City Council Meeting

MAYOR Terry Stoneburner COUNCIL MEMBERS Michael Bembas, Mayor Pro Tem Cathy Harris Corey Blair Raymond Martin Rocky Gillis Jake Skarbek **A M E N D E D** CITY OF ALGONAC AGENDA FOR REGULAR CITY COUNCIL MEETING Tuesday, June 7, 2022 7:00 p.m. City Council Chambers, 805 St. Clair River Drive Algonac, MI 48001 1) Call to Order 2) Roll Call 3) Moment of Silent Prayer 4) Pledge of Allegiance 5) Approve Agenda 6) Presentations a. Algonac Asset Awards – Algonac High School Wrestling Team, Presented by Councilman Rocky Gillis 7) Public Comment 8) City Manager’s Report and Technology & Communications Presentation 9) Consent Agenda a. Regular Meeting Minutes of May 17, 2022 10) Unfinished Business 11) New Business a. To adopt Resolution #22-06 for FY 2022-2023 Budget. b. To approve the final FY 2021-2022 Budget Amendment.*Item amended c. To adopt FY 2022-2023 City Council Meeting Calendar.*Item amended d. To approve SAW Sewer Cleaning & Televising Pay Estimate #1: $63,458.10. 6.7.2022 CC Agenda 1  Item No: 9 Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: Toapprovethecon sent agen da Submitted by: Denice A. Gerstenberg, City Manager Sum mar y The consent agenda contains the following items: a) City Council Meeting Minutes Regular Meeting May 17, 2022. Sug gested Action: MOVED BY: SECONDED BY: RESOLVED, to approve the consent agenda as presented. APPROVED/Denied  Item No: lla Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: To Adopt Resolution 22-06 for FY 2022-2023 Budget. Submitted by: City Manager Denice A. Gerstenberg; City Treasurer, Linda Mackie Summary The attached Resolution: • Acknowledges the budget public hearing. • Authorizes the millage levy, fees, and penalties. • Adopts the Budget. • Authorizes the payment of bills. • Authorizes capital projects. • Confirms financial reports are to be provided to City Council. • Requires budget monitoring; and • Sets the annual refuse disposal charges. The following documents are also attached: Budget Letter Department Goals & A: 2022-23 Budget B: Wages Obiectives C: Fee Schedule D: Cost Recovery E: Capital Notice of Public Hearing Improvement Plan As is required by law, this budget projects a General Fund positive net position for the year. Suggested Action: MOVED BY: SECONDED BY RESOLVED, to adopt Resolution 22-06 for FY 2022-2023 Budget as presented. APPROVED/Denied  AMENDED Item No: 11b Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: To approve the final FY 2021-2022 budget amendment. Submitted by: City Manager Denice A. Gerstenberg; City Treasurer Linda Mackie Summary Attached is the final proposed budget amendment for the fiscal year ending June 30, 2022. The amendment considers the following circumstances: • Increased revenue by $212,125 from American Rescue Plan Act (ARPA) grant. • Increased revenue by $14,000 from FEMA Firefighters grant. • Increased Fire Department expense by $445,200 for purchase of fire truck • Increased Pension-add’ l contributions by $43,525, based on 30% of net position. • Increased sanitary sewer operating expenses by $150,000 for SAW Grant. • Decreased interest on all investments. • Decreased accrued liability as employees purchase unused vacation days. • Decreased water revenue due to decreased water usage. This amendment projects that the General Fund will end June 30, 2022, with a loss for the year of $248,551. However, we are still projecting to end the year with a positive fund balance of over $2.4 million dollars. This situation is attributable to the purchase of the new fire truck. The city paid over $400,000 to purchase the fire truck this budget year. Half of that amount was reimbursed with American Rescue Plan/COVID funds. The other half of the money will not be distributed by the federal government until next year. Suggested Action MOVED BY: SECONDED BY: RESOLVED, to approve the final FY 2021-2022 budget amendment as presented. APPROVED/Denied  AMENDED Item No: 11c Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: To Adopt FY 2022-2023 City Council Meeting Calendar. Submitted by: Lisa Borgacz, City Clerk Summary The following dates are suggested as meeting dates for FY 2022-2023: 2022 July 5th and 19th August 3rd* and 16th September 6th and 20th October 4th and 18th November 1st and 15th November 14th Organizational Meeting** December 6th and 20th 2023 January 3rd and 17th February 7th and 21st March 7th and 21st April 4th and 18th May 2nd and 16th June 6th and 20th Please note that the first meeting in August will be scheduled for Wednesday, August 3rd due to the Primary election scheduled for Tuesday, August 2nd. Also, in accordance with the City Charter, the Organizational Meeting follows each regular city election. Suggested Action: MOVED BY: SECONDED BY RESOLVED, to adopt Fiscal Year 2022-2023 City Council Meeting Calendar as presented. APPROVED/Denied  Item No: llg Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: To approve Change Order #1 for Water Plant Low Service Pump #2 Repairs: $5,526. Submitted By: Sunny Jacob, Water Plant Supervisor Summary On March 15 City Council approved $20,349 for Pump Service International LLC to refurbish all three low service pumps. These pumps move large volumes of water at relatively low discharge pressures. Any mechanical work would be extra and quoted after the teardown of the motor. Low service pump #3 is done without any extra mechanical work needed and is back in service. Low service pump #2 has motor windings that have started to go bad. Motor windings are conductive wires wrapped around a magnetic core that cause the rotor to spin. Per attached quote, the cost to fix this problem will be an additional $5,526. Low service pump #1 continues to operate and has not yet been refurbished. Two low service pumps must be always in operation in order to provide water to the public. Suggested Action: Moved by: Seconded by: RESOLVED, to approve change order #1 for Water Plant Low Service pumps #2 repair by Pump Service International LLC, whose address is 33992 Doreka Dr., Fraser, MI 48026 in the amount of $5,526.00. APPROVED/Denied  Item No: lli Meeting: 6.7.2022 Business of the Algonac City Council Agenda Statement Item Title: To approve City Council meeting time change. Submitted by: City Manager Denice A. Gerstenberg Summary According to the City Charter, City Council determines its own organizational rules and order of business, including meeting dates and times. Typically, organizational rules are reviewed each even-year November immediately following the regular city election. However, it has been recently suggested to change the City Council meeting time from 7:00 p.m. to 6:00 p.m. as a convenience to residents and a way to encourage participation. It would provide an opportunity for residents conducting business at city hall to attend the city council meeting immediately following while city hall is still open, rather than returning an hour after city hall closes. The time change may also allow residents to attend the meetings on their way home from work, and residents may find it more appealing knowing they may not be out as late. The proposed temporary time change would be during the summer months beginning with the City Council meeting of June 21 through August 16, 2022. On August 16 City Council would re-evaluate whether to continue with the 6:00 p.m. start time or resume the 7:00 p.m. start time at the City Council meeting of September 6, 2022. Suggested Action: MOVED BY: SECONDED BY: RESOLVED, to approve the City Council meeting time change from 7:00 p.m. to 6:00 p.m. beginning June 21 through August 16, 2022. APPROVED/Denied  Item No: 12 Meeting: 6.7.2022 Business of the Algonac City Council , �GQt-ll-e, Agenda Statement Item Title: To approve accounts payable and payroll in the amount of $271,463.99. Submitted by: Linda Mackie, City Treasurer Summary Attached are the bills and payroll for city council review. Suggested Action: MOVED BY: SECONDED BY: RESOLVED, to approve accounts payable and payroll in the amount of $271,463.99. APPROVED/Denied