City Council

City of Alameda Meeting Agenda City Council Tuesday, June 20, 2023 7:00 PM City Hall, 2263 Santa Clara Avenue, Council Chambers, 3rd Floor, Alameda CA 94501 MEETING TIMES: Closed Session - 5:45 p.m. Joint Meeting - 6:59 p.m. Regular Meeting - 7:00 p.m. The City allows members of the public to participate in person or remotely via Zoom For information to assist with Zoom participation, please click: https://www.alamedaca.gov/zoom For Zoom registration, please click: https://alamedaca-gov.zoom.us/webinar/register/WN_erP-XPEYSxyCexlUe21bnw For Telephone Participants: Zoom Phone Number: 669-900-9128 Zoom Meeting ID: 875 3960 0763 Any requests for reasonable accommodations should be made by contacting the City Clerk’s office: clerk@alamedaca.gov or 510-747-4800 The Council may take action on any item listed in the agenda SPECIAL CITY COUNCIL MEETING - CLOSED SESSION - 5:45 P.M. 1 Roll Call - City Council 2 Public Comment on Closed Session Items Only - 6 members of the public may speak for up to 3 minutes; 7 or more may speak for up to 2 minutes 3 Adjournment to Closed Session to consider: 3-A 2023-3165 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code § 54956.9) CASE NAME: Mario Gonzalez et. al. v. City of Alameda et. al. COURT: United States District Court, Northern District of California CASE NUMBER: 4:21-cv-09733-DMR and CASE NAME: Edith Arenales v. City of Alameda, et al. COURT: United States District Court, Northern District of California City of Alameda Page 1 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 CASE NUMBER: e 4:22-cv-00718 4 Announcement of Action Taken in Closed Session, if any 2023-3212 June 20, 2023 Closed Session Announcement Attachments: Announcement 5 Adjournment - City Council SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY IMPROVEMENT COMMISSION (SACIC) MEETING - 6:59 P.M. Pledge of Allegiance 1 Roll Call - City Council and SACIC 2 Consent Calendar - Items are routine and will be approved by one motion; members of the public may speak once for up to 2 minutes on the entire Consent Calendar; following public comment, the Council/SACIC can remove items and speak for up to 5 minutes on each item; recording a non-affirmative vote should be done without removal 2-A 2023-3171 Minutes of the Joint City Council and SACIC Meetings Held on May 2, 2023 and May 16, 2023 [City Council and SACIC]. (City Clerk) 3 Agenda Items - 6 members of the public may speak for up to 3 minutes; 7 or more may speak for up to 2 minutes 3-A 2023-3164 Adoption of Resolutions Reappointing Carly Grob as a Member of the Housing Authority Board of Commissioners and Hanson Hom and Teresa Ruiz as Members of the Planning Board [City Council]. 3-B 2023-3139 Public Hearing to Establish the Proposition 4 (Appropriations) Limit for Fiscal Year 2023-24; and Adoption of Resolution Establishing the Appropriations Limit for Fiscal Year 2023-24 [City Council]. (Finance 10024054) Attachments: Exhibit 1 - Appropriations Limit Calculation Resolution 3-C 2023-3140 Adoption of Resolutions Approving and Adopting the City of Alameda Operating and Capital Budget for Fiscal Years 2023-24 and 2024-25 and Approving and Adopting the Successor Agency to the Community Improvement Commission Budget for Fiscal Years 2023-24 and 2024-25 [City Council and SACIC]; Adoption of Resolution Approving Workforce Changes and Amending the Management and Confidential Employees Association and City of Alameda Page 2 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 Alameda City Employees Association Salary Schedule in Fiscal Years 2023-24 and 2024-25 Effective July 1, 2023 [City Council]; and Adoption of Resolution Authorizing the City Manager to Execute All Necessary Documents with the Alameda County Transportation Commission to Accept $567,000 in Grant Funding to Design the Lincoln Avenue/Marshall Way/Pacific Avenue Corridor Improvement Project [City Council]. (Finance 10024054) Attachments: Exhibit 1 - Draft Transmittal Letter Exhibit 2 - Proposed Budget Summary Exhibit 3 - Capital Improvement Program Budget Summary Exhibit 4 - Recommended Workforce Changes Resolution - Operating and Capital Budget Resolution - Successor Agency Resolution - Workforce Changes Resolution - Grant Funding Presentation Presentation - REVISED Correspondence 4 Adjournment - City Council and SACIC REGULAR CITY COUNCIL MEETING - 7:00 P.M. 1 Roll Call - City Council 2 Agenda Changes 3 Proclamations, Special Orders of the Day and Announcements - Limited to 15 minutes 4 Oral Communications, Non-Agenda (Public Comment) - Limited to 15 minutes; members of the public may speak for up to 2 minutes regarding any matter not on the agenda; any remaining speakers may comment under Section 9 5 Consent Calendar - Items are routine and will be approved by one motion; members of the public may speak once for up to 2 minutes on the entire Consent Calendar; following public comment, the Council can remove items and speak for up to 5 minutes on each item; recording a non-affirmative vote should be done without removal 5-A 2023-3172 Minutes of the Special City Council Meeting Held on May 11, 2023 and the Special and Regular City Council Meetings Held on May 16, 2023. City of Alameda Page 3 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 (City Clerk) 5-B 2023-3173 Bills for Ratification. (Finance) Attachments: Bills for Ratification 5-C 2023-3119 Recommendation to Award a Three-Year Contract to Maze & Associates Accountancy Corporation for an Amount Not-to-Exceed $483,215, including Contingency, with the Option of Two One-Year Extensions, for a Total Five-Year Expenditure Not-to-Exceed $846,966, including Contingency, for Independent Auditing Services. (Finance 10024051) Attachments: Exhibit 1 - Agreement 5-D 2023-3000 Recommendation to Authorize the City Manager to Execute an Agreement with the Alameda Sun for the Publication of Legal Notices for Fiscal Year 2023-24. (City Clerk 10022020) Attachments: Exhibit 1 - Agreement Exhibit 2 - Alameda Sun Circulation Audit Exhibit 3 - Alameda Journal Audit Report 5-E 2023-3132 Recommendation to Authorize the City Manager to Execute a First Amendment with Alameda Family Services for an Amount Not-to-Exceed $1,067,326 to Provide for Clinician and Case Management Services for the Community Assessment, Response and Engagement (CARE) Team. (Fire 10032270) Attachments: Exhibit 1 - Amendment Exhibit 2 - Original Agreement 5-F 2023-3151 Recommendation to Authorize the City Manager to Execute an Amendment to the Service Provider Agreement with Brad Shirakawa for Project Management, Research and Media Services for the Alameda Japanese American History Project, to Increase Compensation in an Amount Not-to-Exceed $40,000 for a Total Compensation Not-to-Exceed $100,000 and to Extend the Agreement through August 31, 2023. (Library 21052300) Attachments: Exhibit 1 - Original Agreement Exhibit 2 - Amended Agreement 5-G 2023-3130 Recommendation to Authorize the City Manager to Execute an Agreement with Usio Inc. to Serve as the Financial Partner for the City of Alameda’s Guaranteed Basic Income Pilot Program (Rise Up Alameda) in the Amount of $2,987.50 for Disbursement Services and Passthrough Funds of $3,600,000 to Be Used for Direct Payments to Program Participants for a Total of $3,602,987.50 with Funding from American Rescue Plan Act of 2021 Funds. (Community Development City of Alameda Page 4 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 10061810) Attachments: Exhibit 1 - Agreement 5-H 2023-3106 Recommendation to Endorse a Grant Application to the Federal Emergency Management Agency Hazard Mitigation Grant Program Administered by the California Governor’s Office of Emergency Management for the Alameda Soft Story Seismic Retrofits Project. (Planning, Building and Transportation 20962720) 5-I 2023-3128 Adoption of Resolution Authorizing the City Manager to Execute All Necessary Documents with the Alameda County Transportation Commission to Accept $1,000,000 in Grant Funds for the Alameda-Oakland Estuary Water Shuttle Two-Year Pilot Program (2024 through 2026) and to Appropriate the $1,000,000 Towards the Water Shuttle Program and to Appropriate the $1,000,000 Grant Award and $150,000 in Measure BB Local Streets and Roads Funds as Grant Matching Funds in Fiscal Year 2023-24 Towards the Water Shuttle Program. A Program Environmental Impact Report for the Expansion of Ferry Service in the San Francisco Bay Area was certified in accordance with the California Environmental Quality Act (State Clearinghouse #2001112048). (Transportation 20962740) Attachments: Exhibit 1 - April 2023 Survey Exhibit 2 - Partnership Letter Resolution 5-J 2023-3131 Adoption of Resolution Authorizing the City Manager to Apply for, Negotiate, and Execute an Agreement and Related Documents to Accept $338,198 of Homeless Housing Assistance and Prevention Grant Funds; and Amending the Grants Fund (222) Fiscal Year 2023-24 Budget to Appropriate an Additional $52,428 from the Homeless Housing Assistance and Prevention Grant for Village of Love Day Center Services. (Community Development 10061833) Attachments: Exhibit 1 - Services Agreement Resolution 5-K 2023-3168 Final Passage of Ordinance Authorizing the City Manager to Execute a Fourth Amendment to the Lease with Williams Sonoma, Inc., a Delaware Corporation, Acting for and on Behalf of Williams Sonoma Stores, Inc., a California Corporation, for Building 169, Suite 102, Located 1680 Viking Street, Alameda, CA, Extending the Term of the Lease for an Additional 12 Months with No Extension Option. In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Community City of Alameda Page 5 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 Development 29061822) 5-L 2023-3145 Public Hearing to Consider Adoption of Resolution Ordering the Levy of Assessments in the Amount of 5.302% or $6,492.30 for Maintenance Assessment District 01-01 (Marina Cove). (Public Works 27741530) Attachments: Exhibit 1 - District Map Exhibit 2 - Engineer's Report Resolution 6 Continued Agenda Items - Public comment and speaking times are determined based upon the prior meeting 7 Regular Agenda Items - 6 members of the public may speak for up to 3 minutes; 7 or more may speak for up to 2 minutes 7-A 2023-3143 Introduction of Ordinance Approving Third Amendment to Lease of Building 35, 2450 Pan Am Way, at Alameda Point between the City of Alameda and Small Size Big Minds, Extending the Lease Term by 12 Months with an Additional 12-Month Extension Option, for a Total Potential Extension of 24 Months. (Community Development 29061822) Attachments: Exhibit 1 - Lease Exhibit 2 - First Amendment to Lease Exhibit 3 - Second Amendment to Lease Exhibit 4 - Third Amendment to Lease Ordinance Presentation 7-B 2023-3144 Public Hearing to Consider Adoption of Resolution Ordering the Levy of Assessments, Island City Landscaping and Lighting District 84-2, Zones 1, 4, 5, 6, and 8. (Public Works 27041530, 27141530, 27241530, 27341530, 27541530) Attachments: Exhibit 1 - Zones 1, 4, 5, 6 and 8 Map Exhibit 2 - Engineer's Report Resolution 7-C 2023-3146 Public Hearing to Consider Adoption of Resolution Ordering that No Assessment Be Levied for Fiscal Year 2023-24 in Connection with Zone 7 of the Island City Landscaping and Lighting District 84-2; and Recommendation to Direct Staff to Engage with the Property Owners of Zone 7 of the District to Explore Specific Options Regarding the Future of Zone 7 and to Return to City Council with a Final Recommendation in September 2023. (Public Works 27441530) City of Alameda Page 6 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 Attachments: Exhibit 1 - Memorandum of Understanding Exhibit 2 - Zone 7 Map Exhibit 3 - Engineer's Report Resolution Correspondence from Staff Correspondence Presentation 8 City Manager Communications - Communications from City Manager 9 Oral Communications, Non-Agenda (Public Comment) - Members of the public may speak for up to 2 minutes regarding any matter not on the agenda 10 Council Referrals - Matters placed on the agenda by Councilmembers may be scheduled as future agenda items or dispositive action may be taken on sufficiently noticed time sensitive legislative matters; presentations are limited to 5 minutes; Councilmembers can speak for up to 3 minutes; 6 members of the public may speak for up to 3 minutes; 7 or more may speak for up to 2 minutes 11 Council Communications - Councilmembers can speak for 9 minutes to address any matter not on the agenda, including reporting on conferences or meetings 11-A 2023-3158 Mayor’s Reappointment of Kimi Sugiyoka as Alameda Poet Laureate. 11-B 2023-3174 Mayor’s Nominations for Appointment to the Library Board and Social Service Human Relations Board. 12 Adjournment - City Council • Meeting Rules of Order are available at: https://www.alamedaca.gov/Departments/City-Clerk/Key-Documents#section-4 • Accessible seating for persons with disabilities, including those using wheelchairs, is available • Equipment for the hearing impaired is available for public use • Translators and sign language interpreters available if requested prior to the meeting • To request a translator, interpreter or any reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting, please contact the City Clerk at 510-747-4800 or clerk@alamedaca.gov at least 48 hours prior to the meeting • View documents related to this agenda or sign up to receive agendas on the City’s website: https://alameda.legistar.com/Calendar.aspx • Documents related to this agenda are also available for public inspection and copying at the Office of the City Clerk (City Hall, 2263 Santa Clara Avenue, Room 380) during normal business hours City of Alameda Page 7 Printed on 6/21/2023 City Council Meeting Agenda June 20, 2023 • KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE: Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City of Alameda exist to conduct the citizen of Alameda’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. • FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION: the address is 2263 Santa Clara Avenue, Room 380, Alameda, CA, 94501; phone number is 510-747-4800; fax number is 510-865-4048, e-mail address is lweisiger@alamedaca.gov and contact is Lara Weisiger, City Clerk. • In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. City of Alameda Page 8 Printed on 6/21/2023