Board of Public Works

City of Anderson Minutes of the Regular Meeting: March 3, 2015 Board of Public Works PRESENT: Michael Farmer Roger Clark, Member Tonya Turnley Charlie Jones, Member Ken de la Bastide Charlee Turner, Recording Secretary Nara Manor Ashley Hopper, City Attorney Christian Caldwell Joe Stolle Chuck Leser Mike Spyers Alisha Cummings Jason Fenwick APPROVAL OF MINUTES Meeting was called to order at 3:00 p.m. Member Jones requested the Board note a quorum present despite Chairman Pete Heuer’s absence. The minutes of February 24, 2015 were approved as presented. Member Jones made the motion and Member Clark seconded. The motion passed unanimously. NEW BUSINESS APPROVE A CONFLICT OF INTEREST DISCLOSURE STATEMENT City Attorney Ashley Hopper presented a conflict of interest disclosure statement on behalf of Randy Wiggins, a CATS employee. The disclosure statement, according to statute, must be approved by the Board during a public meeting, forwarded to the Circuit Court Clerk’s office and then filed with the Indiana State Board of Accounts. A copy will also be filed with the City Clerk’s office. Member Jones moved to approve the conflict of interest disclosure statement. Member Clark seconded. Motion passed unanimously. APPROVE RESOLUTION 03-15 BETWEEN MADISON COUNTY AND CITY OF ANDERSON City Engineer Mike Spyers requested the Board approve joint resolution 03-15 between the City of Anderson and Madison County for the cost and possession of County Truss Bridge #97. The bridge will be dismantled and delivered to the City’s Street Department at a location to be determined by the City’s Street Commissioner so that the bridge may be stored for future City use. Member Jones moved to approve resolution 03-15. Member Clark seconded. Motion passed unanimously. APPROVE A DONATION AGREEMENT WITH MADISON COUNTY FOR THE 8TH STREET BRIDGE City Engineer Mike Spyers requested the Board review and approve Right-of-Way documents donating City property to the County as required by INDOT for the 8th Street Bridge Project. The temporary right-of- way will revert back to the City upon completion of the project. Member Jones moved to approve the donation of property. Member Clark seconded. Motion passed unanimously. APPROVE A CONSTRUCTION INSPECTION AGREEMENT City Engineer Mike Spyers requested the Board approve a Construction Inspection Agreement between the City of Anderson and Bulter, Fairman, and Seufert for the Anderson Gateway Project. Member Jones approved the agreement. Member Clark seconded. Motion passed unanimously. OPEN QUOTES FOR THE 29TH & MAIN TWO WAY CONVERSION City Attorney Ashley Hopper opened the only quote submitted to the Board for the 29th & Main Street Two Way Conversion project. M.K. Betts submitted a quote in the amount of $24,260.00. Member Jones moved to acknowledge the quote and refer the quote back to the Engineer’s office for further review and a recommendation at a later date. Member Clark seconded. Motion passed unanimously. SET MARCH 24 AS A DATE TO ACCEPT BIDS FOR 2015 FOR SODIUM HYPOCHLORITE Superintendent Nara Manor, Water Pollution Control, requested the Board set March 24 as the date to accept bids for the 2015 Sodium Hypochlorite. Member Jones moved to approve the date. Member Clark seconded. Motion passed unanimously. SET MARCH 24 AS A DATE TO ACCEPT BIDS FOR 2015 SODIUM BISULFITE Superintendent Nara Manor, Water Pollution Control, requested the Board set March 24 as the date to accept bids for the 2015 Sodium Bisulfite. Member Jones moved to approve the date. Member Clark seconded. Motion passed unanimously. APPROVE THE TRANSFER OF PROPERTY TO ANDERSON COMMUNITY DEVELOPMENT CORPORATION City Attorney requested the Board table this item for further review. Member Jones moved to table the item. Member Clark seconded. Motion passed unanimously. APPROVE THE TRANSFER OF PROPERTY TO MAN 4 MAN Tonya Turnley, Community Development, requested the Board approve the transfer of property located at 2115 Jefferson Street to Man 4 Man to provide emergency and/or transitional housing for two-parent or single father with children who are in crisis and/or homeless circumstances. Member Jones approved the transfer of property to Man 4 Man. Member Clark seconded. Motion passed unanimously. APPROVE THE INDIANA ECONOMIC DEVELOPMENT CORPORATION AGREEMENT With no representation, the Board tabled this item. MISCELLANEOUS OLD BUSINESS APPROVE A RECOMMENDATION OF AN AGREEMENT BETWEEN EAST CENTRAL INDIANA SMALL BUSINESS DEVELOPMENT CENTER AND THE CITY OF ANDERSON This item remains on the table. CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $1,218,793.60. Member Jones made the motion to pay the bills and Member Clark seconded. Motion passed unanimously. ADJOURNMENT With no further business the meeting was adjourned at 3:12 pm. _________________________________ ____________________________________ Roger Clark, Member Charlee Turner, Recording Secretary Board of Public Works Board of Public Works