Board of Public Works

City of Anderson Minutes of the Regular Meeting: August 18, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Mike Spyers Roger Clark, Member Michael Farmer Charlie Jones, Member Jason Fenwick Ashley Hopper, City Attorney Tony Pochard Charlee Turner, Recording Secretary Brooke Parker Steve Turner Ken De La Bastide Jose Espinoza APPROVAL OF MINUTES The meeting was called to order at 3:02 p.m. by Chairman Pete Heuer. A motion was made to add and amend the agenda to include an item from Light and Power for the approval of Resolution #13-15, the New Purchased Power Cost Tracking Factor. Member Clark made the motion to add the item to the agenda. Member Jones seconded. The motion passed unanimously. The minutes of the August 11, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. A vote was taken and the motion passed unanimously. NEW BUSINESS: ACCEPT QUOTES FOR A SEAL COAT MACHINE AND TANK No motions were made as none of the five bids solicited were turned in. City Engineer Michael Spyers made no request and expressed plans to discuss and decide later. SET DATE TO ACCEPT THE STATEMENT OF QUALIFICATION FOR THE WATER UTILITY STRATEGIC PLAN City Engineer Michael Spyers requested the Board set August 28th, 2015 at 4:00 p.m. as the date to accept the Statement of Qualification (SOQ) for the development of a Water Utility Strategic Plan. A Selection Co mmittee will review the SOQ on August 31, 2015 and rate consultants based on the scoring criteria set out in the request. Member Clark moved to approve the date. Member Jones seconded. The motion passed unanimously. A REQUEST TO SUBMIT AN APPLICATION FOR A STATE REVOLVING LOAN FUND City Engineer Michael Spyers informed the Board of the Water Utility’s notice and intent to submit an application for a State Revolving Loan Fund for financing various water projects. The application does not lock the City into financing through the State but provides another finance option. Member Clark made a motion to approve submitting the application. Member Clark seconded. Motion passed unanimously. APPROVE RESOLUTION #13-15, THE NEW PURCHASED POWER COST TRACKING FACTOR Tony Pochard, Director for Anderson Municipal Light & Power requested the Board review and approve the New Purchased Power Cost Tracking Factor for the three-month period of October, November, and December 2015. The proposed tracker will result in an increase for our residential customers; the average customer who uses 800 kWh will see an increase of $0.40 or 0.42%. The change is based solely upon changes in purchased power costs from our supplier, Indiana Municipal Power Agency. Member Clark moved to approve Resolution #13-15. Member Jones seconded. Motion passed unanimously. Chairman Heuer requested the Board add and amend the agenda to include an item left off of the agenda from the Street Department. Member Clark made the motion to add and amend the agenda to include the item from the Street Department. Member Jones seconded. The motion passed unanimously. AWARD THE PURCHASE OF TWO TRUCKS FOR THE STREET DEPARTMENT Steve Turner, Street Department requested the Board approve the purchase of two Tom O’Brien 2016 RAM 2500 Tradesman, including plow in the amount of $33,451.25 as the quote was the lowest responsive and responsible. Quotes submitted are as follows: Ed Martin Chevy – Chevrolet Silverado in the amount of $30,197.11 plus $6,000 for plow. Double cab ¾ tons. Ed Martin Toyota – Toyota Tundra 4x4 in the amount of $34,600 with a double cab with plow. ¾ tons Ford Auto World – F250 4x4 crew cab with double cab and plow in the amount of $33, 769.34. With trip plow in the amount of $33,769.34. Tom O’Brien 2016 RAM 2500 Tradesman including plow in the amount of $33,451.25. Member Clark moved to approve the request. Member Jones seconded. Motion passed unanimously. MISCELLANEOUS OLD BUSINESS APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $7,758,706.90. Member Clark made the motion to pay the bills and Member Jones seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:17 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman Charlee Turner, Recording Secretary Board of Public Works Board of Public Works