Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 2, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Roger Clark, Member Tom Nipp Charlie Jones, Member Sam Pellegrino Charlee Turner, Recording Secretary John Inholt Ashley Hopper, City Attorney Michael Spyers Brad Land Jason Fenwick Ken De La Bastide Angie Brown Brooke Parker Justin Ludwig Steve Milbourn Ed Fredericks APPROVAL OF MINUTES Meeting was called to order at 3:01 p.m. The minutes of the November 25, 2014 were approved as presented. Member Clark made the motion and Member Jones seconds. The motion passed unanimously. NEW BUSINESS OPEN QUOTES FOR DIESEL FUEL City Attorney Ashley Hopper opens the only quote submitted to the Board for ultra-low sulfur #2 diesel fuel from Petroleum Traders Corporation. The quote was submitted in the net cost of $2.82 and 8/100 of a cent. Member Clark accepted the quote and referred back to CATS for a future recommendation. Member Jones seconds. Motion passed unanimously. ACCEPT QUOTES FOR THE CITY OF ANDERSON STREET DEPARTMENT EMERGENCY SNOW REMOVAL City Attorney Ashley Hopper opens the quotes submitted by Jerry Fredericks and Partners-N-Concrete for emergency snow removal. Jerry Fredericks proposed two options. The first quote is for the 257D3 CAT Track Mac Closed Case at $85 per Hour. The second quote is for the Kubota X90 Track Mac Closed Cab at $100.00 per hour. Partners-N-Concrete proposed four options. The first quote is for the 2 cubic yard salt spreader (salt not included) at $95 per hour, the second, a ¾ ton pick-up truck 8” blade at $85 per hour, the third, the salt Spreader/Truck at $22 per bag and lastly, the back hoe at $115.00 per hour. (See proposal attachment.) No further action was taken on this item. APPROVE UTILITY REIMBURSEMENT AGREEMENT FOR THE 67TH STREET PROJECT City Engineer Mike Spyers presented an agreement between the City and Anderson Municipal Light and Power for up to 80% of the estimated costs of $265,457.11 for the 67th Street Project. Member Jones moves to approve the agreement. Member Clark seconds. Motion passes unanimously. APPROVE A RECOMMENDATION FOR STREET DEPARTMENT SALT BARN Michael Farmer, Engineer Department, requests the Board table this item as no recommendation has been made at this time. Member Clark moves to comply with Mr. Farmer’s request and tables the item. Member Jones seconds. Motion passes unanimously. ACCEPT BIDS FOR THE THORNEWOOD DRIVE OVER SHADY RUN City Attorney Ashley Hopper opens the bids for the Thornewood Drive over Shady Run Culvert. Four bids were submitted. Cully contracting submitted a bid in the amount of $199,736.80. BL Brown Construction and Excavating Inc. submitted a bid in the amount of $149,426.75. Morphey Construction Inc. submitted a bid in the amount of $185,000.00. And, 3D Company Inc. submitted a bid in the amount of $107,955.00. Member Clark moved to accept the bids and return them to the Engineering Department for a recommendation. MISCELLANEOUS APPROVE 2015 HOLIDAY SCHEDULE Charlee Turner presented a correction to the Board in regards to the 2015 Holiday schedule passed November 25, 2014. The original document listed Veteran’s Day as Tuesday, November 10. The correct date for Veteran’s Day 2015 is Wednesday, November 11. The Board gave unanimous consent for Ms. Turner to make the change. OLD BUSINES CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $7,591,309.09. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:15 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works