Amesbury Elementary School Building Committee

By City Clerk at 8:58 am, Jun 01, 2023 Amesbury Elementary School Building Meeting Minutes Committee (AESBC) Date: February 16, 2023 Location: Virtual Time: 6:00PM Next Meeting: March 16, 2023 at 6:00PM Attendees: Name Present Name Present SBC – Voting Members SBC – Non Voting Members Kassandra Gove, Mayor/Chair ☒ Christine Chabot ☐ Ann Marie Casey, Chief of Staff ☒ Lauri McAllister ☐ Matt Bennett, Facilities Director ☐ Bruce McBrien ☒ Marisa Batista, CFO ☒ Peter Hoyt ☒ Lynn Catarius, Director, Student Services ☒ NV5 (OPM) Nick Wheeler, City Council Representative ☒ Tim Dorman ☒ Joseph Spencer, Community Member ☒ Bill Shaw ☐ Joan Liporto, Director of Finance & Ops ☒ Melissa Gagnon ☐ Elizabeth McAndrews, Superintendent ☐ DiNisco Design (Architect) Jim Montanari, AES Principal ☒ Donna DiNisco ☐ Vivian Low ☐ Jim Shuttleworth ☒ CTA (General Contractor) Jeff Hazelwood ☐ Ed Pereira ☒ Steve Quealy ☐ 1. Call to Order o Kassandra Gove, Mayor of Amesbury, called the Amesbury Elementary School Building Committee (AESBC) Meeting to order at 6:03 PM. o The meeting was held under Chapter 22 of the Acts of 2022 extending certain pandemic-related provisions, including remote local government meeting authorizations, signed into law on July 16, 2022 by Lt. Governor Karyn Polito, as acting Governor. Accordingly, the meeting was held online. Public comments can be made by email to Mayor Gove or by dialing in to the Microsoft Teams Meeting audio connection as indicated on the posted meeting agenda. o NV5 took roll call for attendance. 2. Public Comments o There were no public comments submitted. 70 FARGO STREET, SUITE 800 | BOSTON, MA 02210 | WWW.NV5.COM | OFFICE 617.345.9885 | FAX 617.345.4226 PROGRAM MANAGEMENT - CONSTRUCTION QUALITY ASSURANCE - INFRASTRUCTURE - ENERGY - ENVIRONMENTAL  Page 2 of 4 3. Approval of Meeting Minutes o NV5 distributed the AESBC Meeting Minutes from the prior meeting held on January 26, 2023 as part of the meeting packet. o Vote: Motion by Joe Spencer to approve the January 26, 2023 AESBC Meeting Minutes. The motion was seconded by Joan Liporto. All were in favor and the motion passed. 4. Approval of Invoices and Commitments o The following commitments were submitted for approval: Vendor Description Value Reduction to PO No. 231042 for Owner Micronet supplied WAPs from $245,514.92 to $ (38,899.92) $206,615.00 IT Equipment and Services (Computers, Micronet $ 105,718.00 Chromebooks, Printers and carts) Apple IT Equipment and Services (Student iPads) $ 114,976.80 AV Equipment and Services (Interactive ProAV $ 176,138.00 Flat Panels, Mounts and Carts) Total Commitments: $ 357,932.88 o NV5 Provided a summary of the technology commitments as follows:  These additional technology commitments include the remaining AV and IT scope except for the POS and Visitor Management systems which will be purchased directly by the district utilizing respective budget allowances.  The first item, which is a credit for Micronet’s previous PO issued for the switches and wireless access points is as a result of the City IT department having surplus WAPs available for use on the project and allowing for a reduction in the original Micronet scope accordingly.  The three other items for Micronet, Apple and ProAV include the purchase of computers, printers, chrome books, iPads and AV equipment.  The procurement process and results are summarized in the memo from Scott Goodrich of Edvance Technology Design, included in the agenda package.  The budget overview is also included in the package, which indicates that when accounting for the actual costs of this scope, combined with the previous procurement and remaining allowances, the technology buyout is about $22k under budget.  The intent is to hold off on utilizing these funds until the furniture bids come in and then review options for either reallocating, utilizing for additional device purchase or continuing to hold for other potential costs.  Page 3 of 4  Nick Wheeler asked for clarification on how the projectors are being purchased. It was clarified that they are included in the Construction Contract for the projectors in the gym and cafeteria.  Bruce McBrien noted that the iPads in use now have protective cases. o Vote: Motion made by Joan to approve the commitments listed above in the total amount of $357,932.88. The motion was seconded by Nick. All present were in favor and the motion passed. o The following invoices were submitted for approval: Vendor Invoice # Invoice $ NV5 314916 $ 20,000.00 DiNisco Design 9726 $ 49,959.00 DiNisco Design 9727 $ 10,465.00 BSC Group 9152779 $ 668.63 CTA Construction Pay App #21 $ 984,687.83 Total Warrant Value: $ 1,065,780.46 o Vote: Motion made by Joan Liporto to approve the invoices listed above in the total warrant value of $1,065,780.46 as presented. The motion was seconded by Ann Marie Casey All present were in favor and the motion passed. 5. Update on Construction Progress: o Mayor Gove noted that some of the AESBC members visited the site prior to tonight’s meeting, which provided a first hand update on progress as many hadn’t had the opportunity to visit the site in a while. o Nick Wheeler attended the tour and noted that it’s great to see things coming together as the project gets closer to wrapping up. o Peter Hoyt thanked the project team for leading the tour today and commented on the extraordinary progress and noted that the City will be proud of this new building. o NV5 provided a general update on the construction activities since the last meeting, summarized as follows:  Exterior work is progressing with current focus on cement, metal panels and roof fascia metal, with most of the exterior glass complete.  Interior finish work is progressing quickly from the ground floor up, including ongoing painting, ceiling grid and tiles, ceramic tile, vinyl tile flooring, casework and fixtures.  The MEP and FP trades are progressing with filling and testing of heat piping, finish plumbing and sprinkler heads.  Equipment startups are expected to begin next week, including the generator, boilers and water heaters.  The kitchen equipment installation is projected for next week.  Page 4 of 4  Interior railings and glass storefront system installation is beginning this week.  The elevator installation is just about complete and will be tested to be ready for inspection when fire alarm is done.  Site work is generally on hold until the spring, except for ongoing maintenance of erosion controls.  The FF&E procurement is in process, with proposals due next week and the intent to have a recommendation to award for the March AESBC meeting. o NV5 noted that while there is not a Construction Contract Change Order on the agenda for this meeting, there are a few larger cost PCOs pending and we are pushing for final resolution so that we can have a better handle on remaining contingency. 6. Proposed Next Meeting Date The next meeting of the AESBC will be on March 16, 2023 at 6:00 PM, which is a week earlier than usual in order to expedite furniture awards. 7. Other Business o Mayor Gove noted that planning is underway for the Open House and Grand Opening. o Nick Wheeler asked about the status of the commemorative plaque for Jordan Shay. It was noted that it is in design. DiNisco is working with Megan Fahey on the language, materials and layout. Jim clarified that the location will be in the lobby area to the right, near the mail room entrance. 8. Adjournment o Vote: Motion made by Nick Wheeler to adjourn the meeting at 6:26 PM. The motion was seconded by Joe Spencer. All were in favor and the motion passed unanimously. -End of Minutes- These meeting minutes were prepared by NV5. Please notify NV5 within 48 hours of receipt of this document regarding any required corrections or clarifications.