Imhoff, President; Justin Gehman, Vice-President; Kleon 4 Zimmerman, Paul Swangren, Jr., Ryan Cochran, Bonnie Young (Randall Justice not present) 5 6 Others Present: Mayor John McBeth, Susan Davidson, Borough Manager; Sean Molchany, Asst. 7 Borough Manager; Suzanne Lausch, Minute Taker 8 9 Visitors: 10 John Taylor, 216 S 8th St Akron 11 Tom Burnett 724 Fulton St. Akron 12 13 Roll Call 14 Kleon Zimmerman-present 15 Paul Swangren, Jr-present 16 Randall Justice-absent 17 Ryan Cochran-present 18 Bonnie Young-present 19 Nathan Imhoff President-present 20 Justin Gehman Vice President-present 21 Mayor John McBeth-present 22 23 Meeting opened at 6:30pm with the Pledge of Allegiance. 24 25 Approval of Minutes 26 Motion to approve minutes for April 24, 2023 27 Motion by Justin Gehman; second by Ryan Cochran 28 Motion carried 29 30 Visitors/Comments from Public 31 32 Zoom-none 33 34 Bills- 35 Ryan Cochran moved to pay the May 2023 bills as reviewed by the Finance Committee. Second 36 by Kleon Zimmerman 37 Motion carried 38 39 Reports/Announcements 40 Police Report-West Earl Police Officer Cruz was present 41 Paul Swangren, Jr. mentioned that next week is Police Officer Appreciation Week 42 43 Mayor Report-none 44 1  1 Manager’s Report 2 Administration and Finance 3 April 2023 month-end financials have been reconciled and the May 2023 payables were 4 be reviewed by Finance Committee 5 Staff decided not to move forward with the SwiftReach/Rave messaging service 6 The new Administrative Assistant is working out well and the staff is working on the 7 water/sewer billing that will be mailed out May 15, 2023 8 The new software system will be updated sometime in May or the beginning of June 9 2023. 10 11 Parks and Property 12 The garage doors and windows have been installed in the Borough garage. The council 13 room work has been completed with a new door installed and room was painted. 14 The Colonial Park Pavilion project is awaiting the sealed construction drawing for the 15 building permit submittal. 16 Stream project update: staff had meeting with the engineers on Thursday, May 4, 2023 17 and the design is progressing. 18 The pickle ball lines at the tennis court need refreshing and will be completed by staff. 19 The Borough Manager mentioned that paint was donated by an Akron Resident for 20 Pickle ball lines at the Roland Park. Staff will paint the lines. 21 22 Streets 23 The Manor Ridge/Edgehill Drive Street project started on May 1, 2023. The residents 24 were notified the week of April 10, 2023 with the scheduling and road work information. 25 Street sweeping took place on Thursday, April 20, 2023 (east side) and Friday, April 26 21,2023 (west side) and was completed without issue. 27 28 Public Utilities 29 Sanitary Sewer Replacement Project is underway and status information was e-mailed 30 to Council after the last meeting 31 32 Community Relations 33 Bonnie Young scheduled the concerts for Roland Park on the dates of June 11, July 2, 34 July 9 and July 30, 2023 35 36 Planning & Zoning 37 There is no Planning Commission scheduled for May 2023. 38 39 A Zoning Hearing was scheduled for April 27, 2023 and there were two applicants. One 40 application for 21 N. Seventh Street owned by Reid Myers requesting a use variance and 41 dimension variance was denied by the Zoning Hearing Board. The other applicant, 42 Bollinger, who requested several variances for side yard setbacks, minimum lot depth 43 and clear sight triangle and was approved by the Zoning Hearing Board. There are no 44 Zoning Hearings scheduled at this time. 2  1 2 3 Personnel 4 The Personnel committee is reviewing the position for the Emergency Management 5 Coordinator 6 7 Other Business 8 9 10 Finance Report 11 Ryan Cochran read into the minutes the April 30, 2023 month-end cash balances. April 30, 2023 General Fund $72,868.27 Water Fund $10,880.09 Sewer Fund $169,035.09 Highway Aid $263,818.68 General Fund Reserves General Fund Reserves Restricted $158,000.00 Restricted (Goal) $144,363.00 Operating $38,651.92 Capital $315,856.97 Total $512,508.89 Total $144,363.00 Water Fund Reserves Restricted $72,992.00 Operating $214,395.58 Capital $0.00 Total $287,387.58 Sewer Fund Reserves Restricted $121,822.00 Operating $315,801.06 Capital $0.00 Total $437,623.06 Capital Projects $623.12 Community Fund $2,087.95 Non-Uniform Pension $2,440.44 3  Total $1,759,273.17 Escrow $6,184.71 1 2 Parks & Property 3 Colonial Park Pavilion is being reviewed by the Borough Engineer. The Colonial Park planting 4 area has been removed as well as the dying vegetation around gazebo and plants have been 5 purchased to be planted by staff. 6 7 Community Relations- 8 Bonnie Young interviewed Wesley Moyer from the Disc Golf Association and the completed 9 article was submitted to newspapers. 10 11 Personnel Report 12 None 13 14 Streets Report 15 None 16 17 Public Utilities Report 18 None 19 20 Public Hearings/Presentations/Appointments 21 22 Old Business 23 Food Vendor Trucks-nothing new. Sean Molchany will create ordinance for council 24 review and should be on the agenda for June 2023 Council meeting discussion. 25 Emergency Management Coordinator 26 New Business 27 A. Resolutions 28 a. Jr. Council member resolution (23-0005)-The Borough Manager sent 29 communication to council members regarding the Jr. Council member 30 resolution. Council will be recruiting for the next school year. Bonnie Young 31 suggested a word change in line #7 from “permitted' to expected. Also 32 remove committee and make it just council meetings. Also suggested to add 33 information regarding a letter of recognition from council when applying for 34 college reference. 35 Move to accept resolution with discussed amendments. 36 Ryan Cochran made motion to approve Resolution #-23-0005 authorizing the 37 participation in the Pennsylvania State Association of the Boroughs Junior 38 Council Person Program with changes. Bonnie Young seconded the motion. 39 Motion carried. 4  1 2 B. Motions and Decisions 3 a. Payment #2 for the Sanitary Sewer Project 4 i. Ryan Cochran moves to approve application for Payment #2 5 ($141,323.23) and Change Order #2 (31 days extension) for the 2022 6 Sanitary Sewer Replacement Project to Ankiewicz Enterprises Inc. in 7 accordance with the Borough’s Engineer recommendations; second 8 by Kleon Zimmerman 9 Motion carried 10 C. Acknowledgments 11 D. Other Business/Deliberations 12 E. Correspondence and Petitions 13 F. Executive Session 14 15 Adjournment -Motion to adjourn at 7:00 by Paul Swangren, Jr second by Kleon Zimmerman 16 Motion carried. Meeting adjourned. 17 18 19 Respectfully Submitted, 20 21 Susan Davidson 22 Borough Manager/Secretary 5