Board of Public Works

City of Anderson Minutes of the Regular Meeting: December 13, 2016 Board of Public Works PRESENT: David Eicks Neal McKee Ken De la Bastide Richard Symmes Tony Pochard John Inholt Jack Keesling Terri Austin Dave Humphrey Stacy Johnson Lelia Kelley Will Humphrey Tim Lanane Karen Soetenga Dennis Maher Kim Townsend Gary McKinney Tim Flory CALL TO ORDER The meeting was called to order at 1:30 p.m. by Chairman Eicks. APPROVAL OF MINUTES The minutes of the December 6, 2016, meeting were presented. Member Keesling made a motion to accept the minutes as submitted. Member Symmes seconded. Motion passed unanimously. NEW BUSINESS CATS John Inholt, CATS Representative, requested the Board to award the 2017 Fuel Bid to Petroleum Traders. They were the lowest most responsible bidder. Member Keesling made a motion to award the bid to Petroleum Traders. Member Symmes seconded. Motion passed unanimously. L&P Tony Pochard, L&P Director, requested the Board to award the 2017 Fuel Bid to Petroleum Traders. They were the lowest most responsible bidder. Member Keesling made a motion to award the bid to Petroleum Traders. Member Symmes seconded. Motion passed unanimously. Tony Pochard, requested approval of contract for Underground Facilities to participate in the state 811 program, and to mark the location of those facilities in areas where digging will occur. USIC Locating Services, LLC submitted the lowest per-unit quoted and were the lowest rates for every category of locating service in all three years. Member Keesling made a motion to approve the contract with USIC Locating Services, LLC. Member Symmes seconded. Motion passed unanimously. Community Development Kim Townsend, Contract Specialist, requested the Board to open quotes for the following locations: 2036 Beverly Court – Electrical Timco Electric in the amount of $2,931.25 and Humphrey Electric in the amount of $3,300.00. 2213 Walton Street – Electrical/HVAC Timco Electric in the amount of $2,464.75 and Humphrey Electric in the amount of $4,800.00 Alpha Air in the amount of $6,795.00 and J. Turner in the amount of $4,175.00 1519 Walton Street – Electrical Timco Electric in the amount of $4,287.50 and Humphrey Electric in the amount of $9,001.00 Kim asked the Board to take the quotes under advisement for further review. Member Keeling made a motion to take the quotes under advisement. Member Symmes seconded. Motion passed unanimously. Kim Townsend asked the Board to set a quote date for December 27, 2016 for the Homeowner Rehab Project for repairing cabinets and installing a handicap ramp at 1411 Hendricks Street, Anderson, IN. Member Keesling made a motion to set the quote date for December 27, 2016. Member Symmes seconded. Motion passed unanimously. Kim Townsend asked the Board to approve change order #1 for Cincinnati Avenue Curb and Sidewalk Project. The change order reflects a decrease in the amount of $2,494.75. It was determined based on using the method of quantities vs. lump sum pricing the total price resulted in a decrease of the original contract amount. Member Keesling made a motion to approve change order #1. Member Symmes seconded. Motion passed unanimously. Kim Townsend asked the Board to approve change order #1 for George Street Curb and Sidewalk Project. The change order reflects an increase in the amount of $3,519.27. It was determined based on using the method of quantities vs. lump sum pricing the total price resulted in an increase of the original contract amount. Member Keesling made a motion to approve change order #1. Member Symmes seconded. Motion passed unanimously. Economic Development Karen Soetenga, Economic Development Representative, asked the Board to approve the Buxton Proposal for Retail Solutions. The first target location will be the area of Raible & Nichol Avenue, Anderson, IN (Edgewood Plaza). The contract will be for 3 years with the annual fee of $50,000.00. Member Keesling made a motion to approve the Buxton Proposal. Member Symmes seconded. Motion passed unanimously. Board of Works Member Keesling made a motion to approve the 2017 Holiday Schedule. Member Symmes seconded. Motion passed unanimously. MISCELLANEOUS: NONE OLD BUSINESS: NONE APPROVAL OF CLAIMS With no further business coming before the Board, claims were presented in the amount of $5,114,149.95. Member Keesling made a motion to approve the published Claims, Member Symmes seconded. Motion passed unanimously. ADJOURNMENT With no further business, the meeting was adjourned at 1:52 p.m. __________________________________ ____________________________________ David Eicks, Chairman Stacy Johnson Administrative Manager Board of Public Works Board of Public Works