City Council

City of Alameda Meeting Agenda City Council Tuesday, May 20, 2014 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 REVISED SPECIAL MEETING - CLOSED SESSION - 5:30 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2014-479 CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (54956.9) Case Name: East Bay Regional Park District v. City of Alameda Superior Court of the State of California Alameda County Case No. RG12655685 3-B 2014-480 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9 Number of cases: One (As Plaintiff - City Initiating Legal Action) 3-C 2014-482 CONFERENCE WITH LEGAL COUNSEL WORKERS’ COMPENSATION CLAIM (54956.95) Claimant: Earl Johnson Agency claimed against: City of Alameda 4 Announcement of Action Taken in Closed Session, if any 2014-587 May 20, 2014 Closed Session Announcement. Attachments: Announcement 5 Adjournment - City Council Please note: The agenda was revised on 5/12/14 at 10:30 a.m. to change the start time from 6:00 p.m. to 5:30 p.m. REGULAR CITY COUNCIL MEETING - 7:00 P.M. Pledge of Allegiance City of Alameda Page 1 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements 3-A 2014-436 Proclamation Declaring May 19 to May 23, 2014 as Saint Joseph Notre Dame High School Pilots Basketball Week. (City Manager 2110) 3-B 2014-474 Proclamation Declaring May 22, 2014 as Harvey Milk Day. (City Manager) 3-C 2014-357 Proclamation Declaring May, 2014 as Older Americans Month; and Mastick Senior Center Annual Report. (Recreation) Attachments: Presentation 3-D 2014-523 Presentation by Alameda County Transportation Commission on the Interstate-880/23rd/29th Avenue Project. (Public Works) Attachments: Presenatation 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 2014-588 Oral Communications Submittal Attachments: Submittal 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2014-525 Minutes of the Special City Council Meetings the Special Joint City Council and Alameda Public Financing Authority Meeting; and the Regular City Council Meeting Held on April 15, 2014. (City Clerk) 5-B 2014-526 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2014-461 Recommendation to Adopt Plans and Specifications and Authorize a Call for Bids for Cyclic Sewer Replacement Project, Phase 11, No. P.W. 06-13-16. (Public Works 0602) Attachments: Exhibit 1 - Plans Exhibit 2 - Specifications City of Alameda Page 2 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 5-D 2014-462 Recommendation to Adopt of Plans and Specifications and Authorize a Call for Bids for Raised Median and Curb Bulb-Out Improvements on Grand Street at Wood School, No. P.W. 03-14-16. (Public Works 4210310) Attachments: Exhibit 1 - Plans Exhibit 2 - Specifications 5-E 2014-463 Recommendation to Approve Implementation Phase of Federal Transit Administration Grant Funds for Improving Transit Access to and from Alameda Point. (Public Works 819099) Attachments: Exhibit 1 - Regional Transit Access Study Exhibit 2 - AC Transit Letters 5-F 2014-464 Adoption of Resolution Authorizing the City Manager to Submit a Request to the Metropolitan Transportation Commission for the Allocation of $125,917 in Fiscal Year 2014/2015 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding and to Execute All Necessary Documents. (Public Works 310) Attachments: Resolution - Pedestrian Bicycle Funding 5-G 2014-375 SUMMARY: Adopt a Resolution Establishing the International Association of Fire Fighters (IAFF) Supplemental Retirement and Health Plan (Plan) and Trust Agreement for IAFF Employees Hired After June 7, 2011 as Provided in the Memorandum of Understanding (MOU) between the City and IAFF, including the “Pick Up” by the City of Employee Contributions, Appoint Positions of Trustee and Plan Administrator, and Delegate Authority to the Plan Administrator to Execute Plan Documents. Adoption of Resolution Establishing the City of Alameda International Association of Fire Fighters (IAFF) Supplemental Retirement Plan and Trust Agreement for IAFF Employees Hired After June 7, 2011 as Provided in the Memorandum of Understanding between the City and IAFF as follows: Authorize the City Manager to Appoint the Finance Director and Administrative Services Director to the City Retirement Committee; Authorize the City Manager to Designate the Retirement Committee as Plan Administrator; Authorize the City Manager to Appoint the Finance Director, Administrative Services Director and President of IAFF as Trustees; Authorize the Retirement Committee, as the Plan Administrator, to Enter into an Agreement between the Plan and Peery & Associates, City of Alameda Page 3 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 Inc. in Substantially the Same Form as Presented to the City Council; Authorize the City Manager to Submit the Plan and Trust to the Internal Revenue Service for a Determination Letter regarding the Qualified Status of the Plan and Trust under Code Sections 401(a) and 501(a); Approve the "Pick-Up" by the City of Employee Contributions to the Plan as Permitted by Internal Revenue Service Code section 414(h) (2), Authorize the City Manager to Execute such Other Documents and to Perform such Other Acts as are Necessary or Appropriate to Effectuate the Plan. (Human Resources 2510) Attachments: Exhibit 1 - IAFF Supplemental Retirement Plan Exhibit 2 - IAFF Supplemental Retirement Plan - Trust Agreement Exhibit 3 - Third Party Administrator Contract with Peery and Associates Exhibit 4 - IAFF Supplemental Retirement Plan - Plan Profile Resolution - IAFF 6 Regular Agenda Items 6-A 2014-517 Adoption of Resolution Appointing Cheryl Saxton as a Member of the Golf Commission. 6-B 2014-465 Introduction of Ordinance Approving a Lease and Authorizing the City Manager to Execute Documents Necessary to Implement the Terms of the Third Lease Amendment with Artemis Racing, USA for Twenty-Four Months with Two Additional Options for Eighteen Months and Six Months in Building 12 Located at 1050 West Tower Avenue, a Portion of Taxiway H and Access to the Seaplane Lagoon at Alameda Point. (Base Reuse 819099) Attachments: Exhibit 1 - Diagram of Leasehold Area Exhibit 2 - Lease Ordinance - Artemis Lease 6-C 2014-413 Adoption of Resolution Initiating Proceedings for a Proposed Increase in Assessments, the Consolidation of Zones 2 and 3 into a Single Zone 8 (Webster Street), and the Filing of an Assessment Engineer’s Report for Island City Landscaping and Lighting District 84-2, Proposed Zone 8, and Adoption of Resolution Preliminarily Approving the Annual Report City of Alameda Page 4 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 Declaring Intention to Order Levy and Collection of Assessments and Providing Notice of Public Hearing on July 15, 2014, Island City Landscaping and Lighting Maintenance District 84-2, Zone 8. (Public Works 275200, 275300) Attachments: Exhibit 1- Engineer's Report Resolution - Initiating Proceedings Resolution - Preliminarily Approving Report Presentation 6-D 2014-281 Adoption of Resolution Approving a Memorandum of Understanding (MOU) between the Electrical Utility Professionals of Alameda (EUPA) and the City of Alameda for the Period Commencing February 23, 2014 and Ending December 26, 2015. (Human Resources 2510) Attachments: Exhibit 1 - Memorandum of Understanding Resolution - EUPA MOU 6-E 2014-284 Adoption of Resolution Approving a Compensation Plan Between Alameda Municipal Power Unrepresented Management Employees and the City of Alameda for the Period Commencing February 23, 2014, and Ending December 26, 2015. (Human Resources 2510) Attachments: Exhibit 1 - AMPU Compensation Plan Resolution - Compensation Plan 6-F 2014-447 Recommendation to Approve City-wide Bench Marks and Performance Measures. (City Manager 2110) Attachments: Exhibit 1 - Council and Community Input to Bench Marks and Performance Measures Exhibit 2 - Recommended Bench Marks and Performance Measures 6-G 2014-473 Recommendation to Authorize the City Manager to Enter into a Purchase Agreement with Vigilant Solutions for Four, Vehicle Mounted, 3-Camera Automated License Plate Recognition (ALPR) Systems and to Negotiate and Execute Related Documents, Agreements and Modifications in an Amount Not to Exceed $80,000. (Police 3116) Attachments: Exhibit 1 - Vigilant Solutions Sole Source Letter Exhibit 2 - Project Quotation - Lehr Auto Exhibit 3 - Draft Alameda Police Department ALPR Policy 6-H 2014-470 Recommendation to Approve the Transportation Demand Management Plan for Alameda Point. (Base Reuse 819099) City of Alameda Page 5 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 Attachments: Exhibit 1- Draft Transportation Demand Management Plan for Alameda Point Exhibit 2 Special Tax Burden Analysis for Alameda Point Development Presentation 7 City Manager Communications - Communications from City Manager 8 Oral Communications, (Public Comment) - Any person may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 11 Adjournment - City Council • Sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 72 hours prior to the Meeting to request an interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 either prior to, or at, the Council Meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Video tapes of the meeting are available upon request. • Please contact the City Clerk at 510-747-4800 or TDD number 510-522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • This meeting will be broadcast live on the City’s website www.alamedaca.gov/agendas. • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. City of Alameda Page 6 Printed on 5/21/2014 City Council Meeting Agenda May 20, 2014 • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 7 Printed on 5/21/2014