Amesbury Elementary School Building Committee

By City Clerk at 10:08 am, Sep 27, 2022 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: September 1, 2022 Location: Virtual Time: 6:00PM Next Meeting: September 22, 2022 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Peter Hoyt, School Committee ☒ Bruce McBrien ☐ Matt Bennett, Facilities Director ☒ Marisa Batista, CFO ☐ NV5 (OPM) Lynn Catarius, Director, Student Services ☐ Tim Dorman ☒ Nick Wheeler, City Council Representative ☒ Bill Shaw ☐ Joseph Spencer, Community Member ☒ Melissa Gagnon ☐ Joan Liporto, Director of Finance & Ops ☒ DiNisco Design (Architect) Elizabeth McAndrews, Superintendent ☒ Donna DiNisco ☐ Jim Montanari, AES Principal ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:21 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the Microsoft Teams Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 5 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on August 4, 2022 as part of the meeting packet. o Vote: Motion by Joan Liporto to approve the August 4, 2022 AESBC Meeting Minutes. The motion was seconded by Joe Spencer. Peter Hoyt and Nick Wheeler abstained from voting as they were not present at the subject meeting. All other members present were in favor and the motion passed. 4. Approval of Invoices and Commitments The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #08 $142,241.55 Total Commitments: $142,241.55 NV5 noted that Change Order No. 8 consists of the following two (2) individual PCOs: o PCO #060 Base Course for Roadway (Use of Temporary Road as Bae), which is a credit of $25,464.00 and summarized as follows:  This is a credit change for retaining the initial pavement base course installation for a section of the new exit driveway.  The scope of the contract documents called for a temporarily paved construction driveway, which would be removed and replaced with a “permanent” binder course later in the project.  The Contractor installed the original base course to meet the contract spec and grades for the permanent installation, with the expectation that it would be in suitable condition to retain.  The Civil engineer has reviewed to confirm removal/replacement is not necessary, resulting in a credit for avoiding the cost of demolition and replacement. o PCO #065R3 Added Contaminated Soils Disposal Above Allowance, which is an added cost of $167,705.55 and summarized as follows:  This is for reconciliation of the actual export volume to date of arsenic contaminated soil over the allowance that is owned in the base contract.  The allowance value was 25,400 CY, which was exceeded by about 3,500 CY.  The quantities were documented by weight slips for each truck load and the unit cost is based on the documented cost that CTA is paying for hauling and tipping fee.  This cost is offset by a few different factors including minor grading modifications to reduce the amount of export, increased reuse due to more material meeting the specs for ordinary borrow  Page 3 of 5 and the ability reduce the amount of over-excavation required in one of the stormwater basins based on actual soil conditions.  These measure have both avoided incurring costs for soil disposal as well as offsetting the incurred costs through credits.  The Project team worked collaboratively to mitigate what could have otherwise been a much larger cost.  There still remains about 1,500 CY of excess cut material and the team is working to continue to reuse as much of this material on site as possible, but some of these measures may result in added costs for handling the material and placing clean cover.  Nick Wheeler noted that since there isn’t much of a choice on this cost he will vote in favor, but noted that that he would like to be cautious with the use of the remaining contingency.  Joe Spencer noted that he participated in the Change Order Working Group meeting on Tuesday to discuss the detail of the PCO at length. He indicated that based on his professional background he had several questions regarding basis for additional material, construction control and cost basis. He concluded that the Contractor appears to have control and is acting in good faith to document actual costs, the team is working to minimize the costs and supports approving the change order. o Vote: Motion made by Nick Wheeler to approve the commitment for Change Order No. 08, which will increase the CTA Contract Sum by the amount of $142,241.55. The motion was seconded by Elizabeth McAndrews. All present were in favor and the motion passed. The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 285336 $40,000.00 DiNisco Design 9643 $49,959.00 Professional Drafting Services AMB_019 $1,200.00 Wetland Consulting Services 20396 $562.50 Quirk Construction 07 $300,000.00 O’Brien & Sons 1220893-IN $219,712.50 BSC Group 9148747 $491.43 BSC Group 9148986 $1,040.68 Stantec 1958343 $981.70 UTS 100833 $1,005.00 CTA Construction Pay App #15 $3,396,306.35 Total Warrant Value: $4,011,259.16  Page 4 of 5 o NV5 summarized the invoices and noted the following: o The Professional Drafting Service and Wetland Consulting Services invoices are related to the Lion’s Mouth Road sidewalk project undertaken by DPW and are being approved as part of the funding committed to the sidewalk installation from the AES Project. o The Quirk Construction invoice is for the portion of the Athletic Fields project that was committed from AES Project funds. o Nick Wheeler noted that the invoice from Professional Drafting Service should be listed with a date of 6/7/2020 as opposed to 6/7/2022. o Vote: Motion made by Peter Hoyt to approve the invoices listed above in the total warrant value of $4,011,259.16 as presented. The motion was seconded by Matt Bennett. All present were in favor and the motion passed. 5. Update on Construction Progress: o The construction activities since the last meeting, summarized as follows:  Mayor Gove toured the site after the weekly construction meeting on Tuesday and shared her impression from the tour, nothing the following:  The site improvements at Cashman greatly improve the overall look of the building, including the façade on the gym wall.  One small area not in the scope of work looks overgrown and can be improved as a community effort.  Good progress was observed with the new building including the exterior brick and window going in and drywall has started on the interior.  NV5 noted the following details regarding construction progress:  There was a big push to wrap up Cashman with teachers returning this week and students returning on Tuesday and site really came together.  The hardscape is generally complete around Cashman  Much of the plantings have been installed with some of the smaller planting and hydro-seeding remaining to be completed in coordination with occupancy.  Striping will be completed tomorrow and ready for the temporary interim conditions for pickup/drop-off, until the complete site is ready for the permanent condition.  On the exterior, the masonry continues working towards the final south elevation.  Windows are progressing around the building with the east elevation complete and working counter-clockwise.  Prep work of sub-framing for metal panel installation has begun.  Page 5 of 5  On the interior partition wall framing continues to work its way up through the building and sheetrock is following along in areas that are weather tight.  All of the Mechanical, Electrical and Plumbing trades are continuing throughout.  Nick Wheeler asked for clarification on the Cashman site pavement marking schedule. CTA noted that it was scheduled for tomorrow but has shifted to Saturday and will still be down ahead of the opening.  Nick Wheeler as if there have been any schedule delays since the earlier delays associated with Conservation Commission pre-construction conditions and the large steel beams. It was noted that CTA has indicated these two issues have pushed their projected substantial completion date from February 17, 2023 to April 7, 2023. However, subsequent schedule updates have been able to hold this date in spite of other supply chain and labor challenges.  CTA noted that the delivery date for the switchgear is a potential risk, which is currently the end of October. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on September 22, 2022 at 6:00 PM and will be held virtually. 7. Other Business Elizabeth McAndrews thanked DiNisco for helping to navigate through the fire alarm panel challenges that occurred at the High School just prior to the start of the school year. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:56 PM. The motion was seconded by Peter Hoyt. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.