Board of Trustees

Organizational Meeting of the Board of Trustees April 3, 2023 Meeting called to order at 7:30 pm MEMBERS PRESENT: Mayor Dennis Siry, Deputy Mayor Kevin Smith, Trustee Roger Smith, Trustee Michael O’Neill NOT PRESENT Trustee Owen Brooks; Village Attorney Bruce Kennedy ALSO PRESENT: Clerk/Treasurer Catherine Murdock Mayor’s Assistant Wendy O’Neill The salute to the flag was conducted; Mayor Siry requested a moment of silence to remember former Amityville Fire Department Chief Jimmy Johnson, a great person who passed away and will be missed. Mayor’s Actions  Mayor Siry swore in Trustee Roger Smith and Trustee Michael O’Neill for a four-year term.  Mayor Siry swore in Village Justice Joseph L. Calabrese to the Village Justice Court to fill the 2-year term of former Justice Debra Urbano-DiSalvo  Justice Calabrese swore in Associate Village Justice Colleen Nugent Appoint Village Clerk Catherine Murdock as Local Planning Administrator for the Village Façade Program MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Michael O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays Standing Committee Appointments The following standing committees of the Board of Trustees are to serve during the ensuing official year, the first name being the Chairperson of the Committee and the second the Vice-Chairperson. Public Safety Committee Jurisdiction: Police Department Appointees: Mayor Dennis Siry Trustee Owen Brooks Fire Protection Committee Jurisdiction: Fire Department Bureau of Fire Prevention Appointees: Mayor Dennis Siry Trustee Owen Brooks 1  Organizational Meeting of the Board of Trustees April 3, 2023 Judiciary Committee Jurisdiction: Court Clerk’s Department Liaison to Judge(s) Appointees: Deputy Mayor Kevin Smith Trustee Roger Smith Public Works Committee Jurisdiction: Highway, Lighting, Buildings, Grounds Appointees: Trustee Michael O’Neill Trustee Roger Smith Code Enforcement Committee Jurisdiction: Code Enforcement Department Appointees: Deputy Mayor Kevin Smith Trustee Michael O’Neill Recreation Committee Jurisdiction: Beach Operations Recreation Program Appointees: Trustee Owen Brooks Trustee Michael O’Neill Administrative Committee Jurisdiction: Village Clerk/Treasurer, Assessors Department Appointees: Trustee Roger Smith Deputy Mayor Kevin Smith Emergency Preparedness Committee Jurisdiction: Office of Emergency Management Appointees: Trustee Michael O’Neill Deputy Mayor Kevin Smith Audit Committee Entire Board of Trustees MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 2  Organizational Meeting of the Board of Trustees April 3, 2023 Temporary Committees July 3rd Celebration- Trustee Roger Smith Fourth of July Parade- Trustee Roger Smith Business Development Task Force- Mayor Dennis Siry and Chamber of Commerce President, Daniel Galasso and Christopher Geiger, Gerald O’Neill, Michael Esposito, Trustee Michael O’Neill Downtown Revitalization Committee- Peter Casserly, Tracey Cullen, Joanne Fisk, Christopher Geiger, Stephen Greenwald, Jenn Ronzo Distinguished Resident Committee- Deputy Mayor Smith, Trustee Owen Brooks, Doris Reynolds Certified Local Government Commission – Trustee Owen Brooks, Deputy Mayor Kevin Smith, Joseph Guidice, Kenneth Lang, Doris Reynolds Local Planning Committee (LPC) – Stephen Greenwald, Chair, members: Peter Casserly, Tracey Cullen, Joanne Fisk, Christopher Geiger, Jenn Ronzo MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays The following trustees are appointed to serve as liaison between the Board of Trustees and the respective entities indicated. Liaison Appointments Planning Board-Deputy Mayor Kevin Smith Zoning Board of Appeals- Trustee Roger Smith Senior Citizens Commission- Trustee Owen Brooks Historical Society- Trustee Michael O’Neill and Trustee Owen Brooks Parks Commission- Mayor Dennis Siry and Trustee Owen Brooks Amityville School Board - Trustee Owen Brooks and Trustee Michael O’Neill MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 3  Organizational Meeting of the Board of Trustees April 3, 2023 Mayoral Appointments: The terms indicated at a compensation, if any, subject to the budget that has not yet been adopted and in accordance with the general fund budget as indicated in Schedule 5 of the applicable General Fund Budget, as adopted, or as contained in prior resolutions. Mayoral Appointments: Title Name Term Village Attorney Bruce Kennedy 1 year Associate Justice Colleen Nugent 1 year Village Prosecutor Ryan McKeon 1 year Deputy Clerk Deirdre Parker 1 year Village Assessor Thomas Donato 1 year Registrar Johanna Rogers 1 year Deputy Registrar Deirdre Parker 1 year Deputy Registrar Catherine Murdock 1 year Village Historian William Lauder 1 year Village Historian Joseph Guidice 1 year Director of Recreation TerriLynn Bayon 1 year Disability Coordinator Lore Waegerle 1 year Emergency Preparedness/ Emergency Management Chairman Gavin Budde 1 year Emergency Management Vice Chairman Thomas Langford 1 year Senior Citizens Commission Chairperson Janice Soares 2 year Senior Citizens Commission Member Sheila Schroeder 2 year Senior Citizens Commission Member Marilyn Brous 2 year Senior Citizens Commission Member Patrice O’Neill 2 year Senior Citizens Commission Member Christine Schultz 2 year Senior Citizens Commission Member Carol Seery 2 year Zoning Board Alternate Member Tim McManus 1 year Zoning Board Chairperson Tracey Cullen 1 year Zoning Board Member Eric Taylor 5 years Zoning Board Member Todd Brice 1 year Planning Board Alternate Member Justin Kennedy 1 year Planning Board Chairperson Stephen Greenwald 1 year Planning Board Member Amanda Lowe 5 year Court Officer Timothy Taylor 1 year Court Officer Stephen Jaworowski 1 year Court Officer Edward Haggerty 1 year Court Officer Arthur Smith 1 year Traffic Violations Bureau Shannon Kokoneshi 1 year Clerk/Treasurer Catherine Murdock 2 years Mayor’s Secretary Wendy O’Neill 1 year Secretary, Zoning Board of Appeals Kerri Geiger 1 year Secretary, Planning Board Melanie Macomber 1 year Deputy Treasurer Jacqueline Aissa 1 year 4  Organizational Meeting of the Board of Trustees April 3, 2023 MOTION to APPROVE all appointments was made by Deputy Mayor Kevin Smith and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays Resolutions: RESOLUTION 23-04-03-01 Mileage Allowance WHEREAS Village Law 5-524(7) provides that the actual and necessary expenses of all officers and employees incurred in the performance of their official duties shall be a village charge, and, WHEREAS the Board of Trustees has determined to pay a fixed rate for mileage as reimbursement to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village; NOW THEREFORE BE IT RESOLVED: Section 1. That the Board of Trustees shall approve reimbursement to such officers and employees at the same rate as the Internal Revenue Service allows per mile subject to the approval of the Department Head or that Committee of the Board of Trustees which has supervision over such department. Section 2. That this resolution shall take effect immediately. MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Deputy Mayor Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 5  Organizational Meeting of the Board of Trustees April 3, 2023 RESOLUTION 23-04-03-02 Training Resolution RESOLVED that the Mayor and the Board of Trustees and the following officers and employees are hereby authorized to attend the following schools, conferences and meetings; NYCOM Spring and Fall Training School Village Clerk/Admin. Secretary to the Mayor Deputy Clerk Deputy Treasurer Supt. of DPW or Foreman Suffolk County Village Officials Assoc. Training Members of BOT, ZBA and Planning L.I. Village Clerks & Treasurers Assoc. Village Clerk/Treasurer; Deputy Village Clerk; Deputy Village Treasurer Government Finance Officers Assoc. Village Clerk/Treasurer and/or Deputy Treasurer NYS Assoc. of Municipal Purchasing Officials Village Clerk/Treasurer and/or Deputy Treasurer SC Building Officials Assoc. Building Inspector and/or Assistant Building Inspector NYS Finger Lake Bldg. Officials Conference Building Inspector and/or Assistant Building Inspector SC Highway Supt. Conference Supt. of Public Works or Foreman Chiefs Assoc. Meetings/Conferences/Conventions Chief of Police NYS Assessors Association Assessor Nassau Suffolk Court Clerk Association Senior Justice Court Clerk/ Justice Court Clerk NYSAMCC Fall Conference Senior Justice Court Clerk/ Justice Court Clerk Association of Towns Annual Conference for Court Senior Justice Court Clerk/ Clerks Justice Court Clerk District Training for Court Clerks Senior Justice Court Clerk/ Justice Court Clerk MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Michael O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 6  Organizational Meeting of the Board of Trustees April 3, 2023 RESOLUTION 23-04-03-03 Board of Trustee Meeting Dates RESOLVED that the regular meetings of the Board of Trustees be held on the second and fourth Mondays of each month at 7:00 PM, except for the months of July and August when there will be one regular meeting per month. Meetings during this time are: July 6th, 2023 at 8:15 AM., a Special Meeting to pay bills; Monday, July 24th, 2023, at 7 PM, a regular meeting; Thursday, August 10th, 2023, a special meeting, and Monday, August 28th, 2023 at 7 PM, a regular meeting. Work sessions are scheduled for 8:15 AM on the Thursday prior to the respective Monday meetings. There will be no meetings on: October 9th, 2023 (Columbus Day), and December 25th, 2023 (Christmas). Regular work sessions will be held the Thursday prior to the regular meeting date, even if there is no Monday meeting, in which case the work session will be a special meeting for the purpose of paying bills. MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-04 Banking RESOLVED that Citibank, N.A., J. P. Morgan Chase Bank, M&T Bank, NYCLASS and Empire National Bank (LOSAP) be and they hereby are designated as BANKS OF DEPOSIT for the funds of the Village of Amityville for the ensuing official year, and RESOLVED that Citibank, N.A., J. P. Morgan Chase Bank, and M&T Bank be designated as banks for investment of certificates of deposits and borrowing in accordance with the Village’s investment policy. RESOLVED that the limits for the checking and savings banks shall be six (6) million dollars, that the MBIA Class investment account shall be six (6) million dollars and that a certificate of deposit shall be limited to six (6) million dollars in any one financial institution. BE IT FURTHER RESOLVED that any of the following two are authorized to sign for any Village check: the Mayor, Deputy Mayor, Trustees, Clerk/Treasurer, Deputy Treasurer or Deputy Clerk. That any of the following two signatories are required for any wire transfer, redemption of certificate or debt instrument or other notes, drafts or withdrawals issued by the 7  Organizational Meeting of the Board of Trustees April 3, 2023 Village of Amityville: Mayor, Deputy Mayor, Trustee, Clerk/Treasurer, or Deputy Treasurer. That any two signatories are required for the forfeiture account, one of which may be the Chief of Police and that any two signatories are required for the Park Commission account, one or more of which may be the Clerk/ Treasurer, Mayor, Chairperson and member of the Park Commission. That the authorized signatures for the Court accounts shall be a Judge and Senior Court Clerk and Clerk /Treasurer. That any two signatories are required for the Senior Citizens account, one or more of which may be the Clerk/Treasurer, Director, Deputy Treasurer, Deputy Clerk or Commissioner. MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Roger Smtih Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-05 Newspapers RESOLVED that the Amityville Record be and it hereby is designated as the Official newspaper of the Village of Amityville for the ensuing official year and that NEWSDAY be designated as the daily newspaper. MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-06 Arbor Day RESOLVED that the Village of Amityville will celebrate Arbor Day on April 29th, 2023. The Department of Public Works is hereby directed to fly the Tree City USA Flags at the Village Triangle beginning Friday, April 28th. MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 8  Organizational Meeting of the Board of Trustees April 3, 2023 RESOLUTION 23-04-03-07 Training for Planning-ZBA Boards WHEREAS Town Law Sections 267 and 271, Village Law Sections 7-712 and 7-718, and General City Law Sections 27 and 81 provide that effective January 1, 2007, all Planning Board and Zoning Board of Appeals members in New York State, as well as alternate members of those boards, must complete a minimum of four hours of training each year; and WHEREAS the above sections of state law provide that a Planning Board or Zoning Board of Appeals member shall not be eligible for reappointment to such board if they have not completed the training required by law; and WHEREAS the above sections of state law provide that the legislative body of the town, village and city specified which activities qualify as training to satisfy the state requirements, now therefore be it RESOLVED, that the following list of agencies, commissions, associations, and other organizations are approved to provide training to meet the state requirements when the training they provide pertains to municipal planning, zoning, community design, environmental issues, economic development, and local government functions and practices: 1) the NYS Department of State; Department of Agriculture and Markets; Office of the State Comptroller; Department of Health; Department of Transportation; Department of Environmental Conservation; Office of Parks, Recreation, and Historic Preservation and 2) the New York State Association of Towns, the New York Conference of Mayors, the Suffolk County Village Officials Association, the New York State Association of Counties, the New York Planning Federation, the American Planning Association, the Upstate New York Chapter of the American Planning Association and its sections, the Metro New York Chapter of the American Planning Association And be it further RESOLVED, that other training activities may be approved on a case-by-case basis by the Village Board of Trustees upon the request of a Planning Board or Zoning Board of Appeals member, and be it further 9  Organizational Meeting of the Board of Trustees April 3, 2023 RESOLVED, that any new member appointed to fill the last 11 months of a term shall not be required to have attended training to be reappointed to a first full term, but must thereafter comply with the municipal training policy as provided elsewhere herein; and be it further RESOLVED, that training received by a Planning Board member or Zoning Board of Appeals member in excess of four hours in any one year may be carried over by the member into succeeding years; and be it further RESOLVED, that the Village Clerk/Treasurer shall create and maintain a system of tracking the training individual members complete annually; and such information shall be presented to the appointing authority to considering a member for reappointment. MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-08 Organizational Meeting 2024 RESOLVED that the next Organizational Meeting of the Village of Amityville be held on April 8th, 2024, the second Monday of April. MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-09 Advance Approval of Claims Village Law §5-524(6) provides that the Board of Trustees may, by resolution, authorize payment in advance of audit of claims for public utility services, postage, freight and express charges. In order to expedite everyday dealings and to avoid paying interest charges on utility bills, the Board of Trustees does authorize payment of these claims before audit. 10  Organizational Meeting of the Board of Trustees April 3, 2023 WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of claims for public utility services, postage, freight and express charges, and WHEREAS all such claims shall be presented at the next regular meeting for audit, and WHEREAS the claimant and officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the Board of Trustees, NOW THEREFORE BE IT RESOLVED: Section 1. That the Board of Trustees authorizes payment in advance of audit of claims for public utility services, postage, freight and express charges and all such claims shall be presented at the next regular meeting for audit and the claimant and officer incurring or approving the same shall be jointly and severally liable for any amount disallowed by the Board of Trustees. Section 2. That this resolution shall take effect immediately MOTION to APPROVE was made by Deputy Mayor Kevin Smith and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays RESOLUTION 23-04-03-10 Reviewing the Village Procurement Policy WHEREAS the Board of Trustees is required to review the Village Procurement Policy annually; and WHEREAS the Board of Trustees has reviewed said policy NOW, THEREFORE, BE IT RESOLVED the Village Procurement Policy 9 is hereby declared adopted, and copies of same shall be distributed to all department heads. MOTION to APPROVE was made by Trustee Michael O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 11  Organizational Meeting of the Board of Trustees April 3, 2023 RESOLUTION 23-04-03-11 Distributing Local Code of Ethics WHEREAS, New York State requires that the adopted Code of Ethics is distributed to each officer and employee of the Village annually and that a copy of General Municipal Law §800- 809 is posted in each public building; and WHEREAS, the distribution of the Code of Ethics is distributed to all Village officers and employees and tracked by Signature; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees had reviewed the Village’s Code of Ethics and the Clerk/Treasurer is hereby directed to distribute to each officer and employee of the Village of Amityville MOTION to APPROVE was made by Trustee O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays MOTION to CLOSE the Organizational Meeting was made by Trustee Michael O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays Meeting was adjourned at 7:56 PM MOTION to OPEN the Budget Meeting was made by Deputy Mayor Kevin Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 12  Organizational Meeting of the Board of Trustees April 3, 2023 MOTION to CLOSE the Budget Meeting was made by Trustee Michael O’Neill and seconded by Deputy Mayor Kevin Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays Budget Meeting was adjourned at 8:14 PM. 13