Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 9, 2014 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Roger Clark, Member Ryan Paschal Charlie Jones, Member Sam Pellegrino Charlee Turner, Recording Secretary John Inholt Ashley Hopper, City Attorney Michael Spyers Brad Land Nara Manor Ken De La Bastide Yasser Abouaish Mike Frischkorn Joel Edwards Tony Pochard APPROVAL OF MINUTES Meeting was called to order at 3:01 p.m. City Attorney Ashley Hopper requests the Board amend the agenda and add a contract from Water Pollution Control for Wonderware North. Member Jones moved to amend the agenda and add the contract request from Water Pollution Control. Chairman Heuer seconds. Motion passes unanimously. The minutes of the December 2, 2014 were approved as presented. Member Clark made the motion and Member Jones seconds. The motion passed unanimously. NEW BUSINESS SET JANUARY 13, 2015 AS THE DATE TO ACCEPT BIDS FOR THE 67TH STRET TREE REMOVAL City Engineer Mike Spyers requests the Board set January 13, 2015 as the date to accept bids for the 67th Street Removal. INDOT requires the trees be removed prior to April 1, 2015. Member Jones moves to accept January 13, 2015 as the date to accept bids. Chairman Heuer seconds. Motion passes unanimously. AWARD THE THORNEWOOD CULVERT REPLACEMENT PROJECT City Engineer Mike Spyers recommends the Board award the Thornewood Culvert Replacement to 3D Company, Inc. in the amount of $107, 955.00, as they were the lowest responsible and responsive bidder. This project is funded by Stormwater Deprecation Account. Member Jones moves to award the contract to 3D Company, Inc. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN AGREEMENT FOR PART-TIME CONSTRUCTION INSPECTION ON THE THORNEWOOD CULVERT PROJECT City Engineer Mike Spyers requests the Board approve a contract for Part-Time Construction Inspection on the Thornewood Culvert Project for a not-to-exceed fee of $7,200 between the City of Anderson and USI Consultants, Inc. Member Jones moves to accept the contract. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN AGREEMENT FOR PART-TIME CONSTRUCTION INSPECTION ON KILLBUCK PEDESTRIAN BRIDGE PROJECT City Engineer Mike Spyers requests the Board approve a contract for Part-Time Construction Inspection on the Killbuck Pedestrian Bridge Project for a not-to-exceed fee of $5,000 between the City of Anderson and USI Consultants, Inc. Member Jones moves to accept the contract. Chairman Heuer seconds. Motion passes unanimously. APPROVE A CONTRACT WITH USI FOR THE MADISON AVENUE CULVERT City Engineer Mike Spyers requests the Board approve a Design Contract for the Madison Avenue culvert just north of Greenway in the amount of $11,800. The agreement is with USI and will be paid for by the Stormwater Utility Fund. Member Jones moves to accept the contract. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN ENVIRONMENTAL SERVICES AGREEMENT FOR THE RACER TRUST PROPERTY LOCATED ON MLK JR. BLVD. Michael Frischkorn, Deputy Director for Economic Development requests the Board approve an agreement with Industrial Waste Management Consulting Group, LLC (IWM Consulting) not-to-exceed $20,000.00 and paid for by the Anderson Redevelopment Commission. The Environmental Services Agreement is to ensure the RACER Trust Property on MLK Jr. Boulevard property is ready to be developed and transferred in the event a purchaser becomes interested. Member Jones moves to approve the contract. Chairman Heuer seconds. Motion passes unanimously. APPROVE A LEGAL SERVICES AGREEMENT FOR THE RACER TRUST PROPERTY LOCATED ON MLK JR. BLVD. Michael Frischkorn, Deputy Director for Economic Development, requests the Board approve a legal services agreement with Taft Law for in the amount of $60,000. The legal services are to assist with the redevelopment of the Racer Trust Property on MLK Jr. Boulevard. Anderson Redevelopment Commission funds will be used. Member Jones moves to approve the contract. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN OPERATION AND MAINTENANCE AGREEMENT BETWEEN THE CITY AND FLAGSHIP ENTERPRISE CENTER FOR THE ACCELERATOR 2 BUILDING Michael Frischkorn, Deputy Director for Economic Development, requests the Board approve an agreement between Flagship and the City of Anderson for the Accelerator 2 Building. The agreement will formalize the existing relationship between the two parties. Member Jones moves to accept the agreement. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN ENCUMBRANCE AUTHORIZATION FOR THE ACCELERATOR 2 BUILDING Michael Frischkorn, Deputy Director for Economic Development, requests the Board approve an Encumbrance Authorization for the Accelerator 2 building. The authorization is part of the City partnership with the Flagship Enterprise Center in regards to the Technoplast lease. Member Jones moves to accept the encumbrance authorization. Chairman Heuer seconds. Motion passes unanimously. APPROVE AN ENCROACHMENT AGREEMENT WITH APPLEWOOD RACEWAY, INC. City Engineer Mike Spyers requests the Board approve an encroachment agreement between Applewood Raceway, Inc., Landmark Infrastructure Holding Company LLC., and the City of Anderson for the rotation of a Sign. Member Jones moves to accept the agreement. Chairman Heuer seconds. Motion passes unanimously. ACCEPT BIDS FOR BULK GASOLINE AND DIESEL FUEL City Attorney Ashley Hopper opens bids for Light & Power’s bulk gasoline and diesel fuel from Jackson Oil & Solvents, Inc. and Petroleum Traders Corporation. Jackson Oil & Solvents, Inc. submits a bid in the total amount for delivery by transport for Diesel #1 in the amount of $3.44 and for total delivery by Tank Wagon in the amount of $3.57. Jackson Oil & Solvents also submitted a bid for total delivery by transport for Diesel #2 in the amount of $2.485 and the total delivery by tank wagon in the amount of $2.615. Petroleum Traders Corporation submitted a bid for adder for delivery by transport and delivery by tank wagon for Diesel #1 in the amount of $0.0203. Petroleum Traders Corporation also submitted a bid for adder for deliver by transport and adder for delivery by tank wagon for Diesel #2 in the amount of $0.085. Member Jones moves to accept the bids and refer them back to Light and Power for a recommendation. Chairman Heuer seconds. Motion passes unanimously. ESTABLISH JANUARY 13, 2015 AS THE DATE TO ACCEPT BIDS FOR A LIGHT DUTY PARATRANSIT BUS General Manager Sam Pellegrino requests the board establish January 13, 2015 as the date to accept bids for a light duty paratransit bus. Member Jones moves to accept January 13, 2015 as the date to accept bids. Chairman Heuer seconds. Motion passes unanimously. AWARD THE DIESEL FUEL CONTRACT General Manager Sam Pellegrino recommends the Board award the Diesel Fuel Contract to its current provider, Petroleum Traders, as they were the lowest responsible and only responsive bidder. The net cost per gallon is $2.8208, down from 2014 net cost per gallon of $3.2718. Member Jones moves to award the contract to Petroleum Traders. Chairman Heuer seconds. Motion passes unanimously. APPROVE A CONTRACT FOR WONDERWARE NORTH Nara Manor, Water Pollution Control, requests the Board approve an annual contract with Wonderware North, for 24-hour tech support and maintenance in the amount of $12,549.00 for the year. Member Jones moves to approve the contract. Chairman Heuer seconds. Motion passes unanimously. MISCELLANEOUS OLD BUSINES APPROVE A RECOMMENDATION FOR THE STREET DEPARTMENT SALT BARN Member Jones moves to take off the table the street department salt barn. Chairman Heuer seconds. Motion passes unanimously. Michael Farmer, Engineer Department, requests the Board award the Street Department Salt Barn to Joel Edwards Construction in the amount of $61,000.00, as they were the lowest responsible and responsive bidder. The contract will be contingent upon Joel Edwards providing proof of General Liability Insurance and Workers Compensation Insurance within a period not-to-exceed five days. The project is funded by the City of Anderson Street Department. CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $1,182,921.59. Member Jones made the motion to pay the bills and Member Clark seconds. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:35 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works