PARC (Parks, Arts, Recreation, Culture) Committee

PARC Tax Advisory Board September 2, 2015 Bank of American Conference Room Attendees Brian Thompson Laurel Shelley Staci Carroll Dale Gunther Joe Heaps Nan Kuhn Audra Sorensen Excuse James Hansen The meeting started a 5:30 pm. Laurel Shelley moved to approve the July 22, 2015 meeting minutes. Dale Gunther seconded the motion and passed unanimously. Audra Sorensen is the contact for the city and will start attending our meeting, she will help with website, social media, etc. Process Reports Application We reviewed the Orem and Lindon applications to see if any parts of application would apply to us. There is a Cultural Organization and a Recreational Facility applications they include the following questions.  Applicant information  Applicant Eligibility and Executive Summary  Organization Information  Mission, Community, Served, Staffing  Project Information  Project Overview, Goals, Community Impacts, Measurable Outcomes  Proposed Use of Funds  Funding, Project Funds List, Proposed Project Funding  Signature and Instructions Review the application and contact Staci with any questions and suggestions. The city council doesn’t want the committee to look at locking in percentages for either cultural/arts and recreation. Funds should benefit the entire community and go to the most deserving. Timeline January 31st: Start receiving applications March 31st: Close Application Window May 15th: Conclude applicant presentations June 15th: Make final grant decision July 1st: Distribute Funds Need to add Mandatory Applicant Workshop for January 21st. Review the timeline and contact Brian with any questions and suggestions. Communication Plan  Reach public and organizations with:  Website: PARC website page and a link from the city’s home page  City newsletters and city utility bill  Newspaper the American Fork section  Flyers: City Hall and Office, Rec Center, bulletin boards in business  Facebook page and Twitter  Sings for grantees that received funds  Instagram after the first year to display picture as what funding paid for We will a logo to brand the committee and we are looking a list of non-profits in American Fork to send the information about the application process. Any other suggestions contact Nan or Laurel. Brian will present our progress to the city council at their October 8 th, 3:30 pm work session if you want to attend. Review the prior survey for our next meeting. Our next meeting is scheduled for October 8th at 5:30 pm, American Fork Bank Conference Room The meeting adjourned at 6:30 pm.