Board of Public Works

City of Anderson Minutes of the Regular Meeting: September 1, 2015 Board of Public Works PRESENT: Pete Heuer, Chairman Michael Farmer Frank Burrows Charlie Jones, Member Joe Tierney Shannon Terrell Ashley Hopper, City Attorney Tony Pochard John Inholt José Espinoza, Acting Recording Secretary Jason Fenwick Sam Pellegrino Ken de La Bastide APPROVAL OF MINUTES The meeting was called to order at 3:01 p.m. by Chairman Pete Heuer. The minutes of the August 25, 2015 meeting were presented. Member Jones made a motion to accept the minutes as presented. Chairman Heuer seconded. Motion passed unanimously. NEW BUSINESS: APPROVE A REQUEST TO SET THE DATE TO ACCEPT QUOTES FOR SEALING MACHINE Michael Farmer, Director of Engineering Services requested to set September 8, 2015 as the date to accept quotes for a sealing machine. Member Jones moved to approve the request setting September 8, 2015 as the date to accept quotes for a sealing machine. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF AN AGREEMENT RECOMMENDING THE TEMPORARY RIGHT-OF-WAY DONATION WITH MADISON COUNTY Michael Farmer, Director of Engineering Services recommended to the Board to approve the temporary right-of-way donation agreement with Madison County for the water line relocation on the 8th Street Bridge Project. Member Jones moved to approve the agreement for the temporary right-of-way donation with Madison County. Chairman Heuer seconded. Motion passed unanimously. APPROVE THE REQUEST TO PURCHASE TWO ADDITIONAL NIFTY LIFTS Sam Pellegrino, General Manager for the City of Anderson Transit System requested to the Board to approve the purchase of two new Nifty Lifts for the amount of $169,870 of which the City of Anderson would pay $33,974 and the Federal Transit Authority would pay the remaining balance of $135,896. He stated that currently there are only seven Nifty Lifts in operation and that the two additional purchased will be used to replace two of the city’s Nifty Lifts. One of them is currently inoperable. The two new Nifty Lifts will take the city’s fleet back to eight operable Nifty Lifts. Member Jones moved to approve the purchase of two additional Nifty Lifts. Chairman Heuer seconded. Motion passed unanimously. APPROVE A QUOTE FROM HERITAGE GROUP SAFETY Chairman Heuer read a request by Nancy Thomas, Administrative Assistant for the Anderson Water Department to accept a quote from Heritage Group Safety in order to continue supporting the City’s safety efforts. Under this extension of contract, meetings would continue to be held on the even numbered months and would have a safety committee meeting after each scheduled meeting. The quoted amount for these services would be $8,324 which would be billed on a quarterly increments of $2,081.00. Member Jones moved to accept the quote from Heritage Group safety. Chairman Heuer seconded. Motion passed unanimously. ACCEPT QUOTES AND AWARD A CONTRACT FOR HOUSEKEEPING SERVICES Frank Burrows, Building Maintenance Manager requested that the Board accept the following quotes for housekeeping services: ServiceMaster of Anderson: $4,308.16 per month G.E.O. Maintenance Services, Inc.: $8,785.00 per month Jani-King: $1,950.00 per month Mr. Burrows recommended that the Board award the contract for housekeeping services to ServiceMaster of Anderson stating that while Jani-King is the lowest quoter, there are concerns about their ability to perform the work due to complaints regarding their performance under the current contract. Member Jones moved to award ServiceMaster of Anderson the contract for housekeeping services. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF A SIDETRACK AGREEMENT BETWEEN CSX AND CITY OF ANDERSON Member Jones moved to table the agenda item titled Approval of a Sidetrack Agreement between CSX the City of Anderson. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF A SIDETRACK AGREEMENT BETWEEN CITY OF ANDERSON AND SIRMAX, INC. Member Jones moved to table the agenda item titled Approval of a Sidetrack Agreement between the City of Anderson and Sirmax, Inc. Chairman Heuer seconded. Motion passed unanimously. APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH GRW ENGINEERS, INC. Anthony Pochard, Director of Light & Power recommended that the Board approve the agreement for engineering services with GRW Engineers, Inc. for a total of $385,000. This agreement would cover the design and construction of a new substation and transmission line which is necessary to meet the demand of new customers planning to locate in Flagship. He stated that the current substation for Flagship does not have the capacity to reliably supply new customers. Member Jones moved to approve the agreement for engineering services with GRW Engineers, Inc. Chairman Heuer seconded. Motion passed unanimously. MISCELLANEOUS OLD BUSINESS NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $1,521,625.74. Member Jones made the motion to pay the bills. Chairman Heuer seconded. Motion passed unanimously. With no further business, the meeting was adjourned at 3:15 p.m. _______________________________ ____________________________________ Pete Heuer, Chairman José Espinoza, Acting Recording Secretary Board of Public Works Board of Public Works