Board of Public Works

City of Anderson Minutes of the Regular Meeting: July 7, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Ryan Pashal Ashley Hopper, City Attorney Michael Spyers Charlie Jones, Member Ron Hinton Jr. Charlee Turner, Recording Secretary Yasser Abouaish Ken De La Bastide Anthony Pochard Michael Watts Michael Farmer Jason Fenwick APPROVAL OF MINUTES The meeting was called to order at 3:03 p.m. The minutes of the prior meeting were presented. Member Jones made the motion and Chairman Heuer seconded to approve the minutes as submitted. The motion passed unanimously. NEW BUSINESS DISPOSAL OF WORTHLESS COMPUTERS Anderson Municipal Light & Power Director Anthony Pochard requested the Board designate thirty-two (32) computers as Worthless Property in accordance with IC 5-22-22-8. Mr. Pochard provided a list of the manufacturer, model and service tag of each computer. The listed computers have no value in their current condition. According to Indiana Code, if the property is worthless, it may be demolished or junked. Member Jones moved to declare the property worthless. Chairman Heuer seconded. Motion passed unanimously. EXTEND BID FOR SIRMAX RR City Engineer Michael Spyers requested the Board move the SIRMAX RR bid date set for July 7, 2015 to July 14, 2015. Mr. Spyers did make note that all parties associated have been notified and all public notice requirements fulfilled. Member Jones moved to approve the request to extend the bid date to July 14, 2015. Chairman Heuer seconded. Motion passed unanimously. AWARD 2015 HANDICAP RAMP REPLACEMENT PROJECT TO PARTNERS-N-CONCRETE City Engineer Michael Spyers recommended the Board award the 2015 Concrete Handicap Ramp Replacement Project to Partners-N-Concrete in the amount of $92,500.00 as they were the lowest responsible and responsive quoter. Member Jones moved to award the bid to Partners-n-Concrete. Chairman Heuer seconded. Motion passed unanimously. AWARD THE 2015 STREET PAVING BID TO E&B PAVING City Engineer Michael Spyers recommended the Board award the 2015 Street Paving Bid to E&B Paving in the amount of $541,999.00 as they were the lowest responsible and responsive bidder. Member Jones moved to award the Street Paving Bid to E&B Paving. Chairman Heuer seconded. Motion passed unanimously. ACCEPT THE PLAT, EASEMENTS, AND COVENANTS KNOWN AS SCATTERFIELD PARK WEST Municipal Development Director Frank Owens requested the Board accept the plat, easements and covenants located in the 2600 block of South Scatterfield Road on the West side, South of the CSX Railroad, known as Scatterfield Park West. This plat contains a total of 11.370 Acres on Lot 5, 11.108 Acres on Lot 6, and 22.841 Acres on Lot 7. Member Jones moved to accept the plat, easement and covenant known as Scatterfield Park West. Chairman Heuer seconded. Motion passed unanimously. APPROVE CHANGES IN THE CONTRACT PREVIOUSLY APPROVED BY THE BOARD PERTAINING TO MP2 SOFTWARE Ryan Paschal, Water Pollution Control, requested the Board approve changes in the contract with INFOR pertaining to MP2 software. Due to INFOR researching the City of Anderson’s prior software purchase, the quote approved by the Board on June 16, 2015 for an upgrade to the MP2 software was changed from an upgrade to a reinstatement. The pricing will be the same as was formally approved by the Board of Works, $4,197.00. However, the support agreement has changed from one year to three years. Member Jones moved to approve the contract changes. Chairman Heuer seconded. Motion passed unanimously. APPROVE ADDENDUM 8 TO THE FACILITIES MANAGEMENT AGREEMENT City Controller Jason Fenwick requested the Board approve Addendum 8 to the Facilities Management Agreement, extending the agreement by 24 months beginning June 30, 2015. The monthly minimum billing will decrease by $10,772.24, decreasing the monthly base billing from $27,774.79 to $17,002.55. Member Jones moved to approve Addendum 8. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS BUSINESS OLD BUSINESS APPROVE THE PROFESSIONAL SERVICES AGREEMENT WITH MR. FOGELMAN TO PROVIDE PROJECT ENGINEERING SUPPORT Anderson Municipal Light & Power Director Anthony Pochard requested the Board approve a 12-month Professional Services Agreement with Jerry Fogelman, Engineer, for engineering support. The increase in commercial and industrial construction and expansion has placed a strain on the capacity of work Light & Power staff can manage to ensure that the electric distribution system is capable of supplying facilities and existing customers’ reliable service. APPROVAL OF CLAIMS With no further business coming before the Board it was unanimously passed to pay the claims in the amount of $1,009,354.52. Member Jones made the motion to pay the bills and Member Clark seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:19 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works