Board of Public Works

City of Anderson Minutes of the Regular Meeting: February 10, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Mike Spyers Roger Clark, Member Ken de la Bastide Charlie Jones, Member Sharon Riddle Charlee Turner, Recording Secretary Joe Stolle Ashley Hopper, City Attorney Tonya Turnley Erich Ewald Michael Farmer Jason Fenwick Sheila Ashley APPROVAL OF MINUTES Meeting was called to order at 3:01 p.m. The minutes of February 10, 2015 were approved as presented. Member Clark made the motion and Member Jones seconded. The motion passed unanimously. NEW BUSINESS APPROVE AN AGREEMENT WITH INDOT/LPA FOR THE NICHOL AVENUE GATEWAY PROJECT City Engineer Michael Spyers requested the Board approve an agreement with INDOT/LPA for the federal funds to construct the Nichol Avenue Gateway Project. The project will be funded by the Anderson Redevelopment Commission. Member Clark moved to approve the agreement with INDOT/LPA. Member Jones seconded. The motion passed unanimously. APPROVE A CONSULTANT CONTRACT WITH THOMAS TIJERINA ENTERPRISES Community Development Administrator Tonya Turnley requested the Board approve a consultant contract with Thomas Tijerina Enterprises to do Community and economic Development activities within the City of Anderson community. The City will pay the Consultant twenty-three dollars per hour not to exceed $48,000 during the contract period. The total contract amount will be divided equally between Community Development and Economic Development. Member Jones moved to approve the contract with Thomas Tijerina Enterprises. Member Clark seconded. Motion passed unanimously. APPROVE A PROGRAM PARTNER AGREEMENT WITH ANDERSON COMMUNITY DEVELOPMENT CORPORATION Community Development Administrator Tonya Turnley requested the Board approve a program partner agreement with Anderson Community Development Corporation to acquire and demolish blighted residential structures and facilitate an end use of the newly vacant residential lot under the Blight Elimination Program (BEP). Member Clark moved to approve the program partner agreement. Member Jones seconded. The motion passed unanimously and awaits the signature of the Mayor. APPROVE A PROGRAM PARTNER AGREEMENT WITH HABITAT FOR HUMANITY OF MADISON COUNTY Community Development Administrator Tonya Turnley requested the Board approve a program partner agreement with Habitat for Humanity of Madison County to acquire and demolish blighted residential structures and facilitate an end use of the newly vacant residential lot under the Blight Elimination Program (BEP). Member Jones moved to approve the program partner agreement. Member Clark seconded. The motion passed unanimously and awaits the signature of the Mayor. APPROVE A PROGRAM PARTNER AGREEMENT WITH BETHESDA MISSIONARY BAPTIST CHURCH AND A CONFLICT OF INTEREST DISCLOSURE STATEMENT Community Development Administrator Tonya Turnley requested the Board approve a program partner agreement with Bethesda Missionary Baptist Church to acquire and demolish blighted residential structures and facilitate an end use of the newly vacant residential lot under the Blight Elimination Program (BEP). Ms. Turnley further informed the Board that Mr. Floyd Edwards, Director of Human Relations, Deputy Director of Community Development, and city employee, is the Pastor of Bethesda Missionary Church. Floyd Edwards has not been involved in any of the business surrounding the BEP program. Rather, the Bethesda Missionary Baptist Church’s Board of Trustees have made all decisions in the selection and business process involved with the partner agreement and Blight Elimination Program, which is in compliance with the state guidelines of the grant. A conflict of interest disclosure statement was completed by Mr. Edwards and submitted to the Board. Member Clark moved to approve the conflict of interest disclosure statement. Member Jones seconded. Motion passed unanimously. Member Clark moved to approve the program partner agreement. Member Jones seconded. The motion passed unanimously and awaits the signature of the Mayor. APPROVE A PROGRAM PARNTER AGREEMENT WITH GROWING ANDERSON, INC. Community Development Administrator Tonya Turnley requested the Board approve a program partner agreement with Growing Anderson, Incorporated to acquire and demolish blighted residential structures and facilitate an end use of the newly vacant residential lot under the Blight Elimination Program (BEP). Member Jones moved to approve the program partner agreement. Member Clark seconded. The motion passed unanimously and awaits the signature of the Mayor. APPROVE A PROGRAM PARNER AGREEMENT WITH ST. VINCENT ANDERSON REGIONAL HOSPITAL Community Development Administrator Tonya Turnley requested the Board approve a program partner agreement with St. Vincent Anderson Regional Hospital to acquire and demolish blighted residential structures and facilitate an end use of the newly vacant residential lot under the Blight Elimination Program (BEP). Member Jones moved to approve the program partner agreement. Member Clark seconded. The motion passed unanimously and awaits the signature of the Mayor. APPROVE WRITE OFFS OF UNCOLLECTIBLE UTILITY ACCOUNTS City Controller Jason Fenwick requested the Board review 2012 and 2013 Miscellaneous Accounts and 2013 Utility Account Write-Offs as uncollectible. The Utilities are required by The State Board of Accounts annually to write off accounts that have been deemed uncollectable. Collection efforts have been attempted on all accounts without favorable results to date. The total amount of 2012 and 2013 uncollectable miscellaneous utilities accounts submitted for write-off were in the amount of $64,897.58. The total amount of 2013 uncollectable utility accounts write-off is in the amount of $922,387.88. It was noted that the Utilities Department would still make every effort to collect this debt. Two motions were made. Member Clark moved to deem uncollectible the write-off of miscellaneous accounts in the amount of $64,897.58. Member Jones seconded. Motion passed unanimously. Member Jones moved to deem uncollectible the write-off of 2013 Uncollectible utility accounts in the amount of $922,387.88. Member Clark seconded. Motion passed unanimously. MISCELLANEOUS OLD BUSINES CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $806,482.75. Member Jones made the motion to pay the bills and Member Clark seconded. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:19 pm. _________________________________ ____________________________________ Peter N. Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works