Board of Public Safety

BOARD OF PUBLIC SAFETY MINUTES JUNE 12, 2017 PUBLIC HEARING 4:00 PM Common Council Chambers City of Anderson, IN 120 East Eighth Street MEMBERS PRESENT Chief Cravens asked if the board had any Mike Mckinley, Chairperson questions. Sam Dixon, Member Mr. Mcicinley said these claims are larger than OTHERS PRESENT normal could he explain. *see attached sign in sheet Tim Lanane, City Attorney Chief Cravens said this is an infrastructure grant Wendy Anderson, Board Secretary from the state, there is no cost to the city. This is for the District Six Training Grounds. This is CALL TO ORDER reimbursement to the state, this is money in and money out. Mr. Mckinley called the meeting to order at 4:00p.m. Mr. Dixon performed the invocation. Mr. Dixon made a motion to approve the claims Mr. Mcicinley led the Pledge of Allegiance. to the fire department in the amount of $200,563.49. Mr. Mckinley seconded. Motion MINUTES passed. Mr. Mckinley asked the board members if they Mr. Mckinley said the police department claims had a chance to go over the minutes from the total $62,102.34. May 22, 2017 meeting. Mr. Dixon made a motion to approve the police Mr. Dixon said he had. department claims in the amount of $62,102.34. Mr. Mcicinley seconded. Motion passed. Mr. Dixon made a motion to approve the minutes. Mr. Mcicinley seconded. Motion Mr. Mcicinley said the claims for Emergency passed. Management total $825.31. He said this claim is larger than normal and he does not know why. CLAIMS TO BE PAID Attorney Mr. Lanane said it is the prorata share to each department that is set by the controller. Mr. Mckinley said the claims total $263 491 14 Mr. Dixon made a motion to approve the claims Mr. Dixon made a motion to approve the claims for Emergency Management in the amount of in the amount of $263,491.14. $825.31. Mr. Mckinley seconded. Motion passed. Mr. Mckinley said, the Fire Department claims total $200,563.49. NEW sustrykss Mr. Mckinley said Fire Chief Dave Cravens is here representing the department. ANDERSON FIRE DEPARTMENT  someone to come in and pay sick time as well go Mr. Mckinley said the fire department is making it a double payment. This is a post-employment a request for a disability hearing. health plan where members of the department can at the end of the year if the member has sick chief Cravens said under code 36-8-812.7 the or vacation time they have not taken they can fire chief is requesting a disability hearing, it is cash that in by being put into an account for his understanding he will need to request a them that is then available to them upon disability heating from the safety board then the retirement to help pay for un reusable medical board will request a hearing with the pension expenses post-employment. This also applies to board. Then they will request a hearmg with the vacation time. pension board, secretary and their lawyer. Doug Witham the city controller introduced Mr. Mckinley said because there may be some himself and said this has a maximum five sick HIPPA involved he does not think this is the days and four vacation days at $250 per day proper setting to discuss this in this meeting. maximum. This is designed to create a win win situation between the city and the members. This Attorney Mr. Lanane asked Chief Cravens if he will save the city money. tendered a letter. Mr. Mcicinley said he can add to this because Chief Cravens said yes, and provided a copy to when a firefighter is off sick he is still being paid Secretary Anderson. and the person being called in is getting time and a half or double time on a holiday so two people Attorney Mr. Lanane asked Chief Cravens if he are.being paid. was requesting this board to forward this on to the pension board for consideration. Attorney Lanane said the resolution in front of you is to request this. It is being requested by Chief Cravens said yes. Nationwide who is the administrator. They will maintain the accounts and the payouts. They Attorney Lanane said at that time they set a wanted to see a resolution where the board was hearing and give notice to the firefighter in authorizing this to go forward and to authorize question. the controller to act as the agent for the city. Chief Cravens said the way this is set up the Mr. Dixon made a motion to approve resolution chie& president of the board, the secretary, and 4-17 for post-employment health plan as four more members will make a recommendation submitted and discussed, Mr. Mckinley and send it to the state pension. It is his seconded. Motion passed. understanding this is to happen within ninety days. Mr. Mckinley made a motion to request to send ANDERSON POLICE DEPARTMENT this to the pension board. Mr. Dixon seconded. Motion passed Mr. Mckinley said next on the agenda is quotes for graphics on police vehicles. Attorney Lanane said he would like to address the next matter and they also have the city Major Mr. Sandefur said the police department is controller here. This matter has to do with looking to get the graphics on all the new patrol resolution 4-17 which pertains to the post cars. The members should have three quotes in employment health plan for the Anderson Fire front of them. The lowest bidder came from Department This pertains to a prevision in the Artistic Invasion at $175 per car $3,500 for all collective bargaining unit between the city and 20 cars. The police department is requesting the the Anderson Fire Fighters Local. There is a board to authorize the department to hire Artistic prevision that says there is to be a post health Invasion to do the graphics on the new patrol plan benefit set up for the members. What this cars. issue addresses is the issue of overtiine pay which is incurred due to sick pay when a Attorney Mr. Lanane said so you are member goes on sick leave. We have to pay recommending Artistic Invasion. Major Sandefur said yes. And the next bidder Mr. Fisher said yes but the owners were not able was from Jeff Hauk at $200 per car. to attend, he just does not care about the property. Mr. Mckinley made a motion to approve Artistic Invasion quote at $175 per vehicle. Mr. Dixon Mr. Mckinley made a motion to affirm the seconded. Motion passed. demolition order at 2431 Jackson Street. Mr. Dixon seconded. Motion passed. Attorney Mr. Lanane said they have two bids for 2431 Jackson Street. He read the bids as follows. MUNICIPAL DEVELOPMENT 1) M&J Fetz $4,836 2) Restoration Salvage Overhall Building Commissioner Mr. Todd Fisher said $5,300 they have a new contractor wanting to get certified to do demolition work. They have Mr. Dixon made a motion to accept the bid from submitted all their paperwork and everything is M&J Fetz in the amount of $4,836 for 2431 in order. They are a local company, they are here Jackson Street. Mr. Mckinley seconded. Motion if anyone has any questions. passed. Attorney Lananc asked who they are. Mr. Mcicinley said he has a question for Mr. Fisher, he said it is his understanding they had a, Commissioner Fisher said Stan and Janine Stiers passing of one of our contractors. of Stanley Stires Enterprises LLC 4728 Alexandria Pie. Mr. Fisher said yes. Gerry from Gerry's Construction. Mr. Mckinley said they don't have anything in writing but when they make bids on properties Mr. Mckinley asked aboutithe existing bids that the board would hie them to show up to the he was awarded meetings in case they have any questions that could.come up. Mr. Fisher said he spoke with the mayor and because Gerry's salary people are still working Mr. Stires said ok. they are trying to clean up everything and they are still working through the process. They will Mr. Mckinley made a motion to approve Stanley have to rebid the properties he.has not started. Stires Enterprises LLC to do demolition work. Mr. Dixon seconded. Motion passed. Mr. 'Fisher said he also went out to the properties that were set to be demolished that he let the Mr. Fisher said this property at 2431 Jackson people fix up. The first address is 2803 East Street is dilapidated and the roof is falling in. Lynn Street and this gentleman has made They were trying to use BEP on this but there progress. The yard has been cleaned up. He has were too many judgements against the property. pictures. The gentleman did sign the ok to take it down. They want to move forward with Building Attorney Mr. Lanane asked if he was here and Commissioner's money. They have two bids that asked him to come forward and identify himself. came in for the demolition on this property. Mr. Sanjuan said his address is 2803 East Lynn Mr. Fisher asked Attorney Lanane if they have to Street. have three bids. Attorney Mr. Lanane asked Mr. Fisher if he gave Attorney Lanane said no, as long as they Mr. Sanjuan a time line to complete his house. advertised for bids to be submitted. Mr. Fisher said yes, he has a year on the permits Attorney Lanane asked if the owners were aware but every four months he is checking the of the hearing tonight., prowess on the property and to make sure he is Mr. Mckinley made a motion to give the owner moving forward_ of the property at 2305 W 26th Street until the next Safety Board meeting to come in and if he Attorney Mr. Lanane asked Mr. Fisher to go over doesn't they will move forward with the what progress has been made. demolition order. Mr. Dixon seconded. Motion passed. Mr. Fisher said he has taken the front porch off, he has put in new ban board, and seal plate on Mr. Fisher said they have been getting some the foundation. He has not done the doors or complaints on some garages. Both owners have windows, yet connected him and they are going to take them down. If they don't take them down he will be Mr. Fisher told Mr. Sanjuan while the weather is bringing them before the board. They don't like good he wants the work done on the outside first. to do garages but these are leaning really badly. Mr. Sanjuan said he has taken out some of the Mr. Lanane said so you are just advising the drywall and he is trying to finish that. board. Mr. Fisher again told him he wants the outside Mr. Fisher said yes. done first while there is good weather. Mr. Mckinley asked about the asbestos bids. Mr. Lanane asked Mr. Fisher if the progressWas done to his satisfaction this far. Mr. Fisher said yes, they want to get them done because they have been working six months or Mr. Fisher said yes. longer on them and these properties are in very bad shape. As soon as they can get the asbestos Mr. Lanane asked Mr. Fisher if he would like to done they are going to wbrk on moving forward continue this for four months. with the demolition bids. They are in the pre destruction meetings. Mr. Fisher said yes. Mrs. Simmons said they had the inspections a Mr. Dixon made a motion to continue this for couple of Safety Board meetings ago. There four months for the property at 2803 East Lynn were four houses that needed asbestos removed. Street Mr. Mckinley seconded. Motion passed. They were to put the individual price and the total for all the properties. The lowest total Mr. Fisher said the next property is at 2305 W bidder is what they are going to receive 26th Street The gentleman came in and was really passionate about saving this house for his Mr. Lanane said for the board's information the kids. He has been notified but did not show up. addresses are No work has been done. He will try to notify him again but he suggest the next Safety Board if he 309 E 21“ Street does not come in or if there has been no work 1103 E 28 #A done to this property they go ahead and move 1103 E 28 #B forward with the demolition order. There was 2210 Fletcher contractors that we pulled off this job to help this 2325 Fletcher gentleman and now he has done nothing. 2022 Jefferson Mr. Lanane asked Mr. Fisher if this has been Mr. Lanane read the bids as follows. awarded. The first contractor that submitted a bid was Mr. Fisher said Gerry's Construction was Donathan's Inspections awarded the bid. 309 E 21st Street $1.100 Mr. Lanane said so this will have to be rebid. 1103 E 28th Street $450 2110 Fletcher Street $450 Mr. Fisher said yes. 2325 Fletcher Street $450 Total bid price was $2,450. Air Management Technics 309 E 21g Street $4,425 1103 E 28g Street $725 2110 Fletcher Street $725 2325 Fletcher Street $725 Total bid price $6,600 Abatement & Contracting Services LLC. 309 E 21" Street $12,578 1103 E 28th Street $4,897 2110 Fletcher Street $4,369 2325 Fletcher Street $4,938 Total bid price $26,782. Mr. Mckinley asked Mrs. Simmons if they have worked with Donathan's in the past. Mrs. Simmons said yes, Donathsn's was their contractor before the state made them go out and request bids from other contractor's. Mr. Dixon made a motion to award the asbestos at the addresses mentioned be given to Donathans for the total amount of $2,450. Mr. Mckinley seconded. Motion passed. Mckinley asked if there was any miscellaneous business anyone had to bring before the board. There was not Mr. Mckinley made a motion to adjourn. Mr. Mckinley adjourned the meeting at 4:30 pm Mike Mekiidey, Chairperson Wendy oardSecretary