City Council

REGULAR ANDOVER CITY COUNCIL MEETING – NOVEMBER 2, 2015 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, November 2, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works/City Engineer, David Berkowitz Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL No changes. Motion by Holthus, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES October 20, 2015, Workshop Meeting: Correct as written. October 20, 2015, Regular Meeting: Correct as written. October 20, 2015, Closed Meeting: Correct as written. Motion by Knight, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. Regular Andover City Council Meeting Minutes – November 2, 2015 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Petition/Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll/16-17/13625 Round Lake Blvd. NW/WM (See Resolution R089-15) Item 4 Approve Purchase Agreement with SW Land, LLC Item 5 Approve Purchase Agreement with Inventure Properties, LLC – 2604 138th Avenue NW Item 6 Approve Flood Control Ordinance with Ordinance Summary (See Ordinance 451) Item 7 Approve Revised Garden Plots Application & Guidelines for Happy Gardening Item 8 Approve Assignment of Consulting Services Agreement/2015 GIS Technical Assistance Item 9 Approve LMCIT Liability Coverage Item 10 Reimbursement Resolution/2016 Equipment Purchases (See Resolution R090-15) Item 11 Modify Depository Resolution/Authorize Banking & Investment Accounts (See Resolution R091-15) Item 12 Approve Fee Ordinance Amendment (See Ordinance 452) Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. Mr. Dickinson noted Mr. Michael Schmalzer from Premier Bank is present at the meeting. The Council welcomed Mr. Schmalzer. Mr. Schmalzer stated the bank will open on November 16, 2015 and they are excited to open in Andover. HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/15-20/2015 STREET OVERLAYS Mr. Berkowitz explained the City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 15-2, 2015 Street Overlays. Mr. Berkowitz reviewed the information with the Council. Motion by Holthus, Seconded by Knight, to open the Public Hearing at 7:13 p.m. Motion carried unanimously. No one wished to address the City Council. Motion by Knight, Seconded by Holthus, to close the Public Hearing at 7:14 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes – November 2, 2015 Page 3 Motion by Bukkila, Seconded by Goodrich, to approve Resolution R092-15, adopting the assessment roll for Project 15-2, 2015 Street Overlays. Motion carried unanimously. PUBLIC HEARING FOR 2015 DELINQUENT SERVICE CHARGES Mr. Dickinson explained City Code Title 10 Chapter 3, 10-3-3D; City Code Title 10 Chapter 1, 10-1-9F; and City Code Title 8 Chapter 5, 8-5-3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, moving fees and miscellaneous abatement fees. The assessment procedures directed by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. Mr. Dickinson reviewed the staff report with the Council. Motion by Holthus, Seconded by Goodrich, to open the Public Hearing at 7:18 p.m. Motion carried unanimously. No one wished to address the City Council. Motion by Knight, Seconded by Holthus, to close the Public Hearing at 7:19 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Goodrich, to approve Resolution R093-15, adopting the assessment roll. Motion carried unanimously. PUBLIC HEARING – VACATION OF EASEMENT – HICKORY MEADOWS – MARK SMITH Mr. Carlberg stated Mr. Smith requested this be tabled until the November 17, 2015 City Council meeting. Motion by Goodrich, Seconded by Knight, to table the item until the November 17, 2015 City Council meeting. Motion carried unanimously. APPROVE FINAL PLAT – HICKORY MEADOWS 2ND ADDITION – MARK SMITH Mr. Carlberg stated Mr. Smith requested this be tabled until the November 17, 2015 City Council meeting. Motion by Knight, Seconded by Goodrich, to table the item until the November 17, 2015 City Council meeting. Motion carried unanimously. Regular Andover City Council Meeting Minutes – November 2, 2015 Page 4 APPROVE COMPREHENSIVE PLAN AMENDMENT – 13725 CROSSTOWN DRIVE NW AND 2604 138TH AVENUE NW – CITY OF ANDOVER Mr. Carlberg stated the City of Andover is requesting a Comprehensive Plan Amendment (CPA) to change the land use designation on two (2) parcels totaling 1.57 acres from Urban Residential High Density (URH) to Neighborhood Commercial (NC). The properties are located at the former site of the Stop-N-Shop, located on the NE corner of Bunker Lake Boulevard NW and Crosstown Drive NW. Mr. Carlberg reviewed the staff report with the Council. Mayor Trude thought this has been a really worthwhile project for the City and the EDA and they are really excited for the new office building to be built on the site. Motion by Goodrich, Seconded by Knight, to approve the Comprehensive Plan Amendment (CPA) to change 1.57 acres of land from URH-Urban Residential High Density to NC-Neighborhood Commercial and forward to the Metropolitan Council for approval. Motion carried unanimously. (See Resolution R096-15) SCHEDULE NOVEMBER EDA MEETING Mr. Dickinson requested the Council schedule a November EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Holthus, to schedule an EDA Meeting on November 17, 2015 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. MAYOR/COUNCIL INPUT (Commission Applicants) Mayor Trude stated the City is looking for Commission applicants for upcoming terms expiring. (Commercial Activity) Mayor Trude stated there has been some good commercial activity in the community. She stated there has been activity at the Mobil Station site as well. Mr. Carlberg reviewed the upcoming CUP application for a drive through restaurant facility along with parking setback variances. He thought this would come before the City Council in December. Regular Andover City Council Meeting Minutes – November 2, 2015 Page 5 He noted the property has not been purchased yet. (Granny Flats) Mayor Trude stated this past week the City Council had a workshop meeting where there was discussion regarding granny flats. She indicated if the residents had any questions to call City Hall. RECESS Mayor Trude recessed the regular City Council meeting at 7:36 p.m. to a closed session of the City Council to discuss Union Negotiations. RECONVENE The City Council reconvened at 7:51 p.m. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:51 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – NOVEMBER 2, 2015 TABLE OF CONTENTS Regular Andover City Council Meeting Minutes – November 2, 2015 Page 6 PLEDGE OF ALLEGIANCE..........................................................................................................1 RESIDENT FORUM.......................................................................................................................1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS..........................................................................................................................2 Approve Payment of Claims........................................................................................................2 Accept Petition/Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll/16- 17/13625 Round Lake Blvd. NW/WM (R089-15).............................................................. 2 Approve Purchase Agreement with SW Land, LLC................................................................... 2 Approve Purchase Agreement with Inventure Properties, LLC – 2604 138th Avenue NW........2 Approve Flood Control Ordinance with Ordinance Summary (Ordinance451)......................... 2 Approve Revised Garden Plots Application & Guidelines for Happy Gardening...................... 2 Approve Assignment of Consulting Services Agreement/2015 GIS Technical Assistance........2 Approve LMCIT Liability Coverage...........................................................................................2 Reimbursement Resolution/2016 Equipment Purchases (R090-15)........................................... 2 Modify Depository Resolution/Authorize Banking & Investment Accounts (R091-15)............ 2 Approve Fee Ordinance Amendment (Ordinance 452)...............................................................2 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/15-20/2015 STREET OVERLAYS (R092-15).................................................................................................................................... 2 PUBLIC HEARING FOR 2015 DELINQUENT SERVICE CHARGES (R093-15).....................2 PUBLIC HEARING – VACATION OF EASEMENT – HICKORY MEADOWS – MARK SMITH (Motion to Table)...........................................................................................................3 APPROVE FINAL PLAT – HICKORY MEADOWS 2ND ADDITION – MARK SMITH (Motion to Table)........................................................................................................................ 3 APPROVE COMPREHENSIVE PLAN AMENDMENT – 13725 CROSSTOWN DRIVE NW AND 2604 138TH AVENUE NW – CITY OF ANDOVER (R096-15)......................................4 SCHEDULE NOVEMBER EDA MEETING.................................................................................4 ADMINISTRATOR’S REPORT.................................................................................................... 4 MAYOR/COUNCIL INPUT...........................................................................................................4 Commission Applicants...................................................................................................................4 Commercial Activity....................................................................................................................... 4 Granny Flats.....................................................................................................................................5 RECESS Union Negotiations.......................................................................................................... 5 RECONVENE................................................................................................................................. 5 ADJOURNMENT........................................................................................................................... 5