Anderson Redevelopment Commission

MINUTES ANDERSON REDEVELOPMENT COMMISSION January 11, 2022 PUBLIC MEETING Mr. Davenport, yes 5:00 p.m. Mr. Eicks, yes Via Zoom Conferencing Mr. Washington, yes Motion passed unanimously; 5 yes, 0 no. Mr. McGhee MEMBERS PRESENT will continue as Commission Vice President for 2022. Richard Symmes, President Danny McGhee, Vice President Mr. Symmes opened the nominations for Secretary. Mr. Kenneth Davenport, Secretary Eicks nominated Mr. Davenport. Mr. Symmes asked David Eicks twice for any other nominations and there were none. Perry Washington Mr. Symmes closed nominations. A roll call vote was taken. STAFF PRESENT Mr. Symmes, yes Greg Winkler, ED Director Mr. McGhee, yes Karen Soetenga, ED Dept Mr. Davenport, yes Mike Austin, Commission Attorney Mr. Eicks, yes Mr. Washington, yes OHTERS PRESENT Motion passed unanimously; 5 yes, 0 no. Mr. Doug Whitham, City Controller Davenport will continue as Commission Secretary for Sheila Ashley, City Clerk 2022. Matt House, City Engineer Ken de la Bastide, Herald Bulletin LEGAL COUNSEL Hilary Tyler, Light and Power Mr. Symmes nominated Mr. Michael Austin as legal counsel to the Commission for 2022. Mr. Eicks seconded. OPEN PUBLIC MEETING A roll call vote was taken. Mr. Symmes, yes ROLL CALL AND DECLARATION OF QUORUM Mr. McGhee, yes Mr. Symmes, at 5:00 pm., established a quorum with Mr. Davenport, yes four (4) members present. Mr. Eicks, yes Mr. Washington, yes ELECTION OF OFFICES Motion passed unanimously; 5 yes, 0 no. Mr. Austin Mr. Symmes opened the nominations for President. will continue as Commission legal counsel for 2022. Mr. Davenport nominated Mr. Symmes. Mr. Symmes asked twice for any other nominations and there were MINUTES none. Nominations were closed. Mr. Symmes called Mr. Eicks moved to approve the December 14, 2021 for a vote on Mr. Symmes to serve as president for and December 20, 2021 minutes as presented. Mr. 2022. Davenport seconded. A roll call vote was taken. A roll call vote was taken. Mr. Symmes, yes Mr. Symmes, yes Mr. Davenport, yes Mr. McGhee, yes Mr. Eicks, yes Mr. Davenport, yes Mr. Washington, yes Mr. Eicks, yes Motion passed unanimously; 4 yes, 0 no. Mr. Symmes Mr. Washington, yes will continue as Commission President for 2022. Motion passed unanimously; 5 yes, 0 no. Mr. McGhee joined the meeting. FINANCIALS / INVOICES Commission members reviewed financials and Mr. Symmes opened the nominations for Vice invoices. President. Mr. Symmes nominated Mr. McGhee. Mr. Symmes asked twice for any other nominations, and Mr. Eicks moved to approve the invoices in the there were none, nominations were closed. amount of $238,679.90. Mr. McGhee seconded. A roll call vote was taken. A roll call vote was taken. Mr. Symmes, yes Mr. Symmes, yes Mr. McGhee, yes Mr. McGhee, yes Mr. Davenport, yes Mr. House briefed Commission members on a traffic Mr. Eicks, yes signal modernization project updating all traffic lights Mr. Washington, yes in the city. Mr. House stated the first phase has 11 Motion passed unanimously; 5 yes, 0 no. intersections at an estimated cost of 1.6M of which 90% will be granted leaving a need of a 10% match. Ms. Ashley, City Clerk, swore in Perry Washington The project has not been let but based on the and Danny McGhee. engineer’s estimate the match will be approximately $140,000. Mr. House stated he would know in BUSINESS approximately 6 weeks what the City’s portion will be. Change Orders – MLK Improvements Brief discussion followed. Mr. House, City Engineer, informed members the MLK Blvd paving project has finished up and has two Mr. de la Bastide, Herald Bulletin, asked if the 1.6M is outstanding change orders. Mr. House stated the first for the first phase only, 11 intersections. Mr. Eicks is for center median tree clearing in order for pavers to stated yes, there are 99 total lights to modernize. Mr. move as needed in the amount of $2,000. The House informed member the lights will consist of a second was for signage having to come back from new style, pedestrian buttons and new controller storage due to the project going longer than expected. boxes as the current ones are antiquated. Brief Mr. House informed members the equipment storage discussion followed. cost was being split with E & B Paving with ARC’s portion being $12,300. Mr. House stated the entire MISCELLANEOUS cost of the project came under budget by $100,000. Mr. Winkler asked Commission Members to consider a proposal from Brad Gentry at IWM Consulting Group Mr. Washington stated he read the letter dated for undertaking an in-depth conversation with IDEM 4/20/20 which stated the project was over budget by concerning the former Speedway at the corner of $48,000. Mr. Washington stated storage and tree Nichol Avenue and Raible Avenue. Mr. Winkler stated trimming does not add value to the project and asked IDEM is working towards a No Further Action (NFA) why the Commission was being asked to pay for the letter but a developer convenient has not been signed storage of their equipment. Brief discussion followed. by an adjacent property owner and is holding up the process. In addition, there needs to be a conversation Mr. House stated in big contracts such as these there between the City and IDEM concerning any is a lot going on during the project and complications contamination that may be sitting in the City’s right of can make something more expensive. Discussion way. Mr. Winkler stated Mr. Gentry is in a unique followed. position to have these conversations as well as a conversation with the new owners of the property, Mr. Washington asked if the tree trimming was a 7/11, and bring back facts and environmental advice. second tier contract. Mr. House stated it was not quoted in the original contract. Brief discussion Mr. Washington made a motion to approve the followed. Mr. Washington stated the commission proposal with Brad Gentry at IWM and Mr. Eicks should not get in the habit of paying for non value seconded. activities. Mr. Eicks stated he does not disagree about A roll call vote was taken. the storage but the tree trimming was something that Mr. Symmes, yes the City did not add to the contract and there is value Mr. McGhee, yes for that and they should be compensated. Brief Mr. Davenport, yes discussion followed. Mr. Eicks asked if the delay of the Mr. Eicks, yes project was beyond the contractor’s ability to control. Mr. Washington, yes Mr. House stated he could check into it. Motion passed unanimously; 5 yes, 0 no. Mr. Symmes stated he would like to pay for the tree Ms. Crumes asked if there were any updates on the trimming due to the work having been done and hold construction of the bus terminal or Bingham Square off on the storage invoice until Mr. House can apartments. research why the project was delayed. Brief discussion followed. A consensus was reached to hold Mr. Eicks stated the bus terminal project is waiting on off on both change orders. furniture and last minute items which should be in place sometime in February. Traffic Signal Modernization Project Page 2 Mr Symmes stated in a recent executive session concerning Bingham Square the Commission asked legal counsel to send a letter stating what was expected and what needed to be done and give them 30 days to respond. Mr. Symmes stated the Commission was not going to talk about it until a response is received. Councilor Crumes asked if any monitoring of the former ALAC property on Sycamore was happening. Mr. Eicks stated, no, the Commission has nothing to do with that property. Meeting was adjourned at 5:34pm. , Page 3