City Council

City of Alameda Meeting Agenda City Council Tuesday, October 20, 2020 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 Due to Governor Executive Order N-29-20, Councilmembers can attend the meeting via teleconference. The City allows public participation via Zoom. For information to assist with Zoom participation, please click: https://www.alamedaca.gov/zoom For Zoom meeting registration, please click: https://alamedaca-gov.zoom.us/webinar/register/WN_qHPvSg44TnmN9c-YEZfc2w For Telephone Participants: Zoom Phone Number: 669-900-9128 Zoom Meeting ID: 865 6678 0152 Any requests for reasonable accommodations should be made by contacting the City Clerk’s office: clerk@alamedaca.gov or 510-747-4800. City Hall will be NOT be open to the public during the meeting. The Council may take action on any item listed in the agenda. SPECIAL CITY COUNCIL MEETING - CLOSED SESSION - 5:30 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items - Anyone wishing to address the Council on closed session items may speak for 3 minutes per item 3 Adjournment to Closed Session to consider: 3-A 2020-8396 CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 Number of cases: One (As Defendant - City Exposure to Legal Action) Potential Plaintiffs: Greenway Golf Associates, Inc. 3-B 2020-8400 CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of City of Alameda Page 1 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 subdivision (d) of Section 54956.9 Number of cases: One (As Plaintiff - City Exposure to Legal Action) Potential Defendants: Greenway Golf Associates, Inc. 3-C 2020-8365 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957 Positions Evaluated: City Attorney - Yibin Shen 4 Announcement of Action Taken in Closed Session, if any 2020-8450 October 20, 2020 Closed Session Announcement Attachments: Announcement 5 Adjournment - City Council REGULAR CITY COUNCIL MEETING - 7:00 P.M. Pledge of Allegiance 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements - Limited to 15 minutes 3-A 2020-8382 Proclamation Declaring October 2020 Filipino American History Month. (City Manager 2110) [Informational only, will not be presented] 4 Oral Communications, Non-Agenda (Public Comment) - A limited number of speakers may address the Council regarding any matter not on the agenda; limited to 15 minutes; additional public comment addressed under Section 8 2020-8451 October 20, 2020 Oral Communications Submittal Attachments: Submittal 5 Consent Calendar - Items are routine and will be approved by one motion unless removal is requested by the Council or the public 5-A 2020-8392 Minutes of the Special and Regular City Council Meetings Held on September 15, 2020 and the Continued September 15, 2020 Special Meeting Held on September 22, 2020. (City Clerk) 5-B 2020-8405 Bills for Ratification. (Finance) Attachments: Bills for Ratification City of Alameda Page 2 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 5-C 2020-8330 Recommendation to Review and Provide Feedback on the Community Outreach Effort for the Future De-Pave Park Master Planning Efforts. (Recreation 280) 5-D 2020-8338 Recommendation to Authorize Interim Chief of Police In Consultation with the City Manager to Implement Pending and Future Updates to the Alameda Police Department Policy Manual to be Current with Best Practices and Statutory Requirements. (Police 3111) Attachments: Exhibit 1 - Policy 100 Updated Exhibit 2 - Policy 100 Existing Exhibit 3 - Policy 220 Updated Exhibit 4 - Policy 220 Existing Exhibit 5 - Policy 300 Updated Exhibit 6 - Policy 300 Existing Exhibit 7 - Policy 314 Updates Exhibit 8 - Policy 314 Lexipol Rationale for Updates Exhibit 9 - Policy 320 Updates Exhibit 10 - Policy 328 Updates Exhibit 11 - Policy 338 Updates Exhibit 12 - Policy 340 Updates Exhibit 13 - Policy 402 Updates Exhibit 14 - Policy 468 Updates Exhibit 15 - Policy 804 Updates Exhibit 16 - Policy 1000 Updates Exhibit 17 - Policy 1002 Updated Exhibit 18 - Policy 1002 Existing Exhibit 19 - Policy 1044 Updates Exhibit 20 - Policy 1059 Updated Exhibit 21 - Policy 1059 Existing Correspondence 5-E 2020-8339 Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with Chrisp Company for On-Call Striping and Signage, No. P.W. 02-20-08, in a Total Not to Exceed Expenditure of $750,000. (Public Works 310) Attachments: Exhibit 1 - Unit Price Comparisons Exhibit 2 - Contract 5-F 2020-8347 Recommendation to Authorize the City Manager to Execute a Three-Year Agreement with the Option of Two, One-Year Extensions, in the Amount of $150,000 per Fiscal Year to NN Engineering Inc. for On-Call Transportation Planning and Traffic Engineering Consulting City of Alameda Page 3 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 Services for a Total Cumulative Amount Not to Exceed $750,000. (Public Works 310) Attachments: Exhibit 1 - Contract 5-G 2020-8341 Recommendation to Authorize the Purchase of Two Street Sweepers and One Backhoe Consistent with Revised Vehicle Replacement Policy in Amounts Not to Exceed $597,928.28 from Tymco, Inc. and $135,996.71 from PAPE Machinery. (Public Works 701) Attachments: Exhibit 1 - Revised Administrative Policy 48 Exhibit 2 - Vehicle Replacement Schedule Exhibit 3 - HGAC TYMCO Contract Exhibit 4 - TYMCO Price Quote Exhibit 5 - John Deere Sourcewell Contract Exhibit 6 - John Deere 310SL Price Quote 5-H 2020-8361 Recommendation to Authorize the City Manager to Purchase Light Emitting Diode Lamps and Fixtures from Wesco Distribution, Inc. in an Amount Not to Exceed $243,833.92. (Public Works 310) Attachments: Exhibit 1 - Contract Exhibit 2 - Quote 5-I 2020-8340 Recommendation to Authorize the City Manager to Execute an Agreement with Bayside Stripe & Seal, Inc. for the Fiscal Year 2020-21 Sign and Striping Maintenance Project, No. P.W. 02-20-13, in an Amount Not to Exceed Amount of $281,843; and Adoption of Resolution Amending the Fiscal Year 2020-21 Capital Budget by Reducing Revenue and Expenditure Appropriations in Capital Improvement Program 91811 by $328,524 and Increasing Revenue and Expenditure Appropriations for Capital Improvement Program 96011 by $328,524. (Public Works 310) Attachments: Exhibit 1 - Contract Resolution 5-J 2020-8346 Recommendation to Authorize the City Manager to Execute a Contract Amendment with Ray’s Electric for the Signal Installation at Harbor Bay Parkway/North and South Loop Road and Harbor Bay Parkway/Penumbra Place and South Loop Road, No. P.W.04-19-23, in an Amount Not to Exceed $280,890, for a Total Not to Exceed Expenditure of $873,690; and Adoption of Resolution Amending the Fiscal Year 2020-21 Capital Improvement Program Budget by Allocating $200,000 in Transportation Improvement Fee Funds to the Capital Improvement Program 96012 to Construct Signal Installation at Harbor Bay Parkway/North and South Loop Road and Harbor Bay Parkway/Penumbra Place and South Loop City of Alameda Page 4 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 Road Project. (Public Works 310) Attachments: Exhibit 1 - Original Contract Exhibit 2 - Contract Amendment Resolution 6 Regular Agenda Items 6-A 2020-8384 Adoption of Resolutions Reappointing Troy Hosmer and Appointing April Madison-Ramsey as Members of the Civil Service Board; Reappointing Arnold Brillinger and Jennifer Linton and Appointing Allison Mullings as Members of the Commission on Persons with Disabilities; and Reappointing Christine Chilcott and Appointing Priya Jagannathan and Anthony Lewis as Members of the Social Service Human Relations Board. 6-B 2020-8350 Recommendation to Establish an Alameda Youth Council/Commission. (City Manager 2110) 6-C 2020-8404 Public Hearing to Consider an Appeal of the Planning Board’s Decision to Approve Use Permit No. PLN20-0160 to Allow the Operation of a Cannabis Retail Dispensary at 2416 Lincoln Avenue; and Adoption of Resolution Denying Appeal and Approving Use Permit Application No. Pln20-0160, Subject to Modified Conditions of Approval, to Allow the Operation of a Cannabis Retail Dispensary at 2416 Lincoln Avenue. (Planning, Building and Transportation 481005) Attachments: Exhibit 1 - Resolution No. PB-20-19 Exhibit 2 - Appeal Exhibit 3 - Public Notice Exhibit 4 - Project Plans Resolution Appellant Presentation Correspondence - Updated 10/20 6-D 2020-8362 Recommendation to Receive an Update on Procurement Process for Alameda’s Integrated Waste Franchise. (Public Works 274) Attachments: Presentation 6-E 2020-8363 Recommendation to (1) Waive the Encroachment Permit Fees Through October 31, 2021 for the Commercial Streets Program; (2) Delay Short Term, Temporary, “Special Event” Street Closures Along Major Commercial and Side Streets; and (3) Accept the September 2020 Status Report on Transportation; and Adoption of Resolution Authorizing the City Manager to Apply for and City of Alameda Page 5 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 Receive Up To Seventy Five Thousand Dollars ($75,000) in Alameda County Transportation Commission (ACTC) COVID-19 Rapid Response Bicycle and Pedestrian Grant Program Funds to Enhance and Expand Alameda’s Commercial and Slow Streets Programs; and Allocate up to $75,000 in funds from Local Measure B/BB Bicycle and Pedestrian Funds (alternatively if more CARE funds are distributed, those funds could be used) for the Required Matching Funds, Should the Grant be Awarded. (Planning, Building and Transportation 4226287) Attachments: Exhibit 1 - Status Report on Transportation (September 2020) Resolution Correspondence 7 City Manager Communications - Communications from City Manager 8 Oral Communications, Non-Agenda (Public Comment) - Speakers may address the Council regarding any matter not on the agenda 9 Council Referrals - Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 10 Council Communications - Councilmembers can address any matter not on the agenda, including reporting on conferences or meetings 11 Adjournment - City Council • Please contact the City Clerk at 510-747-4800 or clerk@alamedaca.gov at least 48 hours prior to the meeting to any reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • Meeting Rules of Order are available at: https://www.alamedaca.gov/Departments/City-Clerk/Key-Documents#section-2 • Translators and sign language interpreters will be available on request. Please contact the City Clerk at 510-747-4800 at least 72 hours prior to the meeting to request a translator or interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 510-747-4800 either prior to, or at, the Council meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • The meeting will be broadcast live on the City’s website: https://www.alamedaca.gov/GOVERNMENT/Agendas-Minutes-Announcements • Documents related to this agenda are available for public inspection and copying at of the Office of the City Clerk, 2263 Santa Clara Avenue, Room 380, during normal business hours. • Sign up to receive agendas here: https://alameda.legistar.com/Calendar.aspx City of Alameda Page 6 Printed on 10/21/2020 City Council Meeting Agenda October 20, 2020 • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 7 Printed on 10/21/2020