Board of Trustees

Board of Trustees Meeting Minutes December 9, 2024 The Board of Trustees Meeting was called to order at 7:00 p.m. MEMBERS PRESENT: Mayor Dennis Siry, Deputy Mayor Kevin Smith; Trustee Michael O’Neill, Trustee Roger Smith, Trustee Owen Brooks, Jr, Village Attorney Bruce Kennedy MEMBERS ABSENT: ALSO PRESENT: APD Chief Bryan Burton AFD Chief Stephen Juliano Building Inspector Michael Breitweg DPW Superintendent Bruce Hopper Clerk/Treasurer Catherine Murdock Mayor’s Assistant Wendy O’Neill Mayor Siry welcomed everyone to the Board of Trustees Meeting. He then called for Committee Reports. Justice Court – August/September Trustee Roger Smith Monthly report for Village Justice Court – August 2024: Grand total reported to the State $31,491.00 Reported to the State as follows: $ 9,493.00 - Village Justice $ 10,523.00 – Assoc. Village Justice $ 11,475.00 – Parking Violations Penal/Criminal, Vehicle & Traffic, and Village Ordinances: 108 charges were processed by the office, 163 charges were closed; and, $20,016.00 was collected in fines and surcharges. PARKING: 243 tickets were processed by the office, 102 tickets were collected on; and, $11,475.00 was collected in fines & penalties collectively. Monthly report for Village Justice Court – September 2024: 1  Board of Trustees Meeting Minutes December 9, 2024 Monthly report for Village Justice Court – October 2024: Department of Public Works – November 2024 – Trustee O’Neill Report: November 6, 2024 Hauled and disposed of 20.32 tons of Yard waste, 6.28 tons Municipal waste, 12 cubic yards wood chips >Continue to winterize the water closets in the buildings and the irrigation systems of Village-owned buildings and properties >Ordered portable lavatories for the 2 parks which are still in use – the beach and Louden Ave. field >Assisted the A.P.D. following an MVA with fatality of a pedestrian and dog. >Started to install the holiday lights in the downtown area for the holiday season. >Assisted the Kiosk technician to repair Kiosk #3929001- 10/29/ 2024 which was out of order since August 19, for accepting coins, app and credit card was working, on 11/06/2024 vendor returned to repair unit again they could not put the Kiosk online and the unit is now shut down completely until a new mother board can be installed -- either the end of this week or next week. The broken kiosk was returned to DEVO to extract the coinage from the coin box, total of 979 / .25 /$244.75 in revenue. >Started the annual fall leaf pick up program (weeks we are in the second week) >Continue to clean up the parks, parking lots, street sweeping continues of windblown fallen leaves, >Repaired the lanyard of the flagpole at Peterkin Park which was stuck in a tree. >Assisted the Suffolk County sheriff Department with an eviction at #219 South Bayview Ave. tried to contact the property owner left message on contact phone number following the 24 (twenty four) hours of wait time the department cleared the household debris from the street and sidewalk and disposed of the same. > Responded for an MVA cleanup at # 60 Merrick Rd. (Amity Auto Glass) -- pole was knocked down into the westbound travel lane of Merrick Rd. by a hit and run driver, where it was then hit by two (2) other motor vehicles traveling westbound on Merrick Rd. CC# AM-005401-24. A possible solution to this problem is to have the property owner install bollards on the west property line to continue east to the beginning of the driveway apron, as this pole has been knocked into the street at least three times in the past couple of months. The last incident occurred August 1, 2024 was replaced September 06, 2024, and knocked down again 2  Board of Trustees Meeting Minutes December 9, 2024 November 2, 2024 at a cost to the Village of $7,752.06. Four decorative poles have been knocked down as a result of MVAs on Merrick Rd. >Reset the Village’s clocks. >Continue to trim trees and repair streetlights. Report: November 19, 2024 Hauled and disposed of 8.17 tons of Municipal Waste, 29.22 tons of Yard waste (leaves),20 cubic yards of crushed leaves for composting No Charge to village,1.18 tons of C&D, 4 dumped mattresses. >Assisted the cooking oil collector for the disposal/ recycle of the beach concession stand cooking oil. >Responded to a fuel incident on 11/09/2024 mix up of putting the wrong fuel into a Fire Department vehicle (1112), 56 gallons contaminated and sent out for disposal. >Set up and cleaned up for the PBA annual Boat parade on 11/09/2024. >Set up and clean up for the village annual Veterans Day Memorial service 11/11/2024. >A part came in to repair the faulty parking kiosk, which was out of service as of 11/12/2024. Another new part arrived 11/13/2024 and was installed, programmed and tested. Kiosk is up and running as of 11/13/2024. The defective part was returned to vendor (DEVO) with coinage from coin box $244.75 owed to the village. >Following 11/11/2024 the Veteran banners were removed from the lamp posts, cleaned and packaged for Lindenhurst Kiwanis to pick up. For the banner installation in 2025 to avoid confrontation and confusion, the names of the banner and the pole numbers will be placed in a hat and picked, and the name will go with the corresponding lamp post. >The gazebo at Pearsall Park has been removed and disposed of; a new gazebo will be erected in Spring 2025. >Leaf pick up is in the 4th week and will continue until the end of the month. >Parks/parking lots and village owned properties cleaning of leaves and trash continues. >Sign replacement and repairs are ongoing. >The grill and the fryers were removed from the beach kitchen and cleaned of built-up grease. > Holiday lights installation is ongoing. The week of December 2nd the lights will be turned on and make the necessary repairs and fix any problems including the decorative pole decorating lights. Building Department –November 2024 (Deputy Mayor Kevin Smith) 2023 2024 Revenue $ 188,159.00 38,379.00 Permits Issued 16 20 Permits Closed 7 24 Inspections Performed 38 64 Notice of Violation Issued 16 36 Violations Corrected 6 10 CO Searches 23 117 Fire Marshal Fire Safety Inspection 40 24 Responded to Callouts 4 3 3  Board of Trustees Meeting Minutes December 9, 2024 Amityville Fire Department –October 2024 (Trustee Brooks) ALARM RESPONSE NUMBER OF ALARMS EMS/Rescue 115 Motor Vehicle Accident 8 Miscellaneous Fire 5 Carbon Monoxide Alarm 2 Structure Fire 11 Working Fire 1 Water Rescue 0 Technical Rescue 0 Standby 2 Vehicle Fire 0 Brush Fire 0 Burn Drill 0 Boat Fire 1 Total = 145 Amityville Police Department – October 2024 (Trustee Brooks) 4  Board of Trustees Meeting Minutes December 9, 2024 Mayor’s Actions Approve the Board of Trustees Meeting Minutes from the November 25th, 2024 Meeting MOTION TO APPROVE was made by Trustee Roger Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith abstain Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays 1 abstain Approve the carry over of 1 day of vacation time for Tyler Van Manen and 5 days of vacation time for Rene Idrovo, of the Department of Public Works MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Approve the resignation of DPW Laborer Erik Porr, effective December 2, 2024 with last day of work on Dec. 13th. MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Storage of Trailer – New Sumkin Management (Ira Sumkin) – 18 Elm Pl., Amityville, NY 11701 MOTION TO TABLE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Vincent Franco – 32 Marion Rd., Amityville, NY 11701 A conversation ensued between the trustees and Mr. and Mrs. Franco regarding the items being stored and their need for additional storage. Mr. Franco said he keeps household items, holiday decorations and tools/equipment in the trailer. He said the trailer is on wheels, is registered and he often takes it to job sites. 5  Board of Trustees Meeting Minutes December 9, 2024 MOTION TO TABLE was made by Deputy Mayor Kevin Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Request from Deputy Treasurer Request to approve the Voucher Abstract for the period of November 21st to December 4th, 2024 MOTION TO APPROVE was made by Trustee Brooks and seconded by Trustee O’Neill Vote on Motion: Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 4 ayes 0 nays Request from Clerk/Treasuer Request to pay Edmunds Govtech Inc. for finance and property tax software maintenance contract in the amount of $7,634.82 (A0-1625.440) MOTION TO APPROVE was made by Trustee Roger Smith and seconded by Trustee O’Neill Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Request to pay Aflac for November monthly benefits in the amount of $2,890.16 MOTION TO APPROVE was made by Trustee Brooks and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Request to go to bid for Audio Visual equipment and installation at Village Hall 3rd floor court room. MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays 6  Board of Trustees Meeting Minutes December 9, 2024 Request from Police Department Request to approve Training Request 2025-1: 2025 NYS Child Passenger Safety Technical Conference on May 6, 2025 – May 8th, 2025 at Lake Placid, with Sgt. David Driscoll and PO Charles Taylor – current APD CPS Technicians to attend. MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Request from Fire Department Request to pay SCM Products, Inc. for annual SCM maintenance in the amount of $9,707.00 (A0-3410-450) MOTION TO APPROVE was made by Trustee Roger Smith and seconded by Deputy Mayor Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Department of Public Works Request to pay Bayport Flower Houses, Inc. for flower baskets in the amount of $3,645.55 (A0-8510-441) MOTION TO APPROVE was made by Trustee Roger Smith and seconded by Deputy Mayor Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Resolutions Resolution 24-12-09-01 Authorizing Extension of Inter Municipal Agreement for Nautical Park MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays Resolution 24-12-09-02 Authorizing the implementation, and funding in the first instance 100% of the federal-aid and State "Marchiselli" Program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. MOTION TO APPROVE was made by Trustee O’Neill and seconded by Trustee Roger Smith 7  Board of Trustees Meeting Minutes December 9, 2024 Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays RESOLUTION 24-12-09-01 Resolution Authorizing Extension of Inter Municipal Agreement for Nautical Park Whereas the Village of Amityville entered into an Inter Municipal Agreement with the County of Suffolk, Dept. of Parks, Recreation and Conservation, and the Town of Babylon for the purpose of improving and maintaining Nautical Park in Amityville by Agreement dated June 4, 2000, and Whereas said Agreement expired by its terms on June 4, 2020, and Whereas the County and the Village agreed to extend said Agreement on a month-to-month basis in August, 2020, and Whereas the parties wish to formally extend the term of such Agreement NOW THEREFORE it is hereby resolved as follows: The Board of Trustees hereby agrees to extend said Inter Municipal Agreement for an additional ten (10) years on the same terms and conditions as set forth in the IMA dated June 4, 2000. The Mayor be and he hereby is authorized to execute an extension of said IMA as approved herein This Resolution is effective immediately. RESOLUTION NUMBER: 24-12-09-02 Authorizing the implementation, and funding in the first instance 100% of the federal-aid and State "Marchiselli" Program-aid eligible costs, of a transportation federal-aid project, and appropriating funds therefore. WHEREAS, a Project for the CONSTRUCTION OF BICYCLE AND PEDESTRIAN SHARED USE PATH, IN THE VILLAGE OF AMITYVILLE, COUNTY OF SUFFOLK, P.I.N. 0762.04 (the Project") is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds; and WHEREAS, the Board of Trustees of the Village of Amityville desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of $355,750.00 for the construction and construction inspection. NOW, THEREFORE, the Board of Trustees for the Village of Amityville duly convened does hereby RESOLVE, that the Board of Trustees for the Village of Amityville hereby approves the above-subject project; and it is hereby further 8  Board of Trustees Meeting Minutes December 9, 2024 RESOLVED, that the Board of Trustees for the Village of Amityville hereby authorizes the Village of Amityville to pay in the first instance 100% of the federal and non-federal share of the cost of construction work for the Project or portions thereof; and it is further RESOLVED, that the sum of $643,750.00 is hereby appropriated from the general fund and made available to cover the cost of participation in the above phase of the Project; and it is further RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Board of Trustees for the Village of Amityville shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the Clerk/Treasurer thereof, and it is further RESOLVED, that the Mayor of the Village of Amityville be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the Village of Amityville with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality's first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project. and it is further RESOLVED, this Resolution shall take effect immediately Mayor Siry then invited public comments. Diane Mellish, 22 South Ketcham Ave., asked about plans to add an overhang at the Village Hall entrance. Mayor Siry said the architect is drawing up plans. She also clarified that the bike path is grant funded. Joan Donnison, Bay Village Civic Association, 175 South Ketcham Ave., thanked DPW for replacing a street light on S. Ketcham Ave., noting other lights are out by Stop & Shop (Merrick Rd.). Superintendent Hopper will investigate. With no further comments, a MOTION TO ADJOURN was made by Trustee O’Neill and seconded by Trustee Brooks. Vote on Motion: Mayor Dennis Siry aye Deputy Mayor Kevin Smith aye Trustee Michael O’Neill aye Trustee Owen Brooks aye Trustee Roger Smith aye Motion Carried: 5 ayes 0 nays The Meeting was adjourned at 7:32 p.m. ______________________________________ Catherine C. Murdock Clerk/Treasurer 9