Board of Public Works

City of Anderson Minutes of the Regular Meeting: November 25, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Roger Clark, Member Tom Nipp Charlie Jones, Member Sam Pellegrino Charlee Turner, Recording Secretary John Inholt Ashley Hopper, City Attorney Michael Spyers Brad Land Mike Frischkorn Ken De La Bastide Floyd Edwards Yasser Abouaish Tonya Turnley APPROVAL OF MINUTES Meeting was called to order at 3:02 p.m. The minutes of the November 18, 2014 were approved as presented. Member Clark made the motion and Member Jones seconds. The motion passed unanimously. NEW BUSINESS APPROVE 2015 HOLIDAY SCHEDULE Charlee Turner requests the Board approve the Holiday schedule for 2015. The schedule is similar to 2014, consisting of 14 holidays and two personal days. Days of the week and dates of the year have been changed. Member Jones moved to approve the 2015 Holiday schedule. Member Clark seconds. Motion passes unanimously. APPROVE TITLE VI PROGRAM Sam Pellegrino requests the Board approve the Title VI Program for CATS. The program will expire on January 31, 2015. CATS is required by the Federal Transit Authority to submit their Title VI program every three years to remain in compliance. According to Mr. Pellegrino, there are no significant changes to the program. Member Clark moves to approve the Title VI program. Member Jones seconds. Motion passes unanimously. APPROVE CONTRACT WITH CSX RAILROAD FOR ITS RAIL DIVERSION City Engineer Mike Spyers provided to the Board the contract for approval between the City, CSX Railroad, and INDOT. The City is putting a conduit that runs off of the property and radar detectors. The City’s share is $7,006.80 of which is being paid by the Anderson Redevelopment Commission. Member Jones moves to accept the railroad request agreement. Member Clark seconds. Motion passes unanimously. ACCEPT QUOTES FOR STREET DEPARTMENT SALT BARN City Attorney Ashley Hopper opens the quotes submitted by Fredericks and Joel Edwards Construction. Five quotes were solicited total, of which two submitted and one declined. Fredericks submitted a total quote of $89,500. $49,500 to go to the wood frame and $40,000 to go to erection costs. Joel Edwards Construction submitted a total quote of $61,000. $31,000 to go to the wood frame and $30,000 to go to erection costs. Morton declined to participate. Member Clark accepted the quotes and referred them back to the engineering department for their recommendation. Member Jones seconds. Motion passes unanimously. ESTABLISH DECEMBER 2, 2014 AS THE DATE TO ACCEPT QUOTES FOR STREET DEPT’S EMERGENCY SNOW REMOVAL Michael Farmer, Engineer Department, requests the Board establish December 2, 2014 as the date to accept quotes for snow removal in the case of an emergency snow event. This is only a request for quotes on an as-needed basis. No contract will be awarded. Member Jones moves to establish December 2, 2014 as the date to accept quotes. Member Clark seconds. Motion passes unanimously APPROVE INCENTIVE FOR KAREN HAWKIN AND THE BARN AT HAWKS POINT Economic Development Deputy Director Michael Frischkorn recommends the Board approve a business incentive for Karen Hawkins and The Barn at Hawks Point, an event venue for wedding and other special occasions. The $5,000 incentive will be used to help offset costs associated with the construction of the facility. Food and Beverage funds will be used. Member Clark moved to approve the business incentive. Member Jones seconds. Motion passes unanimously. APPROVE DONATION AGREEMENT WITH WELLS FARGO Community Development Deputy Director Floyd Edwards requests the Board approve the donation agreement with Wells Fargo and authorize Mr. Edwards to sign closing and other related documents for the property located at 2115 Jefferson Street. The property is a donation from Wells Fargo which Community Development intends to develop into housing that will serve low to moderate income residents. The property does need minimal rehab and will be sold. Member Jones moves to accept the property at 2115 Jefferson Street and authorizes Floyd Edwards signature on any additional related documentation. Member Clark seconds. Motion passes unanimously. APPROVE DONATION AGREEMENT WITH WELLS FARGO Community Development Deputy Director Floyd Edwards requests the Board approve the donation agreement with Wells Fargo and authorize Mr. Edwards to sign closing and other related documents for the property located at 2013 Fairview Street. The property is a donation from Wells Fargo which Community Development intends to develop into housing that will serve low to moderate income residents. The property is in need of minimal rehab and will be sold. Member Clark moves to accept the property at 2013 Fairview Street and authorizes Floyd Edwards signature on any additional related documentation. Member Jones seconds. Motion passes unanimously. APPROVE CONTRACT WITH NEW WATER DIRECTOR Board of Public Works Chairman Pete Heuer introduces an employment agreement with Yasser Abouaish as the new Water Director. The agreement is for a period of (3) years to and including November 17, 2017 and will pay $119,000. Member Jones moved to approve the agreement with Mr. Abouaish. Member Jones seconds. Motion passes unanimously. MISCELLANEOUS OLD BUSINES CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $2,058,886.68. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:24 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works