Amesbury Elementary School Building Committee

By City Clerk at 9:04 am, Feb 21, 2023 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: December 22, 2022 Location: Virtual Time: 6:00PM Next Meeting: January 26, 2023 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Matt Bennett, Facilities Director ☒ Bruce McBrien ☐ Marisa Batista, CFO ☒ Peter Hoyt ☒ Lynn Catarius, Director, Student Services ☐ NV5 (OPM) Nick Wheeler, City Council Representative ☐ Tim Dorman ☒ Joseph Spencer, Community Member ☐ Bill Shaw ☐ Joan Liporto, Director of Finance & Ops ☒ Melissa Gagnon ☐ Elizabeth McAndrews, Superintendent ☒ DiNisco Design (Architect) Jim Montanari, AES Principal ☐ Donna DiNisco ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:04 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove, through the ACTV Facebook live stream or by dialing in to the Microsoft Teams Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 2. Public Comments o There were no public comments submitted. 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on December 1, 2022 as part of the meeting packet. o Vote: Motion by Joan Liporto to approve the December 1, 2022 AESBC Meeting Minutes. The motion was seconded by Elizabeth McAndrews. All were in favor and the motion passed. 4. Approval of Invoices and Commitments o The following commitment was submitted for approval: Vendor Invoice # Invoice $ CTA Construction Change Order #11 $(8,715.40) Total Commitment: $(8,715.40)  NV5 noted that Change Order No. 11 consists of three (3) individual PCOs, which generally includes one (1) add PCO (38R1), one credit PCO (67) and one (1) no cost PCO (89), resulting in a net credit of $8,715.40.  NV5 noted that there are some pending additional costs which we are hoping to have final values that we are ready to recommend for approval at the next meeting related to the over excavation and resolution of the playground sub-base and footing coordination issue. o Vote: Motion made by Joan Liporto to approve the one (1) commitment listed above in the total net credit amount of $(8,715.40). The motion was seconded by Marisa Batista. All present were in favor and the motion passed. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 305384 $ 30,000.00 DiNisco Design 9692 $ 49,959.00 BSC Group 9149246 $ 888.43 BSC Group 9150034 $ 1,288.36 BSC Group 9150967 $ 1,743.26 BSC Group 9151003 $ 653.38 BSC Group 9151485 $ 1,547.63  Page 3 of 4 UTS 102721 $ 355.00 CTA Construction Pay App #19 $ 1,668,673.19 Total Warrant Value: $ 1,755,108.25 o Vote: Motion made by Elizabeth McAndrews to approve the invoices listed above in the total warrant value of $1,755,108.25 as presented. The motion was seconded by Matt Bennett. All present were in favor and the motion passed. 5. Update on Construction Progress: o NV5 provided an update on the construction activities since the last meeting, summarized as follows:  Much of the same activities discussed at the last meeting a few weeks are ago continue to progress.  Exterior work is progressing with current focus on metal panels and curtain wall.  Inside the building, the MEP and FP trades are progressing with rough in, fixtures and equipment throughout the building.  Cutover to permanent power is expected in January.  Drywall is continuing on the second floor and they’ve started to frame out the project area ceiling soffits at the ground and first floor.  Ceramic tile and ceiling grid are proceeding on the ground and first floors.  Painting is continuing up into the first and second floor classrooms.  Casework is now proceeding up to the 1st floor classrooms on the west side.  The elevator installation is progressing and should be largely complete by mid-January.  Out on the site, the recent focus had been on getting the porous pavement area stone layer in place and ready for paving in the spring and once the site has been prepped for winter by the end of this week, site work will be light until spring.  The playground progress has slowed down due to some issues with coordinating the installation of the footings with the depth of the installed stone layer, but we are pushing for a resolution to allow the footings to continue as weather allows and be ready for equipment installation and rubber surface in the spring.  The Technology procurement is proceeding and we are working towards having a recommendation to award that scope in February.  The design team is working to finalize the FF&E package to get layouts and keep that process moving for procurement over the next month.  It was noted that the move planning should start to be discussed soon.  Page 4 of 4 6. Proposed Next Meeting Date The next meeting of the AESBC will be on January 26, 2023 at 6:00 PM. 7. Other Business o Mayor Gove noted that the next site visit for the Building Committee should be planned for early in the new year. 8. Adjournment o Vote: Motion made by Elizabeth McAndrews to adjourn the meeting at 6:24 PM. The motion was seconded by Matt. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.