Board of Public Works

City of Anderson Minutes of the Regular Meeting: October 14, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Wayne Huffman Charlie Jones, Member Amy Dillon Roger Clark, Member Frank Burrows Ashley Hopper, City Attorney Michael Farmer Charlee Turner, Recording Secretary Jeffrey Hall Jason Fenwick Kim Rogers- Hatfield Tom Nipp Robert Curry Ken De La Bastide Russell Simpson Linda Wiley APPROVAL OF MINUTES Meeting was called to order at 3:04 p.m. Member Clark moves to approve the minutes of the previous meeting. Member Jones seconds. Motion passes unanimously. Chairman Heuer requests the Board amend the published agenda to include a request to approve a resolution amending Resolution #17-14 from the Human Resource department. Member Jones moves to amend the agenda to include the request from Human Resources. Member Clark seconds. Motion passes unanimously. NEW BUSINESS APPROVE A RESOLUTION AMENDING RESOLUTION #17-14 Wayne Huffman, Human Resources, requests the board amend Resolution #17-14, establishing the salaries for the Municipal Statutory Utility Salaries for Civil City Employees for the year 2015. The resolution will reflect a $450.00 increase for all full-time employees. Member Clark moves to accept the request to amend Resolution #17-14. Member Jones seconds. Motion passes unanimously. APPROVE THE REQUEST TO DECLARE PROPERTY WORTHLESS AND ACCEPT REQUEST TO DISPOSE OF PROPERTY. Frank Burrows requests the board declare 51 computers, 41 printers, and 9 monitors from the I.S. department worthless and approve the disposal of property to a recycling center. Attorney Ashley Hopper reiterates worthless property as property with no market value if the property is less than the estimated cost of the sell and transportation, according to statute. Member Clark moves to declare the property worthless. Member Jones seconds. Motion passes unanimously. Member Clark moves to approve the request to dispose of the property. Member Jones seconds. Motion passes unanimously. A REQUEST TO ACCEPT QUOTES FOR EMERGENCY WATERWORKS IMPROVEMENTS AT THE WHEELER WATER TREATMENT PLANT. Robert Curry, Curry & Associates, Inc. explains Anderson Water Utility’s need for emergency waterworks improvements at the Wheeler Water Treatment Plant “Old Clearwell By-pass Piping.” According to IC 36-1-12-9 Sec. 9 (a), “the board upon declaration of an emergency may contract for a public work project without advertising for bids if bids or quotes are invited from at least two (2) persons known to deal in the public work required to be done.” And (b) “the minutes of the board must show the declaration of emergency and the names of the persons invited to bid or provide quotes.” The Board accepted quotes from Culy Contracting, Inc. and F.A. Wilhelm Construction Company. At 1:00 p.m., Tuesday, October 14 2014 quotes were received and opened for the Emergency Waterworks Improvements Project titled “OLD CLEARWELL BY-PASS PIPING”. Culy Contracting, Inc.’s base quote amount was for $98,938.00. F.A. Wilhelm Construction Company’s base quote amount was for $114,900.00. After reviewing the bids, Mr. Curry recommends award of a Construction Contract to Culy Contracting, Inc. on the basis of their low base bid of $98,938.00. Member Jones first moves to declare the project as an emergency. Member Clark seconds. Motion passes unanimously. Member Clark then moves to award the contract to Culy Contracting, Inc. Member Jones seconds. Motion passes unanimously. OLD BUSINESS CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $1,275,361.10. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:21 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works