Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION December 3, 2013 Mr. Puckett moved to approve the invoices as PUBLIC MEETING presented. Mr. Sulc seconded. Motion passed 4:30 p.m. unanimously; 4 yes, 0 no. Conference Room #1 120 East 8th Street BUSINESS Anderson, IN 46016 59th – 60th STREET RECONSTRUCTION MEMBERS PRESENT Mr. Joe Tierney with GRW Engineering introduced Joe Royer, President Brian Craig and Matt Brown. The professional Justin Puckett, Secretary / Treasurer services agreement was presented electronically to Carolyn Scott, Member the Commission. They have broken this down into Kevin Sulc, Member two phases. Phase 1 is the survey, geo-technical investigation, traffic analysis, and preliminary MEMBERS ABSENT design coordination. The construction cost Mike Farmer, Vice President including engineering estimate is $1,049,000 with Roger Clark, Non-Voting Member out lighting and $ 1,152,000 with lighting. They have communicated with Mr. Paul Nicholson regarding the timing of his project. The STAFF PRESENT engineering cost for Phase 1 is $60,600. If the ARC Ann Marie Bauer, Attorney is so inclined to approve the agreement, they will Greg Winkler, Director begin immediately. They plan on coming back to April Phillips, Financial Specialist the Commission in early February regarding Phase Gary McKinney, Environmental Specialist II. Karen Pettigrew, Small Business Specialist Mr. Winkler stated the road project will need to be OTHERS PRESENT added to the Redevelopment Plan. His concern is Paul Nicholson, Central Management Systems the timing issue. If the engineering and traffic Joe Tierney, GRW Engineering analysis are not started, the project may not be Matt Brown, A&F Engineering able to be completed in time to meet Mr. Brian Craig, GRW Engineering Nicholson’s new development. His suggestion is to O.W. “Buzz” Krohn, Krohn & Associates ask GRW Engineering to begin their process and then the Commission begins the process of adding ROLL CALL AND DECLARATION OF the project to the Redevelopment Plan, which is QUORUM about a 60 day process. Mr. Royer called the meeting to order at 4:30 p.m. and declared a quorum with four (4) members Mr. Tierney stated they could work with the present. Commission on the timing of invoicing. MINUTES Mr. Nicholson mentioned that he needs to begin Mrs. Scott moved to approve the November 5, construction on the building in March or April in 2013, minutes as amended. Mr. Sulc seconded. order to meet his commitments. He can do the Motion passed unanimously; 4 yes, 0 no. construction with the roadway the way it is; but that makes no sense. He cannot construct his INVOICES building on speculation of the new roadway. He must know one way or another. Mr. Winkler stated Phase 1 would get horizontal Mr. Sulc asked if there had been preliminary alignment established. He asked Mr. Nicholson if discussions regarding the project with other that was enough information to move forward? entities? Mr. Nicholson answered yes, as long as he knows Mr. Winkler stated he has had preliminary where the roadway will be located and he has some discussions with the Plan Commission and the certainty that the road will be built within the leadership of the City Council. There has not been general time frame of the construction of his any negative feedback. development, which is anticipated to be open in late summer or early fall. His tenant does not want Mr. Royer asked if the Redevelopment Fund could to open with without a road. be reimbursed by TIF. Mrs. Bauer explained that the question is under Mr. Blake stated they must go to INDOT with some review. She cannot find a way to do this; however, information, not just speculation. she has consulted with David Umpleby with Krieg DeVault. His assessment is that there is probably a Mr. Winkler explained that GRW designed a similar way to do it, but he does not have the clear steps roadway in Noblesville off of St. Rd. 37. on how to do it at this time. Mr. Nicholson stated the proposed roadway has two Mr. Sulc believed the preferable route would be to inbound lanes. have an agreement to invoice the Commission once the project has been added to the Plan. Mr. Sulc asked if there was any issue regarding proceeding with this agreement even though the Mr. Tierney confirmed they were willing to delay project has not been added to the plan. invoicing. Mrs. Bauer answered there is a risk the project Mrs. Bauer explained the normal process of does not get approved. If that happens, then the approval and the timing. Commission must decide on how to pay for the engineering costs because TIF funds would not be Mr. Tierney anticipated coming back to the available. The Commission could use their Commission in February to explain what they have operating funds though. done and ask for approval to move forward. The schedule is very tight. Mr. Sulc asked if there was a legal issue. Mr. Sulc mentioned that the Commission would only Mrs. Bauer answered no; they would be authorizing be approving Phase 1 of the agreement tonight. the work with the anticipation of an approved project. Mrs. Scott asked if the qualified personnel outlined in the agreement included Anderson residents. Mr. Sulc asked if the project was not approved would there be funds available. Mr. Tierney stated they would be using their own employees for the work. Unfortunately, they do not Mr. Winkler explained that the engineering contract have any Anderson employees. would be paid from the Redevelopment Fund. For 2014, the Redevelopment Fund has $200,000 Mrs. Scott asked that if they needed to hire budgeted for professional services of which subcontractors would they consider Anderson $100,000 is dedicated to Edgewood Plaza. The businesses. other $100,000 is available at the Commission’s discretion. The roadway could not be constructed Mr. Tierney answered yes. from this fund. Basically, the Commission would pay for the engineering and the project would stop. Mrs. Scott asked how subcontractors would know about the opportunities. Anderson Redevelopment Commission: December 3, 2013 Page 2  RFPs and make a decision. Mr. Tierney stated they would typically go out and approach the businesses as this is a professional Mrs. Bauer stated the expenses can be charged to service. the trust fund. Mr. Royer asked if the staff’s recommendation was Mr. McKinney mentioned that was correct; to authorize Phase 1 and with the worst case however, all of the proposals came back under scenario pay for it out of the Redevelopment Fund, $5,000. which may or may not be reimbursed. EDA Project Mr. Winkler answered yes. Mr. Winkler stated the project should be completed by September 2014. Mr. Sulc moved to approve the contract with GRW Engineering for Phase 1. Mrs. Scott seconded. Greater Edgewood Plaza Redevelopment Motion passed unanimously; 4 yes, 0 no. Mr. Winkler believes they may be able to use some PARKING GARAGE CONTRACT: WALKER Community Development funds to remove the RESTORATION CONSULTANTS asphalt and green the area. In addition, there will Mr. Winkler explained the members were emailed be a couple of demolitions using the Community the information regarding the parking garage. The Development funds as well for buildings that have City Engineer feels the work is an absolute been condemned. The activity should be taking necessity. place in the spring. The gateway project will be focused on the property the Commission owns. In Mr. Royer asked if the agreement was for Phase 2. the interim this should make a significant improvement to the area. There have been some Mr. Sulc stated it is for Phase 2 construction discussions regarding having food trucks brought in document preparation. The fee is $38,100 plus to bring in activity and a sense of community to the $1,500 of reimbursable expenses for a total of area. $39,600. Hy-Tech Machining Mr. Royer asked what fund would pay for this. Mr. Winkler has a call in to Mr. Lay’s partner. He is determined to find a solution. Mrs. Bauer answered TIF funds. Scatterfield Park Improvements Mr. Sulc moved to approve the contract with Walker Mr. Winkler stated the improvements are underway. Restoration Consultants. Mr. Puckett seconded. A large portion of the utility relocation is complete. Motion passed unanimously; 4 yes, 0 no. The EDA project will vastly improve the access to the property. UPDATES 73rd Street Water & Sewer th 60 Street Mr. Winkler stated the project has been completed; Mr. Winkler mentioned the project is moving however, there is a claim by a contractor that still forward. They are going through the design process needs resolved. . 67TH Street EPA: GM Properties Mr. Winkler explained the design work is Mr. Winkler stated USEPA is still reviewing the continuing. situation. MISCELLANEOUS Mr. McKinney explained that USEPA requested the City hire consultants to sample the eight Financial Update groundwater wells on the site. He sent out the Mr. Krohn presented the Commission with financial RFPs and they have been returned. He will review spreadsheets. A discussion was held. Anderson Redevelopment Commission: December 3, 2013 Page 3 Mrs. Bauer reminded the Commission they were obligated to the remediation of Plant 16. The cleanup is not funded by a trust fund or reimbursable. There may be grants available to assist with the clean-up. Previous estimates for the cleanup were approximately $7,000,000. 2014 Meeting Dates The 2014 meeting dates were presented to the Commission electronically. Mr. Sulc moved to approve the meeting dates for 2014. Mr. Puckett seconded. Motion passed unanimously; 4 yes, 0 no. ADJOURNMENT There was a consensus to adjourn. Meeting adjourned at 5:34 p.m. Anderson Redevelopment Commission: December 3, 2013 Page 4