Board of Public Works

City of Anderson Minutes of the Regular Meeting: November 18, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Roger Clark, Member Nara Manor Charlie Jones, Member Ryan Paschal Charlee Turner, Recording Secretary Frank Burrows Ashley Hopper, City Attorney Michael Spyers Tom Nipp Brooke Parker Kevin Smith Jason Fenwick Brad Land Tony Pochard Sam Pellegrino John Inholt Ed Fredericks APPROVAL OF MINUTES Meeting was called to order at 3:03 p.m. The minutes of the November 5, 2014 were approved as presented. Member Clark made the motion and Member Jones seconds. The motion passed unanimously. NEW BUSINESS AWARD CONTRACT TO ECO COMFORT Water Pollution Control Superintendent Nara Manor requests the Board award a contract to Eco Comfort for the insulation of the chemical building. Two quotes were submitted of which ECO comfort was the lowest at $14,095.00. Victory Spray Foam submitted a quote at $20,825.00. Member Jones moved to award the contract to ECO Comfort. Member Clark seconds. Motion passes unanimously. ESTABLISH DECEMBER 9, 2014 AS THE DATE TO RECEIVE BIDS FOR BULK GASOLINE AND DIESEL FUEL Anthony Pochard, Light and Power, requested the Board establish December 9, 2014 as the date to receive bids for bulk gasoline and diesel fuel. The purchase will be for all City departments with the exception of the City of Anderson Transit Systems. Member Clark moves to establish December 9, 2014 as the bid date for gasoline and diesel fuel. Member Jones seconds. Motion passes unanimously. NEW PURCHASED POWER COST TRACKING FACTOR Anthony Pochard, Light and Power requested the Board approve the tracker filing with the Indiana Utility Regulatory Commission (IURC) for the three-month period of January, February, and March 2015. The proposed tracker will result in a decrease for our residential customers; the average customer using 800 kWH will see a decrease of $1.46 or 1.51%. This change is based solely upon changes in purchased power costs from the supplier, Indiana Municipal Power Agency (IMPA). Member Clark moves to approve the tracker filing with IURC. Member Jones seconds. Motion passes unanimously. ACCEPT QUOTES FOR STREET DEPARTMENT SALT BARN Michael Farmer, Engineer Department, requests the Board move back the date to accept quotes for the Street Department’s salt barn to November 25, 2014 due to a defect in the request for quotes. Member Clark moved to comply and move back the date to accept quotes to November 25, 2014. Member Jones seconds. Motion passes unanimously. AWARD THE CONTRACT FOR PEDESTRIAN BRIDGE REPAIRS OVER KILLBUCK City Engineer Mike Spyers recommended the Board award the quote for the Pedestrian Bridge Repairs to Hoosier Pride in the amount of $109,007.00, as they were the lowest responsible and responsive. The work should only take 30 days and must be completed by May 1, 2014. Member Clark moves to award the quote to Hoosier Pride. Member Jones seconds. Motion passes unanimously. ESTABLISH DECEMBER 16, 2014 AS THE DATE TO ACCEPT BIDS FOR TWO HEAVY DUTY TANDEM DUMP TRUCKS Brad Land, Street Department, requests the Board establish December 16, 2014 as the date to accept bids for two heavy duty tandem dump trucks. Member Jones moved to establish the bid date. Member Clark seconds. Motion passes unanimously. A REQUEST TO APPROVE THE PURCHASE OF NIFTY LIFT ADA VEHICLE CATS General Manager Sam Pellegrino requests the Board approve the purchase of a 2014 Dodge Caravan/Entervan from Midwest Transit Equipment, Inc. in the total amount of $34,263.00. FTA will split the cost 80/20, leaving the city’s share at $6,852.60. Member Jones moves to approve the purchase. Member Clark seconds. Motion passes unanimously. APPROVE CONTRACTS WITH CIMA ENERGY LTD City Controller Jason Fenwick request the board renew a contract with CIMA Energy LTD for natural gas. The renewal period extends from January 1, 2015 to December 31, 2015. The City initially entered into a contract with CIMA in 2014 and since this time has performed satisfactorily. Member Clark moved to renew the contract. Member Jones seconds. Motion passes unanimously. MISCELLANEOUS OLD BUSINES CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $1,596,187.83. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:16 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works