Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 16, 2014 Board of Public Works PRESENT: Ken de la Bastide Pete Heuer, Chairman Brook Parker Charlie Jones, Member Brad Land Roger Clark, Member Joe Stolle Michael Farmer Michael R. Marsh Lynda O’Neill Recording Secretary Greg Winkler Ashley Hopper, City Attorney Jason Fenwick, Controller APPROVAL OF MINUTES Meeting was called to order at 3:01 p.m. Member Clark made a motion to approve the minutes as presented. Member Jones seconds. Motion passes unanimously. NEW BUSINESS AMEND ENCUMBRANCE FOR ACCELERATOR II BUILDING A request was made by Economic Development to amend the Encumbrance Agreement that was passed by the Board on December 9, 2014. The amendment ratifies the language in the lease between the FEC and Tecnoplast for an option to purchase the property located at 3619 E. 73rd Street, Anderson IN at the end of the lease term. Member Clark moved to approve the Amendment. Member Jones seconded. Motion carries. RENEW 2015 CONTRACT WITH LEAD CLIMBER, LLC Greg Winkler of Lead Climber, LLC. is requesting renewal of the Professional Services Agreement for a period of 12 months from January 1, 2015 through December 31, 2015. The annual consulting fee will continue at $144,000. A motion was made by Member Jones to approve this contract and was seconded by Member Clark. Motion passed unanimously. APPROVE A CONTRACT WITH HANKA ADVISOR LLC A request was made for Hanka Advisor LLC to continue service as the Washington Representative for the City of Anderson, Indiana. The contract is for the period from 1/1/15 through 12/31/15 in the amount of $72,000. Hanka Advisor will be reimbursed for all travel expenses incurred, all travel expenses for attendance at any other conferences outside of Washington D.C. at the request of the City, and all incidental Washington expenses incurred in the course of conducting City business not to exceed $2,000 for the period covered by the contract. A motion was made by Member Clark and seconded by Member Jones to accept this contract. Motion passed unanimously. ACCEPT DIESEL FUEL CONTRACT Two bids were submitted for the purchase of diesel fuel. The bid from Petroleum Traders Corp. was defective. A request was made by Anthony Pochard of Anderson Municipal Light & Power to accept a bid from Jackson Oil & Solvent to purchase #1 Diesel and #2 Diesel with a contract period of December 19, 2014 to December 31, 2015. Fuel purchased under this contract is provided for all city departments except the City of Anderson Transit System. A motion was made by Member Jones to accept this contract and was seconded by Member Clark. Motion passed. ESTABLISH BID DATE- 60TH ST PROJECT A request was made by Michael Spyers, City Engineer, to set January 13, 2015 as the date to accept bids for the 60th Street Improvement Phase II project. A motion was made by Member Clark to accept this date and was seconded by Member Jones. Motion passed. ESTABLISH BID DATE-DEER CREEK PROJECT A request was made by Michael Spyers to establish January 13, 2015 as the date to open quotes on the Deer Creek Force Main Replacement Project. This project will increase the size of the main from 2” to 5” and will be funded by Water Pollution Control. A motion was made by Member Jones to accept this date and was seconded by Member Clark. Motion carried. EXTEND BEST WAY TRASH CONTRACT A request was made by the BOARD OF PUBLIC WORKS to extend the current Agreement for Disposal and Recycling of Solid Waste between the City of Anderson and Best Way of Indiana, Inc. until June 30 th 2016. The City agrees to pay Best Way $12.26 per household per month for services effective January 19, 2015. This is a 1.5% increase over the prior contract. Member Clark made a motion to accept the agreement and was seconded my Member Jones. Motion passed. BID OPENING FOR 2 TANDEM DUMP TRUCKS FOR THE STREET DEARTMENT Four bids were submitted to the Board for two heavy duty tandem axle plow trucks. M & K Truck Centers submitted a bid for 2015 GU 533 dual auger dump body in the amount of $353,800. An option to include a liquid pre-wet system would cost $9,508.00, which brings the total cost to $363,388.00. JX Peterbilt submitted a bid for 2016 Peterbilt Model 348 dump trucks in the amount of $33,774. An option to include a pre-wet system would cost $9,508.00, which brings the total cost to $343,282.00 Stoops submitted a bid for the 2016 Freightliner 108SD tandem axel plow truck with a W.A. Jones body and plow package in the amount of $324,996.00. An option to include a pre-wet system brings the total cost to $334,504.00. Stoops submitted a second for the 2016 Western Star 4700SB tandem axle plow truck with W. A. Jones plow package to include a liquid pre-wet system in total amount of $345,054.00. Member Jones moved to send the bids to Brad Land, Street Commissioner, for review. Member Jones seconded. Motion passes unanimously. OLD BUSINESS CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $5,683,464.90. Member Jones made the motion to pay the bills and Member Clark seconded. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:27 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Lynda O’Neill, Recording Secretary Board of Public Works Board of Public Works